{"id":2919866,"url":"https://alion.io/job/murex-facility-management-coordinator","title":"Facility Management Coordinator","company":{"id":52943,"name":"Murex","domain":"murex.com","url":"https://alion.io/company/murex","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":86,"open_postings":10,"ghost_share":0,"stale_share":0.5,"repost_share":0.1,"time_to_fill_p50_days":38,"computed_at":"2026-10-24T06:02:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Nicosia, Cyprus"],"countries":["CY"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":25000,"max_usd":60000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2188},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-20T11:42:02Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-23T08:05:08Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Murex is a global fintech leader in trading, risk management and processing solutions for capital markets.\nOperating from our 19 offices, 3 400 Murexians from over 65 different nationalities ensure the development, implementation and support of our platform which is used by banks, asset managers, corporations and utilities, across the world.\nJoin Murex and work on the challenges of an industry at the forefront of innovation and thrive in a people-centric environment. You’ll be part of one global team where you can learn fast and stay true to yourself.\nJob Summary\n\nThe Facility Management Coordinator supports the Facility Management Manager in overseeing workplace operations, facility services, and office administration. The role is responsible for coordinating vendors, managing office services, supervising the Receptionist, and ensuring a safe, efficient, and welcoming workplace environment. The position acts as a key point of contact for employees, visitors, service providers, and building management while contributing to operational excellence and employee satisfaction.\n\nKey Responsibilities\n\nFacility Management\nAssist in the daily management of office facilities and workplace operations.\nCoordinate preventive and corrective maintenance activities with service providers.\nMonitor facility-related issues and ensure timely resolution.\nConduct regular inspections of office spaces, meeting rooms, kitchens, restrooms, and common areas.\nTrack maintenance requests and follow up with vendors and building management.\nSupport office moves, seating arrangements, and workspace planning projects.\nAssist in managing parking allocations and access control systems.\nOffice Administration\nSupport the Facility Manager in the smooth running of administrative functions.\nManage office supplies inventory and place orders as required.\nCoordinate deliveries, couriers, mail distribution, and storage management.\nAssist in organizing meetings, corporate events, employee gatherings, and office visits.\nMaintain facility and office records, contracts, and documentation.\nVendor and Contractor Coordination\nLiaise with cleaning, security, maintenance, catering, and other service providers.\nFollow up on service requests and ensure compliance with agreed service levels.\nObtain quotations and support procurement processes.\nMonitor vendor performance and report issues to the Facility Manager.\nEmployee Support\nRespond to employee inquiries related to workplace services and facilities.\nAssist with onboarding activities, including workstation preparation and office orientation.\nSupport employee well-being initiatives and workplace improvement projects.\nHelp address office environment concerns and coordinate appropriate actions.\nBudget and Reporting Support\nAssist in tracking facility-related expenses and invoices.\nMaintain records of contracts, service agreements, and maintenance schedules.\nPrepare reports, presentations, and operational summaries as needed.\nSupport budget preparation and monitoring activities.\nReception and Front Office Supervision\nDirectly supervise and support the Receptionist in the execution of daily front-office activities.\nEnsure professional reception services are provided to employees, visitors, clients, and suppliers.\nOrganize and prioritize the receptionist's workload and responsibilities.\nMonitor attendance, performance, and service quality of the Receptionist.\nProvide coaching, training, and guidance to ensure high service standards.\nEnsure reception coverage during absences and peak periods.\nEnsure meeting rooms, visitor processes, and front-desk operations are managed efficiently.\nOversee mail, courier, deliveries, and visitor management processes handled by the Receptionist.\nConduct periodic performance reviews and provide constructive feedback\n\nQualifications\nBachelor's degree in Business Administration, Facilities Management, Hospitality Management, or a related field.\n5 to 6 years of experience in office administration, facilities management, or workplace services.\nProficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).\nExcellent organizational and multitasking skills.\nStrong communication and interpersonal abilities.\nAbility to work independently and manage multiple priorities.\nKey Competencies\nOrganization and attention to detail\nCustomer service orientation\nProblem-solving skills\nTime management\nVendor management\nTeamwork and collaboration\nProactive attitude\nConfidentiality and professionalism\nTeam supervision and coaching\nLeadership and delegation\nService excellence\nCommunication and stakeholder 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