{"id":2430148,"url":"https://alion.io/job/nakupuna-executive-coordinator","title":"Executive Coordinator","company":{"id":4423049,"name":"Nakupuna Companies","domain":"nakupuna.com","url":"https://alion.io/company/nakupuna","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mountain View, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":75000,"max":110000,"currency":"USD","period":"year","gross":null,"usd_annual":110000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-13T08:43:53Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-14T21:37:07Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Overview\nNakupuna Companies is looking for an Executive Coordinator to join our talented team providing administrative services to the Office of the Secretary of War (OSW) clients.\nResponsibilities\nThe following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned.\nProvide expert-level administrative support for senior defense executives\nDirectly manage, maintain, and synchronize complex calendars and schedules of executive personnel. Proactively manage executive calendars with attention to accuracy, detail, and allocation of time to promote productivity. Recognize the need to resolve conflicts, orchestrate change, and reprioritize as appropriate. Receive, coordinate, and respond to invitations received by the organization’s senior personnel\nProvide daily read-ahead information for the next day for the organization’s senior personnel, detailing meetings and associated read-ahead materials, prior to the end of the duty day\nFacilitate visitors. Coordinate parking and building access. Receive and escort high-level officials within the Pentagon and/or Mark Center. Ensure the office space is presentable for senior officials\nMaintain a professional work environment by knowing and following Senior Executive Service (SES) protocols\nManage telephone communications, to include answering phones in timely manner, taking accurate messages, and referring calls to the appropriate individual or office within the organization\nPlan, coordinate, and confirm logistical support (transportation, badges, security clearance paperwork, audio visual support, etc.) for meetings held in conjunction with the organization’s activities\nCoordinate all official travel request for senior level officials ensuring full compliance with the Joint Travel Regulations (JTR). Coordinate transportation and prepare travel authorizations and vouchers with the Defense Travel System (DTS). Create reservations and assist with obtaining passport and visas for official travel. Ensure compliance with the Foreign Clearance Guide. Prepare visit and clearance requests, and reconcile travel expenses. Maintain accurate travel records and resolve any travel-related discrepancies\nQualifications\nEducation/Qualifications:\nHigh School diploma required\n2+ years of experience required\nBachelor’s or Associate degree preferred\nExperience providing executive-level administrative support is required\nDemonstrated proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams, etc.)\nExperience coordinating government travel, including knowledge of DTS and JTR, is preferred\nExcellent oral and written communication skills geared towards executives\nDemonstrated ability to write clear, concise, and articulate communication with a focus on quality control and attention to detail\nStrong interpersonal and customer service skills that foster teamwork and create positive relationships with staff and principals\nWorking knowledge of coordination requirements for the successful preparation and approval of reports, briefings, memoranda, and presentations\nAbility to prioritize, multi-task, plan, problem solve and adapt in a fast-paced and strategic environment under minimal supervision\nDepartment of War experience is preferred with OSW experience highly desirable\nClearance Requirement: This position requires a Secret security clearance. Must be a U.S. citizen.\nLocation: This position will provide in-person support five days a week on client site in Mountainview, California.\nPhysical Requirements: The ideal candidate must at a minimum be able to meet the following physical requirements of the job with or without a reasonable accommodation:\nAbility to perform repetitive motions with the hands, wrists, and fingers. \nAbility to engage in and follow audible communications in emergency situations. \nAbility to sit for prolonged periods at a desk and working on a computer.\nAbility to walk for extended periods throughout the work day including moving between buildings and covering long distances by foot.\nThe Nakupuna Companies use a market-based compensation strategy to ensure that our employees are compensated within applicable market ranges commensurate with multiple factors, including but not limited to the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability, organizational requirements, and position location. The projected compensation range for this position is $75,000 to $110,000 (annualized USD). The salary range displayed represents the typical salary range for this position and is just one component of Nakupuna Companies' total compensation package for employees.na Companies use a market-based compensation strategy to ensure that our employees are compensated within applicable market ranges commensurate with multiple factors, including but not limited to the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability, organizational requirements, and position location. The projected compensation range for this position is $75,000 to $110,000 (annualized USD). The salary range displayed represents the typical salary range for this position and is just one component of Nakupuna Companies' total compensation package for employees.LI-NC26.","description_format":"text","description_chars":5397,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":true,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-13T08:43:53Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":29,"reasons":["conf:0","win:early","comp:junior"],"computed_at":"2026-10-14T06:34:16Z"},"pay":{"stated_usd_annual":110000,"is_top_pay":true},"html_url":"https://alion.io/job/nakupuna-executive-coordinator","json_url":"https://alion.io/job/nakupuna-executive-coordinator.json","meta":{"generated_at":"2026-10-15T01:13:48Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1524,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4423049},"rest":"https://alion.io/mcp/rest/get_company?id=4423049"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fnakupuna-executive-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fnakupuna-executive-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fnakupuna-executive-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/nakupuna-executive-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fnakupuna-executive-coordinator"}]}