Accounts Payable Supervisor - Hospitality or Food and Beverage Industry

NeoWork is looking for an Accounts Payable Supervisor!

Are you an experienced Accounts Payable professional who has independently managed the full AP function? We are looking for someone who can take ownership of the entire Accounts Payable process, from invoice processing and GL coding to payment execution, accruals, and reconciliations, with minimal supervision.

In this role, you will make payment prioritization decisions based on cash flow, manage vendor and client communications, maintain accurate financial records in QuickBooks Online, and collaborate with U.S.-based clients and internal teams to ensure timely and accurate financial operations.

What You'll Be Doing

• Manage the full AP cycle from invoice receipt and GL coding to payment execution and reconciliation
• Handle accruals accurately and on schedule
• Make independent payment timing decisions based on cash flow position
• Serve as the primary point of contact for vendor and client communication, including disputes, follow-ups, and status updates via email and phone
• Maintain accurate and organized records in QuickBooks Online
• Identify and flag discrepancies before they escalate
• Collaborate with internal teams and US-based clients, providing clear and timely updates throughout

Requirements

• Hands-on experience coding bills to GL accounts and managing accruals within Food & Beverage or Hospitality environments
• Proven track record of independently owning the Accounts Payable function, not just supporting AP processes
• Experience making payment prioritization decisions during tight cash flow periods, ideally in fast-paced restaurant, hospitality, or multi-location Food &Beverage operations
• Demonstrated ability to handle billing disputes and manage vendor or client communication without escalation in a hospitality or service-driven setting
• Proficient in QuickBooks Online, preferably used in Food & Beverage or Hospitality accounting workflows
• Strong written and verbal communication skills with the ability to represent the company professionally in client-facing and vendor-facing interactions
• Comfortable working US business hours and communicating across multiple time zones
• Highly organized with the ability to manage competing priorities and meet deadlines independently without micromanagement

This Role Is Not for You If

• Your AP experience is mostly clerical or transactional
• You have not directly owned the AP function
• You have limited QuickBooks Online experience and are not confident adapting quickly
• You rely on others to handle vendor disputes or client-facing communication
• You have no prior experience working with US-based clients or teams
• Direct experience working with or supporting US-based clients, including communication across time zones
• Experience in the food and beverage or restaurant industry, with a solid understanding of its financial operations and vendor dynamics

Benefits

• HMO
• Holiday extra pay
• Work hours generally align with standard U.S. business hours, with some flexibility depending on client needs
• 100% home-based position
• Mental health days to support team well-being
• Annual review and appraisal process
• Opportunities for professional growth and advancement within the company