{"id":2636232,"url":"https://alion.io/job/neogenesis-technical-solutions-office-operations-coordinator","title":"Office Operations Coordinator","company":{"id":4435318,"name":"NeoGenesis Technical Solutions","domain":"neogenesis.global","url":"https://alion.io/company/neogenesis-technical-solutions","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":{"grade":"B","score":75,"open_postings":7,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-20T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-07-26T11:05:35Z","employer_posted_date":"2026-07-27","last_verified_at":"2026-10-20T09:12:49Z","board_verified":true,"closed_at":null,"days_open":85,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":85},"description":"Neogenesis\n\nAmman , Jordan\n\nOffice Operations Coordinator\nFull - Time\n0-1 years of experience\nJob Overview\nThe Office Operations Coordinator is responsible for ensuring the smooth and efficient operation of daily office activities by providing administrative support, coordinating office services, and maintaining a professional and organized workplace environment. The role involves handling administrative tasks, supporting employees, managing office supplies, and coordinating with internal and external stakeholders.\n\nRequirements\nBachelor’s degree in Business Administration, Management, or a related field is preferred.\n\n0-1 years of experience in office administration or a similar role.\n\nProficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).\n\nExcellent organizational and time-management skills.\n\nProfessional attitude and ability to maintain confidentiality.\n\nRequirements\nOffice Operations & Administration\nDaily Operations & Facilities: Oversee day-to-day office functionality, facilities, repairs, and policy compliance to ensure a well-organized environment.\n\nDocumentation & Database Management: Maintain updated administrative databases, file core documentation, and prepare reports or presentations.\n\nEvents & Logistics: Assist in organizing company events, internal activities, and travel arrangements as assigned by management.\n\nEmployee Support\nAdmin & HR Assistance: Provide administrative support to employees, departments, and HR activities as needed.\n\nOnboarding Coordination: Prepare workstations, process access requests, and organize required documentation for new hires.\n\nEmployee Request Management: Handle and coordinate internal staff requests regarding office facilities, services, and daily needs.\n\nOffice Supplies & Procurement\nInventory & Purchasing: Monitor supply levels, anticipate material needs, and coordinate purchasing requests to ensure uninterrupted availability.\n\nVendor Management: Maintain strong relationships with key vendors and service providers, managing follow-ups and service delivery.\n\nExpense Processing: Process invoices, maintain expense documentation, and track procurement records.\n\nReception & Communication\nFront Desk & Client Relations: Greet visitors professionally, direct incoming calls, and manage correspondence to project a positive company image.\n\nCalendar & Meeting Setup: Coordinate meeting schedules, reserve rooms, and prepare necessary arrangements for internal and external sessions.\n\nMail & Deliveries: Handle incoming and outgoing mail, packages, and operational logistics efficiently.\n\nWhat We Offer\n\nGrowth and learning opportunities\nSupportive and collaborative environment\nExposure to diverse clients and industries","description_format":"text","description_chars":2724,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":["Company events"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Data & Analytics","Education","Information Technology"],"lifecycle":[{"event":"open","at":"2026-10-15T17:26:52Z"}],"visa":[],"liveness":{"score":9,"band":"cold","label":"Long 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