{"id":3545314,"url":"https://alion.io/job/naffco-operation-coordinator","title":"Operation Coordinator","company":{"id":691132,"name":"NAFFCO","domain":"naffco.com","url":"https://alion.io/company/naffco-2","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Teamtailor","truth_index":{"grade":"C","score":69,"open_postings":114,"ghost_share":0.605,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":17,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dubai, United Arab Emirates"],"countries":["AE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":14500,"max_usd":26000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":5657},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-07-30T03:56:57Z","employer_posted_date":"2026-07-30","last_verified_at":"2026-11-01T14:10:52Z","board_verified":true,"closed_at":null,"days_open":94,"trust":{"level":"ghost","repost_count":0,"flags":["stale","company_stale"],"days_open":94},"description":"We are seeking an organised, proactive and detail-oriented Operation Coordinator to support day-to-day operational activities across our UAE operations. The successful candidate will coordinate office and site logistics, support procurement and inventory activities, liaise with internal teams and external vendors, and ensure smooth administrative and operational workflows to help deliver projects on time and within budget.\nKey Responsibilities\nOperational Coordination\nCoordinate daily operational activities across offices, workshops and job sites, ensuring effective communication between project teams, field staff and management.\n\nMonitor project status and provide regular updates to project managers and stakeholders.\n\nAssist in planning and scheduling of site activities, deliveries and contractor access to maintain project timelines.\n\nPrepare and distribute operational briefs, meeting minutes and action trackers.\n\nProcurement & Inventory\nRaise purchase requisitions and coordinate with suppliers to obtain quotes, lead times and delivery schedules.\n\nManage inventory of consumables and spare parts, perform regular stock checks and liaise with warehouse teams to ensure adequate stock levels.\n\nTrack deliveries, inspect received goods and coordinate returns or replacements where required.\n\nSupport procurement processes, supplier onboarding and maintenance of supplier records.\n\nLogistics & Vendor Management\nArrange transport, site access permits and logistics for materials, equipment and personnel.\n\nCoordinate with third-party service providers and subcontractors to confirm schedules, scope and compliance with safety and site requirements.\n\nMaintain vendor contact lists and support vendor performance tracking and issue resolution.\n\nAdministration & Documentation\nMaintain accurate operational records, purchase orders, delivery notes and service reports.\n\nPrepare routine operational reports and dashboards for managers, highlighting risks, delays and resource constraints.\n\nSupport invoice verification, liaise with finance on payment queries and ensure timely submission of documentation.\n\nEnsure all operational activities comply with company policies, quality standards and health & safety requirements.\n\nClient & Internal Liaison\nAct as a point of contact for internal teams and clients for operational queries and status updates.\n\nSupport coordination of site visits, client meetings and technical handovers.\n\nEscalate operational issues promptly and follow up to resolution with relevant teams.\n\nQualifications\nDiploma or Bachelor’s degree in Business Administration, Logistics, Supply Chain, Engineering or related discipline.\n\nValid UAE driving licence preferred.\n\nProficient with Microsoft Office (Excel, Outlook) and comfortable using CRM/ERP systems; experience with inventory or order-management systems is an advantage.\n\nGood knowledge of operational procedures, procurement and basic inventory control.\n\nExperience\n1-3 years’ experience in operations, logistics, procurement or coordination roles, preferably within construction, facilities, maintenance or industrial environments.\n\nExperience liaising with suppliers, subcontractors and cross-functional teams in a fast-paced environment.\n\nPrevious exposure to UAE workplace practices and logistics is beneficial.\n\nSkills & Competencies\nTechnical Skills\nStrong organisational skills and proven ability to manage multiple tasks and competing priorities.\n\nGood attention to detail and accuracy in documentation and data entry.\n\nAbility to use Excel for basic reporting, tracking and analysis.\n\nBehavioural Competencies\nEffective verbal and written communication skills; professional when dealing with clients, suppliers and colleagues.\n\nProactive problem-solver who escalates issues appropriately and follows through to resolution.\n\nTeam player who collaborates across functions and contributes to continuous improvement of processes.\n\nCustomer-focused attitude with a commitment to delivering high quality operational support.\n\nKey Performance Indicators (KPIs)\nTimeliness and accuracy of order processing and delivery coordination.\n\nInventory accuracy and stock-out reductions.\n\nResponse time to operational queries and resolution rates.\n\nCompliance with documentation and health & safety requirements.\n\nTo apply, please submit your CV and a brief cover letter outlining your relevant experience and availability. We welcome applications from all suitably qualified candidates.","description_format":"text","description_chars":4467,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Automotive Manufacturing","Access Control & Alarm Systems","Safety & Protective Equipment"],"lifecycle":[{"event":"open","at":"2026-10-30T20:35:36Z"}],"visa":[],"liveness":{"score":4,"band":"cold","label":"Long shot","p_open":1,"p_active":0.144,"p_room":0.28,"age_days":94,"expected_fill_days":17,"reasons":["conf:1","stale_co","velocity","ghost","win:tail","crowd:junior,brand"],"computed_at":"2026-11-01T06:10:25Z"},"pay":null,"html_url":"https://alion.io/job/naffco-operation-coordinator","json_url":"https://alion.io/job/naffco-operation-coordinator.json","meta":{"generated_at":"2026-11-01T15:22:42Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":23513,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":691132},"rest":"https://alion.io/mcp/rest/get_company?id=691132"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fnaffco-operation-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fnaffco-operation-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fnaffco-operation-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/naffco-operation-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fnaffco-operation-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3545314}},{"tool":"search_jobs","arguments":{"company":"naffco.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3545314},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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