{"id":3765822,"url":"https://alion.io/job/national-ability-center-executive-assistant","title":"Executive Assistant","company":{"id":2779297,"name":"National Ability Center","domain":"nationalabilitycenter.org","url":"https://alion.io/company/nationalabilitycenter","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":70000,"max":75000,"currency":"USD","period":"year","gross":null,"usd_annual":75000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"Canva","optional":true}],"status":"live","first_seen_at":"2026-10-14T21:48:32Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-11T23:08:18Z","board_verified":true,"closed_at":null,"days_open":28,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":28},"description":"Description\nPosition Type: Full-Time, Exempt (Salary)\nSupervisor: Chief Executive Officer\nLocation: Park City, Utah (on-site)\nJoin Our Team:\nAt the National Ability Center, we believe that everyone belongs outdoors, and our work changes lives every day through adaptive sport, recreation, and education. Behind every program, partnership, and Board decision is a team that makes it all run smoothly, and we are looking for an Executive Assistant who wants to be at the center of it. In this role, you will work side by side with our CEO and Board of Directors, help shape how a mission-driven organization operates, and play a visible part in how we grow our impact. If you are a highly organized, proactive professional who takes pride in making others successful, we would love to meet you.\nJob Summary:\nThe Executive Assistant is a trusted partner to the Chief Executive Officer, Executive Team, and Board of Directors, providing high-level administrative, governance, and operational support that keeps the organization's leaders focused on advancing the NAC mission. This position manages complex calendars, coordinates Board and committee activities, prepares polished materials for senior audiences, and handles confidential information with discretion and sound judgment. Approximately 80% of time is spent supporting the CEO and Board of Directors, and 20% is spent supporting the Executive Team and staff, including office management responsibilities.\nEssential Duties:\nProvide high-level administrative support to the CEO in calendar management, meeting preparation, travel planning and expense reports, coordinating new initiatives, maintaining and updating files, and general correspondence.\nProvide administrative support to the Executive Team and all staff with meeting coordination, meeting logistics, maintaining the organizational calendar, vendor and supply coordination, records management \nServe as the primary contact for Board Members and the CEO; maintain the Board of Directors annual calendar, process information requests, plan and coordinate board and committee meetings, assist in meeting material preparation and distribution, and update board documents as needed.\nFacilitate Board meetings and Board events (planning, logistics, presentations, minutes).\nCreate and edit presentations and materials with thoroughness and quality suitable for senior level audiences, including executive leadership team and the board of directors.\nCreate and distribute internal board and committee meeting minutes and follow-up on due-outs from each meeting.\nProvide support for general office reception, including greeting visitors, answering phones and leading facility tours as needed.\nServe as Office Manager to support the staff; duties in include managing inbound/outbound mail and ordering business cards, name tags, name plates, and office supplies as needed.\nSupport Finance & Accounting Department with logging check to create a separation of duties.\nAll other duties as assigned.\nRequirements\nMinimum Qualifications:\nAssociate’s degree in business administration or equivalent professional experience.\nThree or more years of progressive administrative experience, including direct support of a senior executive, executive team, or board.\nAdvanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams), including managing complex, high-volume calendars.\nValid Driver’s License and ability to meet UDOT physical requirements.\nAbility to pass a pre-employment background check.\nMust be legally authorized to work in the United States. We do not sponsor employment visas or other immigration processes to attain or maintain employment eligibility.\nPreferred Qualifications:\nSalesforce Experience\nBachelor's degree in business administration, communications, nonprofit management, or a related field.\nFive or more years of experience supporting a CEO, C-suite, or Board of Directors, ideally in a nonprofit setting.\nExperience with Board governance practices, including preparing Board packets, agendas, and minutes.\nExperience with Board portal or secure document-sharing platforms.\nExperience creating presentations and polished materials using PowerPoint, Canva, or similar design tools.\nExperience with expense reporting, credit card reconciliation, and basic budget tracking.\nFamiliarity with a donor or constituent database (for example, Salesforce or a similar CRM).\nExperience with event and meeting logistics, including travel planning.\nProfessional certification such as Certified Administrative Professional (CAP), or comparable training.\nKnowledge, Skills, and Abilities:\nKnowledge of, or personal connection to, adaptive recreation, disability inclusion, or the outdoor community.\nExcellent written and verbal communication skills, including drafting, proofreading and editing on behalf of senior leaders.\nStrong interpersonal and relationship-building skills, with a service-oriented approach to Board members, donors, partners, staff, and visitors.\nStrong organizational and time management skills, with the ability to manage competing priorities, meet deadlines, and follow through on details with minimal supervision.\nAbility to create clear, polished presentations and materials for senior audiences.\nAbility to exercise sound judgment, discretion, and confidentiality when handling sensitive information.\nAbility to anticipate needs, take initiative, and solve problems before they escalate.\nAbility to engage and build rapport with diverse internal and external stakeholders.\nAbility to work productively, collaboratively, independently, and within a team.\nFlexible with a strong work ethic to adapt calmly to shifting priorities in a fast-paced environment.\nStrong problem-solving skills with attention to detail and a commitment to operational excellence.\nCommitment to fostering a positive, inclusive, and mission-driven culture aligned with NAC values.\nBenefits:\nHealth Insurance with Health Savings Account \nEmployer Contribution to HSA \nDental Insurance \nVision Insurance \nLong-term Disability \nLife Insurance \nVoluntary Accident and Hospital Plans\nPaid Time Off (PTO) annually \n11 Paid Holidays + 2 Paid Personal Days Annually (including a paid day off on your birthday)\n403(b) Plan with Employer Match \nParental Leave \nPet Insurance\nPro Deals with gear companies \nSalary Description\n$70,000 - 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