{"id":4055375,"url":"https://alion.io/job/ncar-maintenance-administrator-i","title":"Maintenance Administrator I","company":{"id":43167,"name":"NCAR","domain":"ucar.edu","url":"https://alion.io/company/ncar","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Management","role_family":"Management","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Boulder, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":63620,"max":79530,"currency":"USD","period":"year","gross":null,"usd_annual":79530},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-10T00:00:00Z","employer_posted_date":"2026-11-10","last_verified_at":"2026-11-11T04:30:23Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Position Type:\nRegularVisa Sponsored Job:\nNoRelocation Assistance Eligible:\nNoHiring Range:\n63,620.00 USD - 79,530.00 USD*Final salary and rates are based on education, experience, and skills relevant to the role.\nApplication Closes at 11:59 pm Mountain Time on:\n2026-11-29About The Role\nUCAR is excited to announce the job opening for the Maintenance Administrator I.This position is responsible for supporting the Maintenance Operations Manager in implementing department standards. Monitors workflow and financial performance. Serves as primary administrative backup for the Maintenance Operations Manager. Monitors and validates compliance with UCAR policies, procedures, and timelines, also external contractual requirements and obligations. Actively participates in short- and long-term budget development, forecasting, and analysis. Monitors expenses and cost controls. In cooperation with Manager and Trade Supervisors, coordinates daily operational and administrative activities, including coordinating resource allocation and procurement. Collaborates with the department manager in developing and implementing departmental training programs and tracking progress toward departmental objectives. Serves as backup for all procurement activities. Serves as department lead for most Computerized Maintenance Management Software (CMMS) activities including work request triage, assignment, and follow up; development and input of preventative maintenance schedules, and equipment registration.\nJob Description\nResponsibilities\nProcurement Administration\nCoordinates departmental purchasing activities and provides administrative support for procurement, including preparing and submitting purchase requisitions (PRs), tracking purchase orders, processing invoices, reconciling purchasing card (P-card) transactions, and assisting with expense reports.\nAssists maintenance staff with understanding and following UCAR purchasing policies and procedures, referring complex procurement questions to appropriate personnel.\nProvides administrative assistance with project proposal evaluations, including organizing documentation, tracking submissions, and coordinating communications as needed.\nMay initiate and collaborate with internal stakeholders on Request for Information (RFI), Request for Quote (RFQ), and/or Request for Proposals (RFP)\nWork Order Management\nEffectively utilizes the department's Computerized Maintenance Management System, includingReceiving, categorizing, assigning, and following up on work requests\nDeveloping and inputting preventative maintenance schedules for all areas of Maintenance responsibilities\n\nIdentifies and inputs equipment information into CMMS\nExtract and analyze data for the development of quarterly key performance indicators and annual operating reports and presentations\nWorks closely with Facilities Management Business Applications on work order management system maintenance and updates \nBudget Development, Forecasting, and Monitoring\nSupport the annual budget planning for Fiscal Year activities by providing input and advice with reference data on procurement administration.\nOperational Activities\nAdministers daily operational and administrative activities of the Maintenance Operations department in coordination with the department manager.\nAssists the department manager in developing, reviewing, and updating the annual operating plan, long-range operating plan, and service level agreements.\nAssists in developing, reviewing, and maintaining department policies, procedures, and standard operating procedures.\nServes as first responder to non-medical incidents and may serve as incident commander for emergency situations within the FM division; provides incident reports to the Rapid Response, Crisis Management, and UCAR Executive Teams as warranted.\nMaintains availability as an escalation contact; carries a UCAR-provided cell phone.\nAnalyzes and reports on workplace hazards and infrastructure-impairing events.\nPersonnel Administration\nResponsible for understanding and appropriately implementing HR policies at the organizational unit level.\nForecasts staffing requirements, ensuring training and development. Develops and coordinates action-oriented activities to address training and development needs. Works with management to monitor and evaluate performance.\nInitiates personnel actions and may serve as point person for the unit's hiring. Interprets HR policies and procedures and can provide guidance and/or training to Maintenance employees\nParticipates in the development of employee training programs and professional development\nDepartment Liaison\nMay represent the department in making effective recommendations on division, entity, or institution-wide committees.\nServes as a participating member of the Safety and Security Committee, attending standing meetings and providing input.\nProgram Management\nAdvises management on matters within areas of responsibility and supports implementation of business and operational initiatives.\nAssists in developing and maintaining Maintenance Operations standard operating procedures\nServes as department point of contact and administrative backup when the Maintenance Operations Manager is unavailable.\nProvides guidance to junior Maintenance administrative personnel\nResponsible for coordinating and monitoring temporary labor support as needed\nRequired Qualifications\nEducation & Experience:\nBachelor's degree in a relevant academic discipline plus two years of relevant experience, or an equivalent combination of education and experience.