{"id":4024971,"url":"https://alion.io/job/multiform-human-development-receptionist-office-administrator","title":"Receptionist / Office Administrator","company":{"id":3880301,"name":"Multiform Human Development","domain":"multiform.co.za","url":"https://alion.io/company/multiform-human-development","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Simplify","truth_index":{"grade":"B","score":79,"open_postings":8,"ghost_share":0.125,"stale_share":0.25,"repost_share":0.5,"time_to_fill_p50_days":52,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Centurion, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"WhatsApp","optional":false}],"status":"live","first_seen_at":"2026-11-10T16:34:49Z","employer_posted_date":"2026-11-10","last_verified_at":"2026-11-10T16:34:49Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Multiform Human Development (Pty) Ltd is recruiting on behalf of an established interior design business in Pretoria. We are looking for an organised, people-oriented Receptionist / Office Administrator to communicate with clients, support the executive and keep the office and client administration running smoothly.\nKey responsibilities\nReception duties, answering and routing telephone calls, WhatsApp messages and emails as well as welcoming visitors and clients,\nClient interaction, including handling enquiries and following up with clients\nPlace and follow up on orders with suppliers and contractors, including deliveries and sample follow-ups\nManage the executive’s diary, meetings and appointments\nAssist the executive with personal errands, as and when needed\nCollect and order necessities for the office and operations\nManage the office, including supplies, stationery, general upkeep and service providers\nUpdate and maintain client spreadsheets\nDraft quotations and follow up with clients\nAssist the social media agency with social media related tasks as and when needed\nManage and prioritise the executive's email and correspondence\nArrange travel and accommodation where required\nCapture, track and follow up on tasks and deadlines in software\nPrepare and maintain client and project files, filing and records\nPrepare meeting notes, reports and presentations when required\nProcess invoices and supplier documentation for the executive's approval\nHandle all business and client information confidentially\nMinimum requirements\nBachelor's degree in Business Administration or a related field\n3 to 5 years of experience in a receptionist, office administration or similar role\nStrong administrative skills\nComputer literate: Excel, Microsoft Office\nExcellent written and verbal communication in English and Afrikaans\nValid driver's licence and own reliable transport\nSkills and personal attributes\nEmotional intelligence and people skills\nOrganised and detail oriented\nProfessional conduct and presentation\nWilling to work in a structured manner and with systems\nWilling to follow instructions\nAble to prioritise, multitask, meet deadlines and work independently\nProactive and reliable\nDiscreet with confidential information\nAdvantage\nExperience in the interior design, décor or a related industry\nHow to apply\nApply online before the closing date. Please do not send your CV, ID copy or certificates by email, WhatsApp or social media message.\nIf you have not heard from us within 4 weeks of the closing date, please consider your application unsuccessful.\nMultiform never asks candidates for money. Never pay anyone to apply for a job.\nEmployment equity\nThe company is an equal opportunity employer. It is committed to achieving and maintaining equitable representation in line with its approved Employment Equity Plan and applicable sectoral targets for the minister of employment and labour. All appointments will be made in accordance with the company’s Employment Equity Plan, applicable legislation, and the principles of fairness and merit. Candidates from previously disadvantaged groups are encouraged to apply.\nPrivacy notice for applicants\nMultiform Human Development (Pty) Ltd collects your personal information only to consider you for this vacancy. Only the Multiform recruitment team and, for shortlisted candidates, the client will see it. We keep it only as long as the recruitment requires, as set out in Multiform's privacy notice. 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