{"id":3166635,"url":"https://alion.io/job/nacsonline-meetings-events-manager","title":"Meetings & Events Manager","company":{"id":176239,"name":"NACSonline","domain":"convenience.org","url":"https://alion.io/company/nacsonline","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":null},"role":"Marketing","role_family":"Marketing","seniority":"senior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Alexandria, United States"],"countries":["US"],"hiring_countries":["EG"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":14500,"max_usd":34000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":5512},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"HubSpot","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false},{"name":"Instagram","optional":true},{"name":"LinkedIn","optional":true},{"name":"X (Twitter)","optional":true}],"status":"live","first_seen_at":"2026-10-23T17:34:08Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-10-30T11:58:14Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"About Us\nThe leading global trade association dedicated to advancing convenience and fuel retailing, NACS advances the role of convenience stores as positive economic, social and philanthropic contributors to the communities they serve and is a trusted adviser to retailer and supplier members from more than 50 countries. The U.S. convenience store industry, with more than 152,000 stores nationwide selling fuel, food and merchandise, conducts 160 million transactions daily and had sales of $818 billion in 2025. A member-driven organization, NACS has 80-plus employees and an annual operating budget of approximately $60 million.\nNACS supports the industry through its media platforms, advocacy efforts, research, events, products & services, and industry initiatives, helping members stay informed and connected. NACS Media is the voice that connects the convenience and fuel retailing industry through various channels, including its award-winning monthly publication NACS Magazine, NACS Daily e-newsletter and other modern media such as its weekly Convenience Matters podcast and Convenience Corner blog. This is where ideas are shared, products are launched, and consumer needs are solved.\nNACS also is a hub for cutting-edge research, insightful analysis, innovative educational opportunities and key industry initiatives that aim to advance the future of convenience and fuel retailing, including the NACS Show, one of the largest annual tradeshows in the country; more than a dozen targeted and regional events; 5 executive education programs at ivy-league universities and extensive advocacy to both elected leaders and the general public. Here is more about what it’s like to work at NACS.\nPosition Overview\nNACS is seeking a highly organized, motivated, team-oriented and customer service focused meetings and events professional to join our meetings team. As meetings and events manager, you will play a leading role in managing key events for the organization. This role requires excellent event-planning skills along with the ability to define project milestones and deadlines and manage both internal and external teams efficiently to meet organizational goals and expectations.\nThe ideal candidate for this position is passionate about meetings and events, driven, and naturally curious. They will be detail-oriented, eager to learn, and skilled at problem-solving. Excellent written and verbal communication skills, flexibility, and a proactive, can-do attitude are essential for success in this role. The role is located onsite at NACS Headquarters in Alexandria, VA.\nThe Meetings and Events Manager oversees the logistical planning and preparation of NACS meetings and events as directed, including:\nPlans, coordinates and implements all aspects of assigned meetings, special events, and conferences throughout their entire life cycle\nNegotiates and contracts various venues, vendors and services as they relate to NACS events\nOrganizes all event details both internal and external and communicates to all stakeholders\nDelivers outstanding customer service, both external and internal\nCommunicates with NACS most engaged members and VIPs regarding attending events, responding to member inquiries and fulfilling requests\nProvides onsite support for meetings and events both domestic and international\nExecutes assigned NACS Meetings on or under budget\nOther duties as assigned\nScope of Responsibilities:\nAs a key member of the Meetings team, crucial responsibilities include:\nServe as a lead planner for approximately 5 NACS events annually, which may include international events and range from small intimate dinners to large-scale tradeshows. These currently include Leadership Forum, International Convenience Summits (1-2), government relations fly-ins, committee and board meetings in addition to support for the annual NACS Show.\nManage venue selection to include destination/venue research, site selection and contract negotiations for assigned events.