{"id":1085872,"url":"https://alion.io/job/nasuni-executive-administrator","title":"Executive Administrator","company":{"id":3836,"name":"Nasuni","domain":"nasuni.com","url":"https://alion.io/company/nasuni","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":77,"open_postings":16,"ghost_share":0,"stale_share":0.938,"repost_share":0,"time_to_fill_p50_days":30,"computed_at":"2026-10-14T06:34:16Z"}},"role":"Sales","role_family":"Sales","seniority":"senior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Boston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":85000,"max_usd":180000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":3797},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-17T16:48:36Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-15T04:06:05Z","board_verified":true,"closed_at":null,"days_open":27,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":27},"description":"Location: Boston Seaport - Hybrid, three days onsite\nReports to: Senior Vice President, Customer Success\nAlso supports: Senior Vice President, Business and Corporate Development\nRole overview\nNasuni is seeking an Executive Administrator to partner with two senior vice presidents leading Customer Success and Business and Corporate Development. You will create the structure, preparation, and follow-through that allow both leaders to focus on customers, strategic partnerships, transactions, and company growth.\nThis role operates across two distinct executive rhythms. Customer Success includes a structured operating cadence of customer priorities, leadership meetings, QBRs, and team commitments. Business and Corporate Development can be more deal-driven and unpredictable, including strategic technology partnerships, M&A activity, board preparation, executive meetings with external parties, and highly confidential materials.\nSuccess requires someone who can move comfortably between both environments-anticipating needs, protecting executive time, exercising discretion, and remaining calm when priorities change quickly. This is not a purely reactive scheduling role; it requires judgment, prioritization, polished communication, confidentiality, and independent ownership.\nLevel and scope\nYou will independently manage the operating rhythm for two senior executives working across multiple time zones. You will resolve routine scheduling and logistics tradeoffs, recommend priority changes, coordinate sensitive executive activity, and recognize when an issue requires executive judgment.\nThe role is execution-led, with meaningful influence over how leadership time, information, meetings, relationships, and commitments are organized.\nResponsibilities\nOwn complex calendars for two senior executives, resolving conflicts based on business priority, stakeholder impact, time zones, confidentiality, and preparation requirements.\nCoordinate domestic and international travel, including detailed itineraries, contingencies, external meetings, and last-minute changes.\nPrepare agendas, briefings, presentations, meeting materials, and executive communications so leaders enter meetings with accurate context and clear priorities.\nSupport leadership meetings, QBRs, offsites, customer and partner engagements, board-related preparation, and other high-visibility executive activities.\nProvide administrative coordination for Business and Corporate Development activity, including strategic partnerships and transaction-related workflows, while maintaining appropriate confidentiality and discretion.\nCoordinate executive interactions with senior external stakeholders, including strategic technology partners, investors, advisors, customers, and other business partners.\nCapture decisions, maintain action tracking, and drive follow-through across multiple concurrent priorities.\nManage expenses, purchase orders, budget tracking, and vendor coordination.\nServe as a trusted liaison across Customer Success, Sales, Alliances, Product, Finance, Legal, People, and workplace teams.\nPartner closely with other Executive Administrators to coordinate leadership schedules, company priorities, and high-visibility events.\nUse approved AI and automation tools for preparation, drafting, research, action tracking, and workflow improvement while validating outputs and protecting confidential information.\nExpected outcomes and impact\nExecutive calendars consistently reflect the highest-value customer, partner, transaction, and company priorities. Meetings and travel are accurate, well prepared, and resilient to change. Sensitive information is handled with sound judgment. Leadership events and external engagements run smoothly, commitments are completed, and stakeholders receive responsive, trusted support across locations and time zones.\nQualifications\nMust-have\nFive or more years of administrative or executive support experience, including at least three years directly supporting VP-level or senior leaders.\nIndependent ownership of complex calendaring, executive travel, meeting preparation, expenses, and confidential information.\nDemonstrated ability to manage competing priorities and rapidly changing executive needs without losing accuracy or follow-through.\nExperience interacting professionally with senior internal and external stakeholders.\nStrong writing and presentation-formatting skills and proficiency with Microsoft Outlook, PowerPoint, Word, Excel, Teams, or comparable tools.\nSound judgment, discretion, close attention to detail, and the ability to act effectively without complete information.\nPractical experience using AI or workflow automation to improve work while applying appropriate validation, privacy, confidentiality, and human review.