{"id":3800456,"url":"https://alion.io/job/nebius-team-assistant","title":"Team Assistant","company":{"id":6364,"name":"Nebius","domain":"nebius.com","url":"https://alion.io/company/nebius","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":83,"open_postings":109,"ghost_share":0,"stale_share":0.697,"repost_share":0,"time_to_fill_p50_days":54,"computed_at":"2026-11-07T05:47:08Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Amsterdam, Netherlands"],"countries":["NL"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-05T09:09:04Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-07T09:09:44Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"About Nebius:\nNebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure.\nBuilt by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI.\nListed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D.\nWe are looking for an organized, proactive and discreet Team Assistant to provide hands-on administrative and logistical support to our Investor Relations team.\nYour focus will be scheduling, meeting arrangements, travel, purchasing and everyday team administration. You will work closely with the IR Operations Lead, who coordinates day-to-day priorities and leads operational planning and delivery, while supporting the Head of IR and the wider team.\nThis role suits someone who enjoys helping others stay organized, takes pride in getting details right and has an affinity for technology.\nMain responsibilities\nScheduling and meeting arrangements\nSchedule internal and external meetings across time zones.\nKeep calendars and invitations accurate, coordinate availability and resolve routine scheduling conflicts.\nLiaise with executive assistants, colleagues and external contacts to confirm arrangements.\nArrange meeting rooms, video calls, visitor access and catering.\nTravel and event support\nBook business travel, accommodation and transport in line with company policies and agreed budgets.\nPrepare itineraries and manage booking changes.\nProvide logistical support for roadshows, investor conferences and team events, following agreed plans.\nAssemble and circulate approved meeting materials and briefing packs.\nPurchasing, invoices and expenses\nSubmit and track purchasing requests through Zip.\nCollect supplier documentation and coordinate administrative steps with Procurement and Finance.\nTrack invoice processing and follow up on payment queries.\nPrepare and submit expense claims with the required supporting records.\nEveryday team administration\nKeep shared folders, contact lists and meeting records organized and up to date.\nFollow up on assigned administrative actions and flag missing information or scheduling issues to the IR Operations Lead.\nUse the team’s digital tools to complete administrative tasks accurately and efficiently.\nHandle confidential and market-sensitive information with discretion.\nRequired skills and experience\nExperience in a team assistant, administrative assistant, executive assistant or similar support role.\nStrong organizational skills, attention to detail and reliable follow-through.\nExperience coordinating calendars, meetings and international travel.\nClear, professional written and spoken English.\nProficiency in Microsoft Outlook, Word, PowerPoint, Excel and Teams.\nAn affinity for technology and confidence learning new systems, including AI tools for appropriate administrative tasks.\nA helpful, proactive approach and confidence communicating with colleagues and external contacts.\nAbility to handle routine tasks independently, work within agreed priorities and recognize when an issue needs escalation.\nSound judgment and discretion when handling sensitive information.\nExperience with purchasing systems such as Zip or CRM tools would be an advantage. Previous Investor Relations experience is helpful but not essential.\n\nWhat success looks like\nMeetings and travel are arranged accurately, with changes communicated promptly.\nEvent logistics are completed in line with agreed plans.\nPurchasing requests, invoices and expenses are submitted correctly and followed through.\nCalendars, shared files and administrative records are reliable and up to date.\nEnquiries reach the right colleague, and outstanding administrative actions are followed up.\nThe team receives dependable support, with practical needs anticipated and issues flagged early \nBenefits & Perks:\nCompetitive compensation\nCareer growth and learning opportunities\nFlexibility and ownership\nCollaborative and innovative culture\nOpportunity to work on impactful AI projects\nInternational environment and talented teams\nWhat's it like to work at Nebius:\nFast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real ownership - Opportunity to shape the future of AI \nEqual Opportunity Statement:\nNebius is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace and to providing equal employment opportunities in all aspects of employment. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law.\nApplicants must be authorized to work in the country in which they apply and will be required to provide proof of employment eligibility as a condition of hire. \nIf you need accommodations during the application process, please let us know.","description_format":"text","description_chars":5412,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Data Centers & Colocation","Cloud Platforms (IaaS & PaaS)","AI Compute & Inference"],"lifecycle":[{"event":"open","at":"2026-11-05T11:15:18Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":1,"expected_fill_days":54,"reasons":["conf:0","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-11-07T05:47:08Z"},"pay":null,"html_url":"https://alion.io/job/nebius-team-assistant","json_url":"https://alion.io/job/nebius-team-assistant.json","meta":{"generated_at":"2026-11-07T09:10:27Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":6730,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-08T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":6364},"rest":"https://alion.io/mcp/rest/get_company?id=6364"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fnebius-team-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fnebius-team-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fnebius-team-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/nebius-team-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fnebius-team-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3800456}},{"tool":"search_jobs","arguments":{"company":"nebius.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3800456},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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