{"id":4346268,"url":"https://alion.io/job/nasdaq-executive-assistant","title":"Executive Assistant","company":{"id":2948,"name":"Nasdaq","domain":"nasdaq.com","url":"https://alion.io/company/nasdaq","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":89,"open_postings":30,"ghost_share":0,"stale_share":0.433,"repost_share":0.033,"time_to_fill_p50_days":43,"computed_at":"2026-11-15T07:52:55Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Singapore"],"countries":["SG"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-11-15T22:02:56Z","employer_posted_date":"2026-11-15","last_verified_at":"2026-11-15T22:02:56Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"As an Executive Assistant reporting to the Vice Chairman for International Listings, you'll play a critical role in enabling two senior leaders to operate at their best - bringing organization, discretion, and sound judgment to a fast-paced, global business environment.\nYou'll thrive in this position if you're proactive, highly organized, and skilled at navigating complexity with professionalism and calm. A global mindset and a genuine commitment to getting things right are essential here.\nKey Responsibilities\nProvide proactive administrative support to two senior executives, including complex calendar management, meeting prioritization, travel coordination, and expense processing.\nManage dynamic schedules across multiple time zones, anticipate conflicts, resolve competing priorities, and ensure executives are well-prepared for every commitment.\nCoordinate internal and external meetings end-to-end - including agenda planning, logistics, materials preparation, and follow-up - communicating effectively with senior stakeholders and business partners.\nHandle confidential information with the highest level of discretion, professionalism, and judgment, maintaining trust across all levels of the organization.\nPartner with executive assistants and business support colleagues to ensure seamless coverage, continuity, and a well-run office environment.\nRequired Qualifications\nBachelor's degree or equivalent experience.\nAt least 2 years of experience providing administrative or executive support to senior leaders, ideally within a global or matrixed organization.\nOutstanding organizational skills with the ability to manage multiple priorities with urgency, accuracy, and sound judgment.\nStrong written and verbal communication skills, with confidence interacting across all levels of an organization.\nHigh degree of discretion, emotional intelligence, and professionalism, with the ability to operate independently and build trust.\nPreferred Qualifications\nProficiency with Microsoft Outlook and the Microsoft Office suite, including complex diary management and polished document preparation.\nComfort working across time zones with colleagues in multiple geographies.\nConversational Mandarin is an advantage.\nThis position is based in Singapore and offers a hybrid work arrangement, with an expectation of at least four days per week in the office, subject to change.\nBenefits & Rewards\nWe offer a competitive, well-rounded rewards package designed to support the financial, physical, and emotional well-being of our employees and their families (where applicable).\nWe utilize a structured job architecture and career framework to ensure growth opportunities are transparent, fair, and accessible to all employees.\nFor more information, visit Nasdaq Benefits & Rewards Career Page.\nCome as You Are\nNasdaq is an equal opportunity employer. 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