\nAbility to work from Boston Seaport three days per week and periodically coordinate across Eastern and Pacific time zones.\nPreferred\nExperience supporting multiple senior executives or an executive leadership team member.\nExperience supporting Business Development, Corporate Development, Customer Success, partnerships, or other external-facing executive functions.\nExposure to M&A, board preparation, strategic transactions, investor activity, or high-stakes partnership processes.\nExperience in a high-growth SaaS, cloud, cybersecurity, enterprise technology, or private-equity-backed company.\nExperience supporting executive relationships with hyperscalers, strategic technology partners, investors, advisors, or comparable external organizations.\nExperience with QBRs, offsites, customer meetings, partner events, Concur, Teampay, Brex, or comparable platforms.\nIdeal\nSuccessfully supported two executives whose operating rhythms and priorities differed significantly.\nBuilt repeatable executive-support workflows that improved preparation, responsiveness, confidentiality, or follow-through.\nSupported confidential corporate-development, transaction, board, investor, or strategic-partnership activity.\nDemonstrated calm, highly accurate execution during unexpected changes, sensitive situations, or competing executive demands.\nExperience guidelines\nA typical candidate brings five to eight years of relevant experience, including three or more years supporting senior executives. Comparable scope, autonomy, judgment, confidentiality, and demonstrated results matter more than an exact year count.\nAbout Nasuni\nNasuni is the unstructured data foundation for enterprise teams and the AI that supports them. We manage, protect, and activate the world’s unstructured data so organizations can work smarter, spend wisely, and create safely without limits.\nAs a Vista-backed SaaS data infrastructure company, Nasuni is transforming how enterprises manage file data with a next-generation, AI-ready platform-turning massive file stores into secure, actionable, AI-ready data for intelligent automation, analytics, and global collaboration.\nWhy work at Nasuni? \nAs part of our commitment to your well-being, we are pleased to offer comprehensive benefits packages to employees across the US. Benefits packages generally include: \nBest in class employee onboarding and training \n\"Take What You Need” paid time off policy \nComprehensive health, dental and vision plans \nCompany-paid life and disability insurance \n401(k) and Roth IRA retirement plan \nGenerous employee referral bonuses \nFlexible remote work policy \n10 Paid Holidays \nWide array of wellbeing offerings \nPre-tax savings accounts with company contributions \nGreat team culture and social activities \nCollaborative workspaces \nFree on-site fitness centers and stocked kitchens in select office locations \nProfessional development resources \nCompensation Transparency: \nIn accordance with U.S. pay transparency laws, Nasuni is committed to providing visibility into compensation for all U.S.-based roles. Click HERE to view our compensation ranges by job grade. Actual compensation will be based on a variety of factors, including a candidate’s experience, skills, education, and work location.\nTo all recruitment agencies: Nasuni does not accept agency resumes. Please do not forward resumes to our job boards, Nasuni employees or any other company location. Nasuni is not responsible for any fees related to unsolicited resumes.\nNasuni is an equal opportunity employer. The equal employment opportunity policy at Nasuni protects employees and job applicants from discrimination on the bases of race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs.\nThis privacy notice relates to information collected (whether online or offline) by Nasuni Corporation and our corporate affiliates (collectively, “Nasuni”) from or about you in your capacity as a Nasuni employee, independent contractor/service provider or as an applicant for an employment or contractor relationship with Nasuni.","description_format":"text","description_chars":9220,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity","Professional development","Retirement plans"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Cloud Storage & File Sharing","Backup & Disaster Recovery"],"lifecycle":[{"event":"open","at":"2026-09-21T08:58:01Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 1","filings_12m":1,"filings_prev_12m":10,"green_card_filings_12m":0,"median_offered_wage_usd":177500,"route":null,"cap_exempt":false,"checked_at":"2026-10-03T21:08:04+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":39,"band":"fade","label":"Fading","p_open":1,"p_active":0.514,"p_room":0.75,"age_days":26,"expected_fill_days":30,"reasons":["conf:1","stale_co","velocity","win:late"],"computed_at":"2026-10-14T06:34:16Z"},"pay":null,"html_url":"https://alion.io/job/nasuni-executive-administrator","json_url":"https://alion.io/job/nasuni-executive-administrator.json","meta":{"generated_at":"2026-10-15T04:06:33Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5890,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3836},"rest":"https://alion.io/mcp/rest/get_company?id=3836"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fnasuni-executive-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fnasuni-executive-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fnasuni-executive-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/nasuni-executive-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fnasuni-executive-administrator"}]}