{"id":1593665,"url":"https://alion.io/job/multiplymii-admin-operations-coordinator","title":"Admin & Operations Coordinator","company":{"id":2681558,"name":"MultiplyMii","domain":"multiplymii.com","url":"https://alion.io/company/multiplymii","size_band":"51-200","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":[],"countries":[],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":{"min":60000,"max":80000,"currency":"PHP","period":"month","gross":null,"usd_annual":15324},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Drive","optional":false},{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-10-01T05:32:29Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-01T16:52:50Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Position Type: Full Time (40 hrs/week)\nLocation: Philippines (Remote)\nSchedule: Mon-Fri, 9am - 6pm Melbourne Time\nAbout the Company\nOur client is a fast-growing childhood education organisation delivering structured and values-driven programs for children across Australia. The business operates across two main arms-childcare and seasonal holiday programs-focused on creating meaningful, engaging, and “magical” learning experiences.\nThe organisation is currently scaling rapidly and is transitioning from a highly manual operating model to a more structured, systemised, and process-driven environment. This role will play a key part in supporting that transformation.\nAbout the Role\nThe Admin & Operations Coordinator will support day-to-day operational delivery across holiday programs and childcare services. This is a high-volume, detail-heavy coordination role involving scheduling, database management, communications, documentation control, and administrative execution.\nThe role is best suited to someone highly organised, comfortable working in fast-paced environments, and able to manage multiple moving parts across systems, email, and spreadsheets.\nThis is a full-time remote role (40 hours per week), working closely with the Australia-based operations team.\nResponsibilities\nOperational Coordination\nManage high-volume scheduling and coordination for seasonal holiday programs\n\nCollect, track, and update staff availability and match against program needs\n\nSupport rapid changes including last-minute updates, cancellations, and new program requirements\n\nAssist with coordination of staffing across multiple locations nationally\n\nEmail & Communications Management\nManage shared inbox communications with staff and program providers\n\nSend follow-ups regarding availability, scheduling updates, and confirmations\n\nMaintain consistent communication flow with internal teams and external stakeholders\n\nDatabase & Systems Administration\nMaintain and update internal databases and talent pools\n\nManage records in internal systems (e.g., Connect Teams platform) and Google Drive\n\nEnsure accuracy of candidate/staff data and update changes (e.g., availability, contact details)\n\nDocumentation Handling\nReview and verify documents such as compliance checks (e.g., working-with-children documentation)\n\nEnsure required information is complete and correctly stored\n\nSupport document organisation and systemisation across shared drives and internal platforms\n\nBasic Bookkeeping & Finance Support\nReview incoming invoices for accuracy against rates and program data\n\nFollow up on missing invoices\n\nAssist with simple calculations (e.g., contractor payments, superannuation-related checks) in coordination with finance team\n\nOutbound Coordination & Talent Engagement\nPost updates in Facebook groups and other community channels to support staffing needs\n\nMaintain engagement with local talent pools to support recruitment for programs\n\nSupport ongoing updates to talent databases and engagement systems\n\nCompetencies and Qualifications \nMust-Have\n2-5 years’ experience in operations, administration, coordination, or similar high-volume support roles\n\nStrong proficiency in Microsoft Excel (intermediate level, including formulas)\n\nHigh level of organisational and time management skills\n\nExperience working with shared drives (Google Drive or similar systems)\n\nStrong attention to detail, especially in data and documentation handling\n\nAbility to work independently in a remote/offshore setup\n\nComfortable working in fast-paced, time-sensitive environments\n\nNice-to-Have\nBackground in childcare, education, events, or workforce coordination environments\n\nExperience with scheduling, staffing, or talent pool management systems\n\nExposure to bookkeeping, invoicing, or finance administration support\n\nExperience in high-urgency operational environments (e.g., events, seasonal operations)\n\nFamiliarity with CRM or internal engagement platforms\n\nWhat We Offer\n100% Remote Work\n\n13th Month Pay\n\nHealthcare (HMO)\n\nComplete Benefits Package - SSS, Philhealth, & Pag-ibig\n\nPaid Service Incentive Leave (SIL)\n\nPaid Philippines Holidays\n\nFree Learning and Development Programs\n\nApplication Process\nWe understand that searching for a new job can be challenging, and we’re here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible.\nTypically, the interview process includes a Recruiter Interview, Client Interview, and Practical Test, but this may vary depending on the role. Throughout each stage, we’ll keep you informed and provide feedback as quickly as we can, ensuring you feel valued and supported throughout your journey with us.","description_format":"text","description_chars":4688,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-01T16:52:50Z"}],"liveness":{"score":52,"band":"ok","label":"Likely open","p_open":1,"p_active":0.516,"p_room":1,"age_days":0,"expected_fill_days":34,"reasons":["conf:5","agency","win:early","comp:junior"],"computed_at":"2026-10-01T22:13:31Z"},"pay":{"stated_usd_annual":15324,"is_top_pay":false},"html_url":"https://alion.io/job/multiplymii-admin-operations-coordinator","json_url":"https://alion.io/job/multiplymii-admin-operations-coordinator.json","meta":{"generated_at":"2026-10-01T22:13:31Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4979,"day_limit":5000,"remaining_today":21,"minute_limit":60,"resets_at":"2026-10-02T00:00:00Z"}}}