{"id":2244255,"url":"https://alion.io/job/nestle-administrative-assistant","title":"Administrative Assistant","company":{"id":447067,"name":"Nestlé","domain":"nestle.com","url":"https://alion.io/company/nestle-7","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Career sitemap","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":75000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":113},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-07T00:00:00Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-12T00:00:59Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Position Snapshot\nBusiness area: Nestlé Professionaland IT & Digital\nJob Title: Administrative Assistant\nLocation: North York, ON locatedat 25 Sheppard Ave W, North York, ON M2N 6S8;\nHybrid\nA little bit about us\nWhile Nestlé is known for KitKat®, Gerber®, Nescafe®, and Maggi®, our recipe for success comes down to one thing: our people.\nWe strive to lead a people-focused culture that empowers employees to bring their authentic selves to work each day. There are 3,400+ members of Nestlé Canada celebrated for taking action using agility, courage, and trust to find solutions that benefit the business or greater good. We’re a team of changemakers, who are curious and challenge the status quo, that take risks that will help drive us forward.\nOur focus is not only on nourishing our customers, but also about enriching you. We know that empowerment leads to strong employee engagement, a great work culture, and motivated employees.\n\nWhat to Expect:\nAs anAdministrative Assistant, you will provide comprehensive support to the BEO of Nestle Professional and Vice President, IT & Digital and their leadership teams. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will possessstrong communicationskills and a proactive approach to problem-solving while maintaininga high levelof professionalism.\nA day in the life:\n\nProvide executive level administrative assistancetothe BEO Nestle Professional Canada and VP, IT & Digital and senior leaders on the teams.\n\nExceptional calendar management for BEO and VP byproviding rapid response to meeting requests(internal and external),highlighting urgent issuesand understand how to prioritize conflicting events.\n\nSupport the teamsin coordination and planning of meetings and internal/external events, which includes developing and editing presentations,product ordering,and other meetingdetails.\n\nManagemeeting calendars for leadership teams by booking the functional weekly/monthly/yearly meetings and building agendas. Where possible, anticipateroom booking requirements prior and use strong network connections to accommodate room requests.\n\nLead and execute the full event management lifecycle for the team’s annual conference, including budget oversight, venue selectionand booking, catering, logistics, ordering, technical equipment, and end-to-end travel coordination for all attendees.\n\nSustain established communications vehiclesin the functions and plan and execute special eventsand communicationsto support team building.\n\nBuild strong contact network within Nestlé to ensure superior response to team requirements including collaborating with other Admin Assistants/Coordinators(including global and local)\n\nBudget management including handling Purchase Orders, contract management, process/workflow management, supplier billings,cross-billing to other businessesand office supplies.\n\nCompletion of expense reports and travel bookings.\n\nMaintain the current filing and data sharing systems (example, SharePoint) and look for ways to improve and automate current processes.\n\nSupport onboarding and set up for new team members (hardware, meetings, orientation schedule).\n\nAssistancewith other projects as required.\n\nQualification and Role Requirements\n\nProven experience, preferably 5 plus years as an Administrative Assistant in a fast-paced corporate environment.\n\nUniversity Degree or completion of a College Diploma.\n\nOutstanding organizational skills.\n\nHigh level of professionalism and integrity, with the ability to handle sensitive and confidential information.\n\nAbility to work well under deadlines and multi-task effectively including prioritizing workload, balance requests from team and daily tasks, find solutions, and identify issues and opportunities.\n\nStrong project management skills and the ability to follow through to completion.\n\nExcellent verbal and written communication skills. Strong interpersonal skills required to work with cross functional teams and to communicate internally with employees at all levels and within all functions.\n\nAbility to work independently and collaboratively in a team-oriented environment.\n\nExcellent computer skills, specifically Microsoft Office Suite (including Word, PowerPoint and Excel) SharePoint, Teams and Outlook. SAP would be a distinct advantage.\n\nPositive can-do attitude with strong initiative.\n\nSound judgement and critical thinking skills.\n\nAn interest in learning and understanding the business issues to enhance personal effectiveness.\n\nBenefits\n\nComprehensive total rewards benefits package including Health and Dental benefits that start on day one of employment\n\nCompany matched pension plan\n\nThree weeks of Vacation and four personal days (Personal Paid Holidays)\n\nExcellent training and development programs as well as opportunities to grow within the company\n\nAccess to Educational Assistance & Tuition Reimbursement\n\nBonus eligibility\n\nGender affirmation benefits to ensure access to necessary care, resources, and coverage for gender-affirming procedures\n\nFertility Services and Surrogacy Medical Coverage to support the pursuit of a path to parenthood regardless of medical conditions, gender or sexual orientation\n\nAdoption benefits to remove some of the financial barriers associated with adoption\n\nUp to 50% off - Nespresso Coffee Machine, Capsules and accessories\n\nAccess to the Discount Company store with Nestlé, Nespresso, and Purina products (Located across various Nestle offices/sites)\n\nCompensation Range: CAD $65,000 to CAD $75,000 + bonus eligibility\nAt Nestlé Canada, we are committed to transparency and fairness in our compensation and job posting practices. This position offers a competitive salary within the range specified above, aligned with our commitment to equitable pay practices.\nWhat you need to know\nWe will be considering applicants as they apply, so please don’tdelay in submittingyour application.\nNestlé Canada is an equal-opportunity employer. The principles of diversity, equity, inclusion, and accessibility are vital to how we operate. We strive to foster a respectful and supportive environment where individuals feel valued and empowered to contribute and succeed.