Logistics Coordinator

Logistics Coordinator

Department: Administration

Employment Type: Permanent - Full Time

Location: Zurich

Description

Join the team and support us on our mission.

THE POSITION

• Performing hands-on day-to-day warehouse operations, including receiving and unloading deliveries, checking materials, put-away, storage, picking, packing, labelling, kitting, dispatch and processing returns.
• Physically preparing, packing and moving materials for internal customers, FIFA events and shipments, including assembling orders and ensuring goods are ready on time and in the required condition.
• Coordinating and processing warehouse orders and distribution activities, while acting as back-up for internal mail distribution.
• Conducting regular stock checks and supporting inventory counts, discrepancy resolution and the accurate recording of goods movements.
• Maintaining and further developing the internal warehouse system to ensure accurate inventory records and efficient stock management.
• Supporting demand planning and stock flow in collaboration with internal stakeholders to ensure the timely availability and efficient management of inventory and materials.
• Organizing and coordinating domestic and international shipments, including air freight, courier services, customs clearance and the preparation of relevant shipping documentation, in collaboration with logistics service providers.
• Supporting logistics operations on-site at FIFA events worldwide, including the preparation, delivery, set-up, replenishment and return of event materials.
• Ensuring that warehouse activities are carried out safely, securely and in accordance with applicable procedures, service standards and handling requirements.
• Advising and supporting internal stakeholders on international logistics, warehouse, distribution and shipping-related projects.
• Developing and maintaining relationships with suppliers, service providers and internal customers, including supporting commercial negotiations.
• Managing logistics-related supplier invoices, including verifying charges against orders and services, ensuring correct cost allocation and approvals, tracking payment status and resolving discrepancies with suppliers and internal stakeholders.
• Supporting the preparation of tender documents, evaluation of offers and management of contracts with logistics service providers.
• Developing and continuously improving logistics concepts, procedures, processes and service levels, while identifying and implementing opportunities to optimize costs and distribution services.

YOUR PROFILE

We are dedicated, ambitious and innovative.

And we respect our values. Always.

For all roles, we seek talented people with an entrepreneurial spirit and a global mindset.

The specific competencies we require for this position are:

• Minimum 3 years of professional experience in logistics, preferably combined with a strong administrative background.
• Experience in warehouse operations, distribution, international shipping or related logistics activities is an advantage.
• Experience in the sports or events industry is an advantage.
• Completed commercial apprenticeship or equivalent qualification, preferably in the field of logistics.
• Further education or professional qualification in logistics, supply chain management or a related field is an advantage.
• Broad knowledge of logistics, with a strong understanding of warehouse and distribution operations.
• Strong organizational skills with the ability to manage and coordinate multiple tasks and priorities.
• Strong problem-solving skills with the ability to quickly identify issues and implement practical solutions.
• Proactive and solution-oriented mindset with a continuous improvement approach.
• Ability to work under pressure while maintaining accuracy and efficiency.
• Self-motivated and able to work independently while collaborating effectively with internal and external stakeholders.
• Strong communication and coordination skills with a customer and service-oriented mindset.
• Fluent in English and good command of German, both written and spoken. Additional languages, particularly French or Spanish, are an asset.
• Good knowledge of Microsoft Office (Word, Excel and PowerPoint).
• Good knowledge of warehouse and logistics systems.
• Driving license required.
• Readiness for stand-by duties
• This role requires regular on-site presence at our office.

PERKS & BENEFITS

Alongside that privilege, we also offer some extra perks and benefits:

• Health and fitness: Regular football sessions for all abilities, plus on-site gym.
• Language courses: Offered to all staff to aid personal and professional growth.
• Continuous learning: We care about your development and encourage internal mobility, offering a variety of training and education to help achieve it.
• Pension: Flexible pension benefits with generous employer contributions.
• Relocation assistance: A dedicated team will be on hand to support your relocation.
• Sustainability: We support all employees using public transport.
• Vacation: Maintain a healthy work/life balance with a generous vacation allowance.
• Volunteering: Make an impact beyond your regular role and bond with colleagues by volunteering with one of our partners.