{"id":1844987,"url":"https://alion.io/job/munichre-office-manager-executive-assistant","title":"Office Manager & Executive Assistant","company":{"id":36686,"name":"Munich Re","domain":"munichre.com","url":"https://alion.io/company/munichre","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Career sitemap","truth_index":{"grade":"B","score":76,"open_postings":384,"ghost_share":0,"stale_share":0.953,"repost_share":0,"time_to_fill_p50_days":35,"computed_at":"2026-10-13T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Madrid, Spain"],"countries":["ES"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":23000,"max_usd":47000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2161},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-08-27T00:00:00Z","employer_posted_date":"2026-10-04","last_verified_at":"2026-10-13T00:13:30Z","board_verified":true,"closed_at":null,"days_open":47,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":47},"description":"About us\nAt Munich Re Specialty - Global Markets (MRS-GM), it is our ambition to become the leading Primary Specialty Insurance provider, underpinned by an effective and adaptable strategy, superior products and industry leaders working in a supportive environment to achieve this.\nAt the heart of our success is a strong culture where people are encouraged to be present, bold and curious, allowing them to achieve their individual goals.\nPlease see our website for more information.\nOffice Manager\nWe are currently looking for a Office Manager to be based in Madrid on a full-time basis, reporting into the Branch Manager\nThe Office Manager ensures the smooth and efficient running of the Madrid office by managing facilities, office services, supplier relationships, procurement, ESG and environmental initiatives, travel management, health and safety, IT coordination, physical business continuity and local office support. The role contributes to a safe, sustainable and productive work environment while supporting operational excellence.\nResponsibilities:\nOversee all aspects of office management, including facilities maintenance, space planning, executive assistance and workplace optimisation.\nManage relationships and contracts with external suppliers and service providers, including cleaning, catering, maintenance and security.\nLead procurement processes and support cost-effective purchasing aligned with internal policies and budgets.\nAct as the local IT contact, coordinating with global IT teams to resolve technical issues and manage equipment needs.\nEnsure compliance with Health, Safety and Security regulations and coordinate emergency response and physical business continuity initiatives.\nManage local ESG policies and implement environmental and sustainability measures across office operations.\nOversee travel policy compliance and manage relationships with travel providers to support efficiency and cost control.\nSupport Operations with electronic filing, system entries, quality control and data integrity activities.\nManage visitor reception, office access passes and related front-of-house support.\nAssist new employees with start-up tasks, introductions and local onboarding arrangements.\nSupport meeting administration, including minute-taking, meeting room booking and ad-hoc reports or presentations as required.\nManage and organize complex executive calendars and scheduling. Plan and coordinate comprehensive domestic and international travel arrangements.\nHelp drive forward good Conduct for the business to deliver the best outcomes for customers / policyholders.\nKnowledge and Skills\nMinimum of 3 years of experience in office management, facilities or operations roles.\nAbility to think ahead and act on own initiative.\nGood communication skills; team player, highly motivated and reliable.\nBasic knowledge of Microsoft Office and/or similar IT applications.\nBasic understanding of insurance and/or banking business.\nResult-oriented approach, including ability to seek information and maintain a concern for quality.\nSolid understanding of Health & Safety regulations.\nExcellent communication skills in Spanish and English.\nProactive, hands-on and service-oriented mindset, with the ability to manage multiple priorities.\nIf you are excited about this role but your experience does not align perfectly with everything outlined, or you don’t meet every requirement, we encourage you to apply anyway. You might just be the candidate we are looking for!\nDiversity, Equity & Inclusion\nAt Munich Re, Diversity, Equity, and Inclusion foster innovation and resilience and enable us to act braver and better. Embracing the power of DEI is at the core of who we are. We recognise diversity can be multi-dimensional, intersectional, and complex, so we want to build a diverse workforce that includes a wide range of racial, ethnic, sexual, and gender identities; economic and geographic backgrounds; physical abilities; ages; life, school, and career experiences; and political, religious, and personal beliefs. Additionally, we are committed to building an equitable and inclusive work environment where this diversity is celebrated, valued, and has equitable opportunities to succeed.\nAll candidates in consideration for any role can request a reasonable adjustment at any point in our recruitment process. You can request an adjustment by speaking to your Talent Acquisition contact.\nLearning and innovating today, striving for sustainable societies and business tomorrow\nAt Munich Re Specialty - Global Markets our approach to ESG is underpinned by our desire to seize business opportunities and to nurture a stimulating and inclusive work environment. Our ESG strategy aims to deliver holistic impacts across environmental, social and governance topics including supporting a number of local initiatives within our community and offering volunteering opportunities for colleagues.\nLearn more about sustainability at Munich Re - choose your impact!\n#BePresent#BeBold #BeCurious","description_format":"text","description_chars":5012,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Spanish","level":"All levels","optional":false}]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Services","Property & Casualty Insurance","Reinsurance"],"lifecycle":[{"event":"open","at":"2026-10-04T20:04:21Z"}],"visa":[],"liveness":{"score":19,"band":"cold","label":"Long shot","p_open":1,"p_active":0.434,"p_room":0.44,"age_days":47,"expected_fill_days":35,"reasons":["conf:5","stale_co","velocity","win:tail","crowd:brand"],"computed_at":"2026-10-13T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/munichre-office-manager-executive-assistant","json_url":"https://alion.io/job/munichre-office-manager-executive-assistant.json","meta":{"generated_at":"2026-10-13T12:28:06Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":19377,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":36686},"rest":"https://alion.io/mcp/rest/get_company?id=36686"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmunichre-office-manager-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmunichre-office-manager-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmunichre-office-manager-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/munichre-office-manager-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmunichre-office-manager-executive-assistant"}]}