Administrative Assistant
First seen by Alion on Oct 17, 2026.
About the role
The Administrative Assistant provides essential support to ensure smooth daily operations of the office. This role involves managing calendars, coordinating travel, handling customer inquiries, and preparing accurate documents.
Key responsibilities
Maintain executives’ calendars, schedule meetings, and arrange conference logistics.
Coordinate domestic and international travel, including itineraries, accommodations, and expense reporting.
Perform high-volume data entry and maintain accurate records in company systems.
Prepare, edit, and distribute correspondence, reports, and presentations using Microsoft Office.
Serve as first point of contact for customers, delivering prompt and courteous service.
Assist with onboarding paperwork and maintain organized filing systems.
Support team projects by tracking deadlines and communicating status updates.
Required qualifications
0-1 year of administrative or customer-service experience.
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
Strong written and verbal communication skills.
Excellent attention to detail and accuracy in data entry.
Ability to manage multiple calendars and prioritize competing demands.
Professional demeanor and strong customer-service orientation.
Nice to have
Experience with travel booking platforms or corporate travel policies.
Familiarity with document management or CRM systems.
Basic knowledge of project-management tools (e.g., Asana, Trello).
Fluency in a second language.