\nCoordinate all meeting logistics for assigned events, including timelines, hotel and travel arrangements, registration, customer service, event confirmations, creative event design, graphic designs, AV requirements, transportation, staffing plans, badge/tent card production, shipping (domestic and international), etc.\nManage the full registration process for assigned NACS meetings. This includes managing and/or supporting registration build, reporting, invoicing, inventory management, VIP registrations, badging, etc.\nLead cross functional project teams to ensure seamless execution of each assigned meeting or event.\nWork independently and collaboratively across functions based on project needs.\nDevelop and manage budgets for assigned meetings and events with ability to meet or exceed budget for each assigned meeting or conference\nManage equipment orders, supply orders, graphic and print orders and shipping procedures for meetings\nManage multiple vendors per event to include facilities and venues, general contractor, stage production company and destination management company.\nManage multiple concurrent projects and deliver in a timely and organized manner.\nManage post-event activities, including invoice reconciliation, final budget reports and post-event data reporting and survey distribution.\nNACS Show: primary responsibilities may include Executive Committee/VIP transportation, Supplier Board Dinner and Hunter Club Lounge staffing. Other responsibilities as needed.\nApply creative thinking to event experience design, including décor, entertainment, attendee amenities, logistical flow, room setups, incorporating emerging industry trends and expanding on attendee networking opportunities.\nMaintain an in-depth understanding of food and beverage and intimate knowledge working with BEOs.\nProvides pre-event and onsite support at other NACS meetings as needed\nPerform additional job-related responsibilities, as assigned, demonstrating flexibility and expertise.\nRequirements:\nMinimum of 5+ years of meeting planning experience. Hospitality and event management background a plus. Association experience preferred.\nBachelor’s degree preferred\nExcellent interpersonal and cross-function collaboration skills\nStrong verbal and written communication skills \nAbility to drive projects from inception through completion with minimal oversight\nUnderstanding of budgeting and accounting processes\nStrong organizational and time management skills, with the ability to work efficiently in a fast-paced environment \nExcellent computer skills including MS Excel, Word, PowerPoint and Outlook (familiarity with Cvent Social Tables, Map Your Show, and HubSpot are a plus)\nAbility to adapt to changing priorities and provide excellent service under pressure\nGeneral understanding of an expo is a plus\nCertified Meeting Professional (CMP) and/or Project Management Professional (PMP) certifications are a plus \nNACS Culture\nWe hugely value, invest in and are devoted to the constructive culture that we’ve built and work on every day at NACS. Almost everything we do requires broad, multi-department collaboration to ideate and execute creative initiatives that deliver compelling value to our members and our industry. What that requires is a relatively flat organizational structure that empowers teammates at different levels from all departments to constructively engage and support each other. Titles really don’t matter in such an organization. What matters is a culture of constructive behaviors that relishes divergent perspectives to craft well thought-out initiatives and then come together to execute them. NACS Values:\nDo the right thing\nFocus long term\nIn their terms\nBe fiscally responsible\nStrive for excellence\nThe NACS Culture is highly collaborative, and we are better when we are together. NACS is a culture that believes in working together from the office.\nOther Pertinent Information\n Comprehensive Benefits Package\nSalary commensurate with experience\nApproximately 10% travel\nIn-Office Position w/ Work From Anywhere (WFA) Days \nMetro Accessible - 2 blocks from King Street metro\nNACS is an Equal Opportunity Employer, dedicated to a policy of non-discrimination in employment on any basis. All applicants will be considered for all positions based on qualifications and without regard to race, color, religion, sex, national origin, age, marital status, veteran status, disability, sexual orientation, and any other legally protected status.\nSalary Range: $85,000 to $100,000 annually. Actual compensation will be based on several factors, including but not limited to relevant experience, education, skills, and other qualifications.\nAs the leading global trade association for convenience and fuel retailers, NACS advances the role of convenience stores as positive economic, social and philanthropic contributors to the communities they serve and is a trusted adviser to its retailer and supplier members from more than 50 countries. The U.S. convenience store industry, with more than 152,000 stores, conducts more than 160 million transactions daily and had sales of $860 billion in 2023. For more information, visit convenience.org. 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