{"id":2787582,"url":"https://alion.io/job/mtholyoke-executive-assistant","title":"Executive Assistant","company":{"id":46321,"name":"Mtholyoke","domain":"mtholyoke.edu","url":"https://alion.io/company/mtholyoke-edu","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":35,"max":40,"currency":"USD","period":"hour","gross":null,"usd_annual":80000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-15T00:00:00Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-17T21:03:54Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Job no:\nR-0000003768Position Title:\nExecutive AssistantFaculty or Staff:\nStaffFull Time or Part Time:\nFull timeIn-Person, Hybrid, or Remote:\nIn-PersonMinimum Starting Rate of Pay:\n$35.72Rate of pay commensurate with experience\nStart Date:\n01/04/2027Job Description:\nThe Executive Assistant is an important member of the Office of the President’s administrative team. Reporting to the Special Assistant/Operations Manager, the Executive Assistant has primary responsibility for managing the President’s schedule and executing front-of-office operations.\nThis is a fully in-person position with occasional nights and weekends required.\nEssential Duties and Responsibilities:\nManagement of the President’s Schedule\nThe President’s time is one of the College’s most important resources. The Executive Assistant has primary responsibility for the President’s complex daily schedule, under the supervision of the Special Assistant/Operations Manager. The Executive Assistant:\nUnderstands the President’s priorities and preferred working rhythm, and uses that understanding to exercise initiative and independent judgment in managing the President’s extremely busy schedule.\nContinually revises the calendar, facilitating the frequent changes required and responding to invitations and meeting requests in a timely manner. Proactively ensures accuracy and completeness of calendar \nEnsures that all relevant information is included in the calendar, and that the calendar is correct.\nEnsures that briefing materials from other offices have been received in advance and reviews them for completeness and accuracy. Solicits tardy materials. For particularly important meetings/events, submits briefing materials to the Special Assistant/Operations Manager for an additional level of review.\nWorks with the Special Assistant/Operations Manager to ensure that the President’s role in events organized by other offices is clear and appropriate.\nBooks and manages the President’s travel arrangements. \nFront-of-Office Operations\nThe Executive Assistant is a key contact for College constituents both internal and external. The Executive Assistant:\nPromotes a positive image of Mount Holyoke College by fielding telephone calls and welcoming visitors to the President's office.\nMaintain a positive, personable and respectful demeanor.\nResponds to inquiries from diverse College constituencies (e.g., students, families, faculty, staff, trustees, alums, donors, public and private officials and community members), listening respectfully to constituent concerns; providing accurate information regarding College policies, decisions, programs, and events; referring inquiries or problems to the appropriate office or person; resolving problems as they are able; and keeping an updated log of critical calls.\nEnsures that visitors to the office are treated hospitably, the visitor’s reception area is well-kept, and that the kitchenette is stocked to accommodate visitor requests. \nMaintains the physical space of the office and follows opening and/or closing procedures.\nEvent Support\nUnder the direction of the Special Assistant/Operations Manager and the Director of Presidential College Events, the Executive Assistant supports several events. Duties include:\nHandling logistics associated with College programs and events and/or meetings of the board of trustees as directed by the Special Assistant/Operations Manager, including scheduling rooms, making travel arrangements, following up with the College’s events staff, and processing invoices and reimbursements.\nSupporting major College/presidential events, including Convocation and Commencement.\nAssisting with other presidential events, including printing table cards and nametags, sending invitations and tracking rsvps.\nAdditional Duties\nUnder the direction of the Special Assistant/Operations Manager, the Executive Assistant also supports office operations. Duties include:\nProviding administrative support to the vice president/secretary of the College, including scheduling and providing technical support for meetings\nMonitoring the president’s public email account, referring messages that need attention to the special assistant/operations manager and ensuring that any needed follow-up has been completed.\nReceiving non-confidential written correspondence, determining next steps according to established procedures, and tracking the status of a reply as necessary.\nOrdering and restocking office supplies.\nSubmitting and tracking Facilities Management work orders.