\nIf you are invited to participate in the recruitment process and require accommodation, please inform Human Resources. Nestlé will work with you to ensure full participation.\nPosition Snapshot\nBusiness area: Nestlé Professionaland IT & Digital\nJob Title: Administrative Assistant\nLocation: North York, ON locatedat 25 Sheppard Ave W, North York, ON M2N 6S8;\nHybrid\nA little bit about us\nWhile Nestlé is known for KitKat®, Gerber®, Nescafe®, and Maggi®, our recipe for success comes down to one thing: our people.\nWe strive to lead a people-focused culture that empowers employees to bring their authentic selves to work each day. There are 3,400+ members of Nestlé Canada celebrated for taking action using agility, courage, and trust to find solutions that benefit the business or greater good. We’re a team of changemakers, who are curious and challenge the status quo, that take risks that will help drive us forward.\nOur focus is not only on nourishing our customers, but also about enriching you. We know that empowerment leads to strong employee engagement, a great work culture, and motivated employees.\n\nWhat to Expect:\nAs anAdministrative Assistant, you will provide comprehensive support to the BEO of Nestle Professional and Vice President, IT & Digital and their leadership teams. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will possessstrong communicationskills and a proactive approach to problem-solving while maintaininga high levelof professionalism.\nA day in the life:\n\nProvide executive level administrative assistancetothe BEO Nestle Professional Canada and VP, IT & Digital and senior leaders on the teams.\n\nExceptional calendar management for BEO and VP byproviding rapid response to meeting requests(internal and external),highlighting urgent issuesand understand how to prioritize conflicting events.\n\nSupport the teamsin coordination and planning of meetings and internal/external events, which includes developing and editing presentations,product ordering,and other meetingdetails.\n\nManagemeeting calendars for leadership teams by booking the functional weekly/monthly/yearly meetings and building agendas. Where possible, anticipateroom booking requirements prior and use strong network connections to accommodate room requests.\n\nLead and execute the full event management lifecycle for the team’s annual conference, including budget oversight, venue selectionand booking, catering, logistics, ordering, technical equipment, and end-to-end travel coordination for all attendees.\n\nSustain established communications vehiclesin the functions and plan and execute special eventsand communicationsto support team building.\n\nBuild strong contact network within Nestlé to ensure superior response to team requirements including collaborating with other Admin Assistants/Coordinators(including global and local)\n\nBudget management including handling Purchase Orders, contract management, process/workflow management, supplier billings,cross-billing to other businessesand office supplies.\n\nCompletion of expense reports and travel bookings.\n\nMaintain the current filing and data sharing systems (example, SharePoint) and look for ways to improve and automate current processes.\n\nSupport onboarding and set up for new team members (hardware, meetings, orientation schedule).\n\nAssistancewith other projects as required.\n\nQualification and Role Requirements\n\nProven experience, preferably 5 plus years as an Administrative Assistant in a fast-paced corporate environment.\n\nUniversity Degree or completion of a College Diploma.\n\nOutstanding organizational skills.\n\nHigh level of professionalism and integrity, with the ability to handle sensitive and confidential information.\n\nAbility to work well under deadlines and multi-task effectively including prioritizing workload, balance requests from team and daily tasks, find solutions, and identify issues and opportunities.\n\nStrong project management skills and the ability to follow through to completion.\n\nExcellent verbal and written communication skills. Strong interpersonal skills required to work with cross functional teams and to communicate internally with employees at all levels and within all functions.\n\nAbility to work independently and collaboratively in a team-oriented environment.\n\nExcellent computer skills, specifically Microsoft Office Suite (including Word, PowerPoint and Excel) SharePoint, Teams and Outlook. SAP would be a distinct advantage.\n\nPositive can-do attitude with strong initiative.\n\nSound judgement and critical thinking skills.\n\nAn interest in learning and understanding the business issues to enhance personal effectiveness.\n\nBenefits\n\nComprehensive total rewards benefits package including Health and Dental benefits that start on day one of employment\n\nCompany matched pension plan\n\nThree weeks of Vacation and four personal days (Personal Paid Holidays)\n\nExcellent training and development programs as well as opportunities to grow within the company\n\nAccess to Educational Assistance & Tuition Reimbursement\n\nBonus eligibility\n\nGender affirmation benefits to ensure access to necessary care, resources, and coverage for gender-affirming procedures\n\nFertility Services and Surrogacy Medical Coverage to support the pursuit of a path to parenthood regardless of medical conditions, gender or sexual orientation\n\nAdoption benefits to remove some of the financial barriers associated with adoption\n\nUp to 50% off - Nespresso Coffee Machine, Capsules and accessories\n\nAccess to the Discount Company store with Nestlé, Nespresso, and Purina products (Located across various Nestle offices/sites)\n\nComp...","description_format":"text","description_chars":12877,"description_truncated":true,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-11T01:14:09Z"}],"visa":[],"liveness":{"score":85,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.852,"p_room":1,"age_days":5,"expected_fill_days":29,"reasons":["conf:3","win:early","comp:brand"],"computed_at":"2026-10-12T03:30:11Z"},"pay":null,"html_url":"https://alion.io/job/nestle-administrative-assistant","json_url":"https://alion.io/job/nestle-administrative-assistant.json","meta":{"generated_at":"2026-10-12T03:30:11Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5492,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":447067},"rest":"https://alion.io/mcp/rest/get_company?id=447067"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fnestle-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fnestle-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fnestle-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/nestle-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fnestle-administrative-assistant"}]}