{"id":1651465,"url":"https://alion.io/job/nationsbenefits-office-coordinator-","title":"Office Coordinator.","company":{"id":690260,"name":"NationsBenefits","domain":"nationsbenefits.com","url":"https://alion.io/company/nationsbenefits","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":{"grade":"A","score":87,"open_postings":3,"ghost_share":0,"stale_share":0.333,"repost_share":0,"time_to_fill_p50_days":64,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":69000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4005},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-01T12:56:49Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-21T21:08:09Z","board_verified":true,"closed_at":null,"days_open":20,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":20},"description":"NationsBenefits is recognized as one of the fastest-growing companies in America and a Healthcare Fintech provider of supplemental benefits, flex cards, and member engagement solutions. We partner with managed care organizations to provide innovative healthcare solutions that drive growth, improve outcomes, reduce costs, and bring value to their members.\nThrough our comprehensive suite of innovative supplemental benefits, fintech payment platforms, and member engagement solutions, we help health plans deliver high-quality benefits to their members that address the social determinants of health and improve member health outcomes and satisfaction.\nOur compliance-focused infrastructure, proprietary technology systems, and premier service delivery model allow our health plan partners to deliver high-quality, value-based care to millions of members.\nWe offer a fulfilling work environment that attracts top talent and encourages all associates to contribute to delivering premier service to internal and external customers alike. Our goal is to transform the healthcare industry for the better! We provide career advancement opportunities from within the organization across multiple locations in the US, South America, and India.\nOffice & People Coordinator\nLocation: New York City, NY\nDivision: Vision\nDepartment: Human Resources\nEmployment Type: Full-time\nWork Arrangement: Primarily in-office, Monday-Friday, with the possibility of 1 remote day per week based on business needs and performance.\nAbout the Role\nWe are looking for a highly organized, proactive, and people-oriented Office & People Coordinator to help keep our New York office running smoothly while creating a welcoming, engaging, and positive workplace experience for a team of approximately 30 employees.\nThis is a hands-on role for someone who enjoys taking ownership, solving day-to-day problems, supporting employees, coordinating vendors and facilities, and helping create an office environment where people feel supported and connected.\nThe ideal candidate is reliable, resourceful, detail-oriented, service-minded, and comfortable balancing office operations with employee-facing and light HR responsibilities.\nWhat You’ll Do\nOffice & Facilities Management\nServe as the primary point of contact for day-to-day office operations and facilities needs.\nEnsure the office is organized, functional, well-stocked, and welcoming.\nManage office supplies, kitchen/pantry inventory, furniture, equipment, and general office needs.\nCoordinate building access, badges, keys, maintenance requests, repairs, deliveries, and service appointments.\nPartner with landlords, property management, building staff, cleaning services, and other vendors.\nManage vendor relationships, office documentation, invoices, and recurring services.\nCoordinate mail, packages, couriers, and incoming deliveries.\nSupport office safety, security, furniture installations, office moves, and other facilities projects.\nEmployee Experience & Culture\nHelp create a welcoming, collaborative, and positive office environment.\nServe as an approachable resource for employees with day-to-day office questions.\nCoordinate monthly company lunches, including vendors, ordering, dietary needs, setup, and cleanup.\nSupport office events, celebrations, team activities, birthdays, and employee engagement initiatives.\nPrepare workspaces, badges, supplies, and other onboarding needs for new employees.\nIdentify ways to continuously improve the employee and workplace experience.\nHR & People Operations Support\nProvide administrative support to the HR/People team.\nAssist with onboarding and offboarding processes.\nCoordinate new-hire paperwork, access, equipment, and onboarding logistics.\nMaintain employee records and documentation as appropriate.\nSupport benefits administration, HR communications, and routine People Operations processes.\nHandle confidential employee and company information with discretion.\nAssist with HR projects and initiatives as needed.\nAdministrative Support\nProvide general administrative support to the office and leadership team.\nWelcome visitors and provide a professional guest experience.\nCoordinate meetings, visitors, deliveries, and occasional office scheduling.\nMaintain organized records, files, vendor information, and office documentation.\nSupport special projects and other administrative needs as required.\nWhat We’re Looking For\nApproximately 1-4 years of experience in office administration, workplace experience, facilities, hospitality, HR coordination, or a related field.\nStrong organizational skills and attention to detail.\nProactive mindset with a strong sense of ownership and follow-through.\nWarm, professional, approachable, and service-oriented personality.\nStrong written and verbal communication skills.\nAbility to work effectively with employees, vendors, building management, and external partners.\nAbility to manage multiple priorities in a fast-paced environment.\nResourceful and solutions-oriented approach.\nAbility to handle confidential information with discretion.\nProficiency with Microsoft Office.\nComfortable learning new systems and tools.\nComfortable working primarily in-office and supporting day-to-day employee needs.\nWhat Success Looks Like\nSuccess in this role means the office runs smoothly, employees have what they need, facilities issues are resolved quickly, vendors are well managed, new hires have a welcoming onboarding experience, and office events and activities are coordinated seamlessly.\nYou’ll be someone employees can rely on and someone who helps make the workplace organized, connected, and enjoyable.","description_format":"text","description_chars":5629,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Cards & Card Issuing","Health 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