{"id":1397715,"url":"https://alion.io/job/neara-executive-assistant","title":"Executive Assistant","company":{"id":392,"name":"Neara","domain":"neara.com","url":"https://alion.io/company/neara","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"B","score":83,"open_postings":3,"ghost_share":0,"stale_share":0.667,"repost_share":0,"time_to_fill_p50_days":45,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":42000,"max_usd":66000,"period":"year","method":"role_country_seniority_unknown","sample_n":335},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Digital Twin","optional":false},{"name":"Machine Learning","optional":false},{"name":"Xero","optional":false}],"status":"live","first_seen_at":"2026-09-28T12:14:14Z","employer_posted_date":"2026-09-28","last_verified_at":"2026-10-12T19:40:55Z","board_verified":true,"closed_at":null,"days_open":14,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":14},"description":"Imagine having the power to stress-test an entire power grid against a hurricane or thunderstorm before the clouds even gather. That is the reality we are creating at Neara.\nWe use advanced machine learning to create engineering-grade, physics enabled digital twins of electricity grids across four continents, this helps asset owners understand their biggest challenges and bring the most viable solutions to life across millions of kilometres of infrastructure.\nBy simulating extreme weather and structural stress at a network-wide scale, we empower the world’s largest utilities to pinpoint risks, optimise investments and build a more resilient global energy future.\nOur team is a collection of brilliant minds who are fanatical about making a tangible difference in the real world, utilising AI and machine learning to accelerate everything from data classification to complex scenario analysis. We have built a special culture where innovation thrives because everyone owns the mission and we need smart, creative people to help us scale this impact to every corner of the globe.\nExecutive Assistant\nAs Neara scales globally, we're investing in the operational backbone that keeps a fast-moving, high-growth team running smoothly. To that end, we are hiring an Executive Assistant for our London office: a hybrid role covering day-to-day administration, finance and customer invoicing support, team travel and activities, local HR requirements, onboarding, and hands-on support for commercial and marketing document work.\nThis is a broad, hands-on role for someone who thrives on variety and detail, and who can move seamlessly between supporting an executive's calendar and inbox, keeping the finance and invoicing wheels turning, and pulling together a tender submission or marketing document. You will be the connective tissue that keeps the London/Europe team organised, compliant, and moving fast.\nWhat You'll Do:\nAct as a trusted right hand to regional leadership and team, anticipating needs and proactively solving problems before they become issues.\n\nManage day-to-day administrative operations for the London/Europe team, including calendars, correspondence, and general executive support.\n\nSupport financial administration - expense processing, invoice tracking, and liaising with finance at HQ.\n\nOwn the customer invoicing process for the region: raising invoices, tracking payment status, chasing outstanding payments, and resolving billing queries.\n\nOrganise team travel, offsites, and team activities, ensuring cost-effective and smooth logistics.\n\nManage local HR requirements for the London/Europe team, including contracts, benefits administration, compliance with UK/EU employment regulations, and acting as first point of contact for HR queries.\n\nCoordinate basic onboarding for new hires: equipment, access, welcome logistics, and initial paperwork.\n\nSupport the commercial team with tender or proposal submissions, and support marketing with collateral, event registrations, and vendor/supplier registrations.\n\nWho You Are:\nExperience in an Executive Assistant, Chief of Staff, Office Manager, or similar operations role, ideally in a fast-growing scale-up.\n\nComfortable working across finance, HR, and admin tasks, with strong attention to detail.\n\nExperience with invoicing/billing processes and basic bookkeeping (Xero preferred).\n\nFamiliarity with UK/EU employment and HR requirements, or a willingness to quickly get up to speed.\n\nStrong written communication skills - comfortable producing polished documents, proposals, and submissions.\n\nHighly organised, proactive, and able to juggle competing priorities\n\nDiscreet and trustworthy when handling sensitive information.\n\nComfortable in a fast-paced, ambiguous and international environment where processes are still being built.\n\nWhat We Offer:\nA collaborative, non-bureaucratic environment where innovation thrives and great ideas win regardless of title.\n\nDirect exposure to regional leadership, finance, HR, and commercial teams, putting you at the heart of our European operations.\n\nThe freedom to shape your role, build processes from the ground up, and directly enable our team to expand globally.\n\nThe opportunity to power a fast-growing tech scale-up that is actively helping solve world-scale climate resilience and grid challenges.\n\nOffice Address: Unit 9B, Long Street, E2 8GS, London\n#LI-NT1 #LI-DNP","description_format":"text","description_chars":4396,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Simulation & Digital Twin Software","Power Grid"],"lifecycle":[{"event":"open","at":"2026-09-28T14:09:47Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"evidence":"Licensed UK visa sponsor (Skilled Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Skilled Worker","cap_exempt":false,"checked_at":"2026-10-10T06:21:00+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.899,"p_room":1,"age_days":13,"expected_fill_days":45,"reasons":["conf:3","velocity","win:early"],"computed_at":"2026-10-12T06:55:09Z"},"pay":null,"html_url":"https://alion.io/job/neara-executive-assistant","json_url":"https://alion.io/job/neara-executive-assistant.json","meta":{"generated_at":"2026-10-12T22:51:18Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":37408,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":392},"rest":"https://alion.io/mcp/rest/get_company?id=392"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fneara-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fneara-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fneara-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/neara-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fneara-executive-assistant"}]}