{"id":1838400,"url":"https://alion.io/job/naples-botanical-garden-event-coordinator","title":"Event Coordinator","company":{"id":2068058,"name":"Naples Botanical Garden","domain":"naplesgarden.org","url":"https://alion.io/company/naplesgarden","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Naples, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":32000,"max_usd":69000,"period":"year","method":"role_country_seniority_unknown","sample_n":10823},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Monday.com","optional":false}],"status":"live","first_seen_at":"2026-10-04T13:04:42Z","employer_posted_date":"2026-10-18","last_verified_at":"2026-10-22T21:56:10Z","board_verified":true,"closed_at":null,"days_open":18,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":18},"description":"Description\nSalary Description: $22.79\nClassification: Non-Exempt\nOrganizational Description\nNaples Botanical Garden is a 170-acre world-class paradise, featuring the flora and cultures of the tropics and sub-tropics including Brazil, the Caribbean, Southeast Asia, and Florida. The Garden's mission is to connect people and plants through display, education, conservation, and applied science. The Garden has beautifully restored native habitats, cultivated gardens, walking trails, and public programming that offer education and enjoyment for people of all ages. Naples Botanical Garden is a 501(c)3 organization.\nPosition Summary: The Visitor Operations Team presents ongoing and seasonal festivals, private events, and public events to drive year-round attendance to Naples Botanical Garden. This includes a variety of free and fee-based activities that support the Garden's mission, engage the community, and encourage visitation. The Event Coordinator is the onsite supervisor of all public and private event tasks. This position plays a vital role in ensuring the accurate execution of event plans by managing inquiries and coordinating the institutional calendar for festivals, programs, and events. This position is a power user of event management tools, like Tripleseat, and project management tools, like Monday.com. Other duties will focus on supporting the Visitor Operations Manager with the production of public and private events including cocktail receptions, corporate meetings, and more. This role requires a flexible work schedule, exceptional organizational skills to oversee the institutional calendar, and collaboration with various departments to ensure seamless experiences for our visitors and clients. With growing demand for private event space, the Event Coordinator is central to creating memorable and profitable experiences for all clients.\nPrimary Duties and Responsibilities:\nExternal Bookings and Customer Service\nMaintain the Private Event Inquiry form and booking process.\nProvide prompt, friendly, and knowledgeable guidance to groups and individuals inquiring about hosting their event at Naples Botanical Garden.\nDevelop event timelines, working closely with the Operations team on logistics of public and private events including setup, floorplans, and all other logistical needs.\nBe the primary contact for private event vendors such as event planners, caterers, and others. Schedule and manage said vendors by hosting site visits and preparing contracts.\nEffectively and efficiently use a variety of systems to communicate and manage available resources and needs.\nInternal Space Management and Interdepartmental Work\nManage institutional calendar of Garden-wide public and private events.\nMaintain the Internal Event Inquiry form and booking process.\nMeet regularly with Garden staff to coordinate event execution.\nProvide appropriate information and materials to other departments in a timely manner.\nProvide on-site supervision of all public and private events.\nCoordinate printing and signage needs for all public and private events.\nCode invoices and process check requests; perform related administrative duties.\nEnsure all necessary insurance policies, purchases, and contracts are completed in a timely and professional manner, and that all required documentation is provided to the appropriate staff leadership.\nProvide assistance and support to Community Relations team with processing donation requests.\nSupport the Philanthropy team with luncheons and other Donor-related events.\nDevelop relationships with counterparts at other botanical gardens and museums.\nSupport relationships with external festival and public event partners.\nRequirements/Qualifications:\nBachelor's Degree preferred with 3+ years of successful event, project, or nonprofit experience in managing events, programs, and/or projects.\nDemonstrated ability to communicate effectively and work collaboratively with peers, colleagues, and volunteers.\nCommitment to excellence.\nProven history of success working in a fast-paced environment in which coordination with internal and external audiences is required.\nProficiency in Microsoft Office Suite and Visio. Ability to learn and use additional software programs, such as Monday.com and Tripleseat.\nAttention to detail with high standards for accuracy.\nHighly organized with the ability to handle multiple assignments in a collaborative, deadline­ driven environment.\nMust be resourceful, innovative, and flexible.\nExcellent verbal and written communication skills.\nAbility to follow instructions, respond to management direction; take responsibility for own actions; keep commitments; complete tasks on time.\nPre-employment background check required.\nBenefits:\nMedical\nVision\nDental\nLife Insurance\nRetirement Plan with matching\nLong-Short Term Disability\nPTO\nPaid Holidays\nGarden Perks\nNaples Botanical Garden is an Equal Opportunity Employer. The Garden has a long-standing policy of employment and advancement based solely upon qualifications to perform the essential elements of a position without regard to age, creed, gender, national origin or ancestry, race, color, religion, veteran status, pregnancy, marital status, HIV status, genetic information, sex, sexual orientation, handicap or mental or physical disability.\nSalary Description\n$22.79 hourly","description_format":"text","description_chars":5334,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":["Flexible schedule","Life insurance","Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Horticulture","Theme Parks & Attractions"],"lifecycle":[{"event":"open","at":"2026-10-04T15:09:01Z"}],"visa":[],"liveness":{"score":54,"band":"ok","label":"Likely open","p_open":1,"p_active":0.718,"p_room":0.75,"age_days":17,"expected_fill_days":23,"reasons":["conf:2","win:late"],"computed_at":"2026-10-22T06:10:10Z"},"pay":null,"html_url":"https://alion.io/job/naples-botanical-garden-event-coordinator","json_url":"https://alion.io/job/naples-botanical-garden-event-coordinator.json","meta":{"generated_at":"2026-10-23T00:16:54Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":411,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2068058},"rest":"https://alion.io/mcp/rest/get_company?id=2068058"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fnaples-botanical-garden-event-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fnaples-botanical-garden-event-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fnaples-botanical-garden-event-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/naples-botanical-garden-event-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fnaples-botanical-garden-event-coordinator"}]}