{"id":1668762,"url":"https://alion.io/job/msi-express-administrative-assistant-i","title":"Administrative Assistant I","company":{"id":3856691,"name":"MSI Express","domain":"msiexpress.com","url":"https://alion.io/company/msi-express","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":17,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":23,"computed_at":"2026-10-14T06:34:16Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Portage, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":76000,"period":"year","method":"role_country_seniority_unknown","sample_n":8841},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-08-28T00:00:00Z","employer_posted_date":"2026-08-28","last_verified_at":"2026-10-14T05:54:30Z","board_verified":true,"closed_at":null,"days_open":47,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":47},"description":"Job Description:\nThe Administrative Assistant provides comprehensive administrative and office management support while assisting with select human resources functions. This role serves as a key point of coordination for daily office operations, senior leadership support, and associate communications, with some HR-related responsibilities. The position works independently under general direction of the Plant Manager and functions primarily as an administrative resource for the department and management team.\nKey Responsibilities\nAdministrative & Office Management\nProvide advanced administrative support to senior management, including calendar management, scheduling meetings, coordinating interviews, and arranging travel and lodging for extended trips.\n\nServe as the central point of communication for office activities, meetings, and administrative inquiries.\n\nOpen, review, and route mail and correspondence; respond to routine inquiries as appropriate.\n\nMaintain organized filing systems and reporting, including confidential managerial and personnel records.\n\nAnticipate the needs of the team and provide proactive solutions.\n\nOperate and maintain office equipment.\n\nFollow up on assignments delegated by management to ensure timely completion and status reporting.\n\nPerform a broad range of administrative details requiring knowledge of company operations, organizational procedures, and professional business terminology.\n\nHR & Personnel Support\nProvide administrative support for HR-related processes such as personnel records management and basic benefits coordination.\n\nMaintain and update employee data in HR systems and files, ensuring accuracy and compliance with employment requirements.\n\nRespond to routine HR-related inquiries and redirect more complex issues to appropriate HR team members.\n\nSupport supervisors with performance management documentation and tracking.\n\nAssist with ad hoc HR projects such as employee surveys, data collection, and report preparation.\n\nPrepare confidential and recurring reports related to personnel data, turnover, and compliance as requested.\n\nAdditional Duties\nLiaise with internal departments to ensure smooth administrative and personnel processes.\n\nServe as a courteous and professional point of contact for associates, candidates, and external partners.\n\nPerform additional administrative or departmental duties as assigned by management.\n\nRequired Skills & Qualifications\nStrong administrative and office management skills with the ability to manage multiple priorities and deadlines.\n\nProven experience providing executive or senior-level administrative support.\n\nExcellent organizational skills with exceptional attention to detail and accuracy.\n\nHigh level of discretion and ability to handle confidential and sensitive information.\n\nProfessional verbal and written communication skills, with the ability to interact effectively with all levels of the organization.\n\nProficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and comfort working in HRIS or similar database systems.\n\nAbility to work independently with minimal supervision while exercising sound judgment.\n\nStrong time-management and follow-up skills to ensure tasks and assignments are completed on schedule.\n\nCustomer-service mindset with a courteous, responsive, and solution-oriented approach.\n\nBasic understanding of HR processes and employment-related documentation preferred.\n\nAbility to adapt to changing priorities in a fast-paced office environment.\n\nMSI Express is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.","description_format":"text","description_chars":3658,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-02T06:17:35Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 6","filings_12m":6,"filings_prev_12m":12,"green_card_filings_12m":0,"median_offered_wage_usd":67500,"route":null,"cap_exempt":false,"checked_at":"2026-10-03T21:08:04+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":8,"band":"cold","label":"Long shot","p_open":1,"p_active":0.238,"p_room":0.35,"age_days":47,"expected_fill_days":23,"reasons":["conf:0","stale_co","win:tail"],"computed_at":"2026-10-14T06:34:16Z"},"pay":null,"html_url":"https://alion.io/job/msi-express-administrative-assistant-i","json_url":"https://alion.io/job/msi-express-administrative-assistant-i.json","meta":{"generated_at":"2026-10-14T11:12:34Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13376,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3856691},"rest":"https://alion.io/mcp/rest/get_company?id=3856691"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmsi-express-administrative-assistant-i"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmsi-express-administrative-assistant-i"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmsi-express-administrative-assistant-i"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/msi-express-administrative-assistant-i\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmsi-express-administrative-assistant-i"}]}