{"id":1370957,"url":"https://alion.io/job/nada-home-page-convention-operations-coordinator","title":"Convention Operations Coordinator","company":{"id":1799086,"name":"NADA Home Page","domain":"nada.org","url":"https://alion.io/company/nada-org","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":["Tysons, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":60000,"max":68000,"currency":"USD","period":"year","gross":null,"usd_annual":68000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Airtable","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-14T13:35:00Z","employer_posted_date":"2026-09-14","last_verified_at":"2026-10-21T05:29:28Z","board_verified":true,"closed_at":null,"days_open":36,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":36},"description":"Are you highly organized, detail-oriented, and someone who enjoys bringing all the moving pieces of a major event together? Are you the person who keeps things organized behind the scenes and is ready to jump in wherever needed to help an event run smoothly? If so, the National Automobile Dealers Association (NADA) is looking for a Convention Operations Coordinator to support the planning and execution of the NADA Show and other NADA meetings and events.\nThis is a full-time position offering a positive work culture, competitive salary, and comprehensive benefits. The position is onsite Monday through Thursday, with the option to work remotely on Fridays. Regular onsite presence Monday through Thursday is an essential requirement of the role.\nThe position also requires domestic travel (up to 10%) for the NADA Show, including weekday and weekend travel. Occasional work outside of regular business hours is required leading up to and during events.\nKey Responsibilities\nSupport the planning and execution of NADA Show operations, including event timelines, master schedules, budgets, site visits, shipments, contracts, invoices, and vendor records.\nCoordinate speaker logistics and communications, including maintaining speaker information, tracking presentations and materials, supporting the call for speakers process, and coordinating workshop signage.\nHelp manage onsite Show operations, including the Show Management Office, Information Booths, Power Lounges, TIME Dealer of the Year Display, and Speaker Ready Room.\nMaintain and update NADA Show mobile app and website content to ensure event, logistical, and programming information is accurate and up to date.\nCoordinate with Show team on mobile app updates and notifications while onsite.\nSupport sponsorship fulfillment by tracking sponsorship commitments and coordinating fulfillment requirements with the Sponsorship team, vendors, and other partners.\nCollaborate with Marketing on NADA Show education materials and the program directory, including gathering content and logistical information and keeping production timelines on track.\nSupport Show logistics, including staff guides and FAQs, travel and transportation information, onsite temporary staff coordination, and convention center materials.\nAssist with budget tracking, expense monitoring, invoice reconciliation, direct bill applications, and other administrative functions related to convention operations.\nWork closely with the Meetings & Conventions team, other NADA departments, vendors, and internal stakeholders to help ensure events are well organized and successfully executed.\nRequired Qualifications\nBachelor’s degree or an equivalent combination of relevant education and work experience.\nMinimum 2-3 years of progressively responsible experience supporting conferences, meetings, events, or convention operations.\nStrong organizational skills with the ability to manage multiple priorities, deadlines, and projects while maintaining close attention to detail.\nExcellent written and verbal communication skills and the ability to work effectively with speakers, vendors, colleagues, and other stakeholders.\nExperience supporting budget tracking, expense monitoring, and invoice reconciliation.\nProficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.\nExperience with event management systems or the ability to quickly learn new event technology and platforms.\nExperience with Map Your Show, Envision, and/or Airtable is a plus.\nStrong relationship-building and collaboration skills with a willingness to jump in and support the team where needed.\nAbility to maintain confidentiality and handle sensitive information appropriately.\nAbility to travel domestically, including weekday and weekend travel, and work a flexible schedule during meetings and events.\nTo be considered for this position, please submit your resume and a cover letter detailing the experience, strengths, and skills you would bring to the NADA team.\nNADA is fundamentally committed to the diversity of our staff. We believe diversity is excellence expressing itself through every person’s perspective and lived experiences. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy and lactation), sexual orientation, military status, veteran status, and family medical or genetic information or any other protected class under federal, state, or local law.","description_format":"text","description_chars":4589,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":["Flexible schedule"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Events & Ticketing","E-learning","Exhibitions"],"lifecycle":[{"event":"open","at":"2026-09-28T04:03:16Z"}],"visa":[],"liveness":{"score":24,"band":"cold","label":"Long shot","p_open":1,"p_active":0.54,"p_room":0.45,"age_days":36,"expected_fill_days":20,"reasons":["conf:0","win:tail","comp:junior"],"computed_at":"2026-10-21T05:46:15Z"},"pay":{"stated_usd_annual":68000,"is_top_pay":true},"html_url":"https://alion.io/job/nada-home-page-convention-operations-coordinator","json_url":"https://alion.io/job/nada-home-page-convention-operations-coordinator.json","meta":{"generated_at":"2026-10-21T08:39:50Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12294,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1799086},"rest":"https://alion.io/mcp/rest/get_company?id=1799086"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fnada-home-page-convention-operations-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fnada-home-page-convention-operations-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fnada-home-page-convention-operations-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/nada-home-page-convention-operations-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fnada-home-page-convention-operations-coordinator"}]}