{"id":2109891,"url":"https://alion.io/job/nakedmd-payroll-coordinator","title":"Payroll Coordinator","company":{"id":678307,"name":"NakedMD","domain":"nakedmd.com","url":"https://alion.io/company/nakedmd","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Costa Mesa, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":28000,"max_usd":54000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1633},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-10-08T21:52:44Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-10-11T21:15:51Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"About This Role\nThe Payroll Coordinator at NakedMD is the person the entire organization trusts to make sure every team member is paid accurately, on time, every cycle - across multiple states and a growing number of studio locations. This is a fast-moving role in a fast-moving company. You will be asked to context-switch, prioritize on the fly, and turn things around quickly without sacrificing accuracy. You bring a strong sense of urgency, adapt without friction when priorities shift, and learn new systems and processes quickly. If you thrive in a high-growth environment where no two weeks are exactly alike and you take genuine ownership of getting payroll right - this role is for you.\nWhat You’ll Own\nPayroll Processing & Administration\nProcess full-cycle payroll for all NakedMD employees across multiple states and studio locations on a bi-weekly or semi-monthly schedule - accurately and on time, every cycle.\nCollect, review, and audit timekeeping data, PTO, and schedule adjustments prior to each payroll run, resolving discrepancies with managers and studio teams before processing.\nEnsure all payroll inputs - new hires, terminations, rate changes, bonuses, commissions, deductions, garnishments, and benefit elections - are captured completely and processed on schedule.\nCoordinate with HR and operations on variable pay components including provider commissions, productivity bonuses, and membership performance incentives, ensuring accurate calculation and timely payment.\nManage off-cycle payroll runs for terminations, corrections, and one-time payments as needed, turning them around quickly and without error.\nMulti-State Tax & Regulatory Compliance\nMaintain compliance with federal, state, and local payroll tax requirements across all states where NakedMD operates - ensuring correct withholding, employer tax calculations, and timely deposits.\nSupport the setup and maintenance of new state and local tax registrations as NakedMD expands into new markets, coordinating with the Payroll Specialist and finance as needed.\nAssist in preparing quarterly and annual payroll tax returns (941, 940, state returns) and W-2s, ensuring accuracy and on-time submission.\nStay current on payroll tax law changes, wage and hour requirements, and multi-state compliance obligations - proactively flagging relevant changes to the Payroll Specialist.\nEmployee Records & Data Integrity\nMaintain accurate, current employee payroll records in the HRIS and payroll system - including pay rates, tax elections, deductions, direct deposit information, and employment status.\nAudit payroll data on a regular cadence to identify and correct errors before they impact employees or financial reporting.\nProcess and maintain garnishment orders, child support withholdings, and wage assignments in compliance with applicable state and federal requirements.\nMaintain organized, audit-ready payroll records and documentation in compliance with retention requirements.\nBenefits & Deductions Administration\nCoordinate with the benefits team to ensure accurate and timely administration of health insurance premiums, FSA/HSA contributions, 401(k) deferrals and employer match, and other voluntary deductions.\nProcess benefits-related payroll adjustments for qualifying life events, open enrollment changes, and new hire elections within required timeframes.\nReconcile benefit deductions against carrier invoices and flag discrepancies to the Payroll Specialist and benefits team for resolution.\nReporting & Finance Collaboration\nPrepare payroll registers, labor cost summaries, and department-level payroll reports for the Payroll Specialist, finance, and operations on each payroll cycle and on demand.\nSupport the accounting team with payroll journal entries, accruals, and reconciliations as part of the monthly close process.\nProvide payroll data and supporting schedules for financial audits, workers’ compensation audits, and lender or PE reporting as requested.\nEmployee Support & Communication\nServe as the first point of contact for employee payroll questions - responding promptly, accurately, and with the discretion that payroll inquiries require.\nResolve payroll discrepancies, missed payments, and tax questions with urgency and a clear resolution path, escalating to the Payroll Specialist when appropriate.\nCommunicate payroll calendars, deadlines, and process changes to managers and studio teams clearly and in advance.\nHonor and respect the confidentiality of employee compensation and payroll data at all times.\nWhat You Bring\nExperience: 3-5 years of payroll processing experience, including at least 2 years managing multi-state payroll for a company with 100+ employees. Multi-site or multi-location business experience strongly preferred.\nTechnical Skills: Experience with Rippling strongly preferred; familiarity with other payroll processing systems (ADP, Paychex, Paylocity, Paycom, or comparable) considered. Basic HRIS system proficiency required. Intermediate Excel skills required. ERP experience (D365, NetSuite, or similar) a plus.\nMulti-State Knowledge: Demonstrated understanding of multi-state payroll tax compliance, withholding requirements, and wage and hour laws. Experience supporting new state tax account registrations as a company expands preferred.\nAdaptability & Sense of Urgency: You operate with urgency without sacrificing accuracy. You adapt quickly when priorities shift, pick up new systems and processes without needing extensive hand-holding, and multi-task effectively across competing deadlines. A fast-growing company means the role evolves - you evolve with it.\nAccuracy & Attention to Detail: Payroll is zero-tolerance for error. You audit your own work before submitting, catch discrepancies before they hit employee paychecks, and document your process so errors can be traced and corrected.\nDiscretion: You handle sensitive compensation data with absolute confidentiality. This is non-negotiable.\nOrganization & Multi-Tasking: You manage multiple payroll cycles, deadlines, and state requirements simultaneously without letting anything slip. Competing priorities are the norm, not the exception - and you manage them with a system, not stress.\nCommunication: Clear and professional with employees, managers, and the Payroll Specialist alike - whether you’re explaining a paycheck discrepancy, managing a tight turnaround, or flagging a compliance concern.\nThe NakedMD Standard\nAt NakedMD, every team member from the first Artist Injector to the newest Aesthetic Coordinator trusts that their paycheck is right. The Payroll Coordinator is the person who makes that trust possible - cycle after cycle, state after state, as we scale. If you bring genuine ownership to the accuracy of your work, a sense of urgency that doesn’t require reminders, and the flexibility to handle whatever the week throws at you - this is your seat.","description_format":"text","description_chars":6884,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Health insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Aesthetic Medicine & Plastic Surgery"],"lifecycle":[{"event":"open","at":"2026-10-08T21:52:44Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":40,"reasons":["conf:1","win:early"],"computed_at":"2026-10-10T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/nakedmd-payroll-coordinator","json_url":"https://alion.io/job/nakedmd-payroll-coordinator.json","meta":{"generated_at":"2026-10-11T23:10:39Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13814,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":678307},"rest":"https://alion.io/mcp/rest/get_company?id=678307"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fnakedmd-payroll-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fnakedmd-payroll-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fnakedmd-payroll-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/nakedmd-payroll-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fnakedmd-payroll-coordinator"}]}