\nFamiliarity with Facilities Management Programs\nKnowledge, Skills, and Abilities:\nMust be experienced in MS Word Applications, Google Business Management applications, familiar with work order management applications, incident reporting applications, parts inventory management applications, key management applications, preventative maintenance scheduling applications, and other software systems applicable to Facilities Management.\nExperience with budget development and analysis, cost control, and project accounting for multiple accounts.\nAbility to confidently and effectively apply organizational, entity, division, and department procedures across a variety of operational circumstances\nAbility to analyze situations quickly and make sound decisions in high-pressure situations.\nEffective oral and written communication and interpersonal skills.\nAdvanced knowledge of English composition; grammar, spelling, punctuation, and usage.\nComputer literacy in a networked environment, including proficiency in the use of spreadsheet, word processing, database, and accounting reporting system software.\nKnowledge of a broad range of administrative functions, e.g., budget, space and facilities planning, proposals and grants, staffing.\nDemonstrated ability to maintain confidentiality and use discretion when handling sensitive information.\nKnowledge of basic human resources administration.\nBasic familiarity with Carpentry, Paint, Electrical, Mechanical, Grounds maintenance functions, and contractor contract management\nPreferred Qualifications\nEducation & Experience:\nProject Management Training, certifications\n2 or more years’ experience in Contract Management\n2 or more years’ experience in Financial Management\nKnowledge, Skills, & Abilities:\nKnowledge of Archibus workplace management system\nExperience with custodial program management\n Specialized knowledge of government and institution contract requirements, policies and procedures.\nExperience using artificial intelligence (AI) tools to improve administrative efficiency, streamline workflows, and support data analysis and reporting.\nApplication Requirements\nQuestionnaire, Resume/CVSubmit all required application materials by 11:59 p.m. Mountain Time on the deadline. Only candidates with complete applications (including questionnaires, when required) will be considered.\nWe recognize that no candidate will meet 100% of the listed qualifications. If you believe your background has prepared you for success in this role, we encourage you to apply.\nCandidates selected for hire will complete background checks and/or federal screenings.\nBenefits Overview\nUCAR offers a comprehensive benefits package: health insurance, dental, retirement plan, leave plans, tuition assistance, and employee assistance programs:\nMedical, Dental, Vision, and Short & Long Term Disability Insurance\nGenerous retirement plan - UCAR contributes of 10% of eligible pay\nTime Off PlansMinimum 20 days of annual PTO\n10 paid holidays\n12 weeks of paid parental leave\nFAMLI Leave \n\nTuition Assistance Program\nPublic Service Loan Forgiveness (PSLF) eligible employer\nAdditional Information\nUCAR is an Equal Opportunity Employer and welcomes all applicants. We do not discriminate based on race, age, sex, gender identity, disability, veteran status, or any other legally protected characteristic. You don’t need to include age-related information, such as birth or graduation dates, in your initial application.\nApplicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act, the Colorado Anti-Discrimination Act, or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on an employee. Please inform your Recruiter if you need assistance completing this application or to otherwise participate in the application process.\nVisa Sponsorship: UCAR can sponsor H-1B status only for candidates already in the U.S. who hold H-1B status or another status that allows a change to H-1B within the country. We cannot sponsor new H-1B visas that require consular processing abroad.\nCompliance and Location: All roles must comply with U.S. export control regulations and work location requirements. Hybrid staff work on-site 3 days per week or equivalent, based on their flexible work arrangement. UCAR requires ALL positions to be performed within the U.S., excluding U.S. Territories.\nArtificial Intelligence (AI) Use: AI tools are permitted, but we strongly encourage candidates to submit primarily original work.","description_format":"text","description_chars":10179,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Flexible schedule","Health insurance","Parental leave","Professional development","Relocation assistance","Retirement plans"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":true,"industries":["Environmental Science","Research Institutes"],"lifecycle":[{"event":"open","at":"2026-11-11T04:30:23Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":16,"reasons":["conf:0","win:early","comp:junior"],"computed_at":"2026-11-11T05:30:15Z"},"pay":{"stated_usd_annual":79530,"is_top_pay":false},"html_url":"https://alion.io/job/ncar-maintenance-administrator-i","json_url":"https://alion.io/job/ncar-maintenance-administrator-i.json","meta":{"generated_at":"2026-11-11T05:30:15Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7207,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":43167},"rest":"https://alion.io/mcp/rest/get_company?id=43167"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fncar-maintenance-administrator-i"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fncar-maintenance-administrator-i"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fncar-maintenance-administrator-i"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ncar-maintenance-administrator-i\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fncar-maintenance-administrator-i"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4055375}},{"tool":"search_jobs","arguments":{"company":"ucar.edu","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4055375},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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