\nImplementing the records management system under the direction of the special assistant/operations manager.\nIn partnership with the office of communications, ensuring that the president’s office and board of trustee websites are up to date.\nMaintains Board of Trustees directory information; updates board list-servs, drives, documents, and electronic portal annually or as needed.\nCompleting clerical tasks, such as creating contact reports in Salesforce and verifying purchases in Workday.\nCompleting other special projects as assigned.\nOther duties as assigned.\nRequired Qualifications:\nHold an Associates Degree and have at least two years’ experience heavy scheduling in a fast-paced administrative environment, or a combination of equivalent education/professional experience.\nHave knowledge about and passion for women’s colleges and gender affirming communities.\nMaintain a professional demeanor at all times in a quiet office environment. Exhibit tact and discretion.\nExercise good judgment and maintain strict confidentiality.\nExhibit strong written and verbal communication skills.\nWork as part of a team as well as independently on a wide variety of projects.\nPrioritize work duties, and manage time effectively.\nMulti-task and transition quickly between tasks to address specific situations. Stay flexible as plans change. Manage multiple, concurrent tasks while continuing to meet deadlines.\nWork effectively under pressure, and with accuracy and attention to detail.\nMaintain effective, professional, and cooperative working relationships to collaborate successfully with other college departments and offices.\nUphold the College’s commitment to diversity, equity and inclusion. Interact professionally with a diverse community of trustees, faculty, staff, students and alums.\nUnderstand clerical office procedures and have skills in operating standard office equipment.\nUnderstand and apply pertinent College rules, regulations, policies, and procedures in the course of carrying out their role.\nPreferred Qualifications: \nHave experience with Workday, Salesforce, Google Suite, Microsoft Suite, and Adobe Acrobat, or similar programs.\nHave previously worked in higher education or another non-profit environment.\nHave experience in executive support and/or hospitality.\nHiring Range: $35.72 - $40.17 / Hour\nFull Job Description\nWhat We Offer:\n403(b) Retirement Plan (College contributes 9% of salary)\nComprehensive medical, dental and vision insurance\nFlexible Spending Account (FSA)\nDisability and Leave Benefits\nLife Insurance (College paid coverage 1x salary)\nEmployee Assistance Program\nTuition Benefits (to Mount Holyoke College or others)\nGenerous Paid Time Off\nAccess to Kendall Sports & Dance Complex\nBackground Checks:\nMount Holyoke College is committed to providing a safe and secure environment, supported by qualified employees that will allow all of its students, faculty, staff and those associated with them to successfully carry out the mission of the college. As a condition of employment, the College will conduct appropriate background checks for all new hires. Mount Holyoke has designated the Office of Human Resources as the office responsible for ensuring that background checks (CORI, SORI, Credit History, & Driver Credential) are completed and utilized in the hiring process and Five College Office of Compliance and Risk Management as the office responsible for facilitating background checks as articulated in this policy.\nSpecial Instructions for Applicants:\nApply online; application materials must include:\nAcover letter summarizing interests and qualifications\n\nA completeresume or curriculum vitae\n\nFor faculty positions, statements on mentoring, teaching, and research will also be required.\n\nIt is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment.","description_format":"text","description_chars":8394,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity","Life insurance","Retirement plans","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education"],"lifecycle":[{"event":"open","at":"2026-10-17T16:58:27Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":3,"expected_fill_days":30,"reasons":["conf:3","win:early","comp:junior"],"computed_at":"2026-10-18T00:06:56Z"},"pay":{"stated_usd_annual":80000,"is_top_pay":true},"html_url":"https://alion.io/job/mtholyoke-executive-assistant","json_url":"https://alion.io/job/mtholyoke-executive-assistant.json","meta":{"generated_at":"2026-10-18T00:06:56Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":203,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-19T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":46321},"rest":"https://alion.io/mcp/rest/get_company?id=46321"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmtholyoke-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmtholyoke-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmtholyoke-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/mtholyoke-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmtholyoke-executive-assistant"}]}