{"id":2742876,"url":"https://alion.io/job/nestle-payroll-coordinator-hybrid","title":"Payroll Coordinator (hybrid)","company":{"id":447067,"name":"Nestlé","domain":"nestle.com","url":"https://alion.io/company/nestle-7","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Career sitemap","truth_index":{"grade":"A","score":100,"open_postings":12,"ghost_share":0,"stale_share":0.083,"repost_share":0,"time_to_fill_p50_days":15,"computed_at":"2026-10-20T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Solon, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":46243,"max":null,"currency":"USD","period":"year","gross":null,"usd_annual":46243},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"ServiceNow","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-14T00:00:00Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-21T01:44:01Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"Foods you love. Brands you trust. And a career that empowers you to grow.\nAt Nestlé USA, we’re all working towards the same goal - to delight and deliver for our consumers. With a rich portfolio of beloved brands, including DiGiorno, Toll House, and Coffee mate, in 97% of U.S. households, we have a unique opportunity - and responsibility - to be there for every moment in our consumers’ lives.\nJoining Nestlé means becoming part of an inclusive workplace that inspires innovation, encourages strategic thinking and creativity, and celebrates your achievements. No matter where you work within the organization, you are empowered to challenge the status quo, embrace risk-taking, and pioneer new ideas. Our supportive and collaborative environment encourages bold ambitions and continuous learning so that everyone can grow and thrive.\nThis position is not eligible for Visa Sponsorship.\nPOSITION SUMMARY\nThe Payroll Coordinator supports the efficient delivery of payroll, timekeeping, tax, garnishment, HR operations, and compliance processes. By coordinating key administrative activities, managing records and communications, and supporting departmental operations, this role helps ensure accuracy, compliance, and operational continuity, enabling leaders and teams to focus on strategic business priorities.\nWork Location: Hybrid role based in Solon, OH, with required onsite attendance every Tuesday, Wednesday, and Thursday, plus additional onsite days as needed to support business needs.\nRESPONSIBILITIES\nAdministrative & Team Support\nProvide administrative support across Payroll, Timekeeping, Garnishments, Tax, HR Operations, and Compliance\nCoordinate calendars, meetings, training sessions, department events, and conference room logistics\nPrepare agendas, presentations, meeting materials, and follow-up communications\nMaintain distribution lists, shared calendars, contact information, and department records\nSupport departmental communications and respond to routine inquiries\nDocument & Information Management\nScan, organize, file, retrieve, and distribute department documents and records\nCollect and consolidate documentation for audits, compliance activities, reporting requirements, and other submissions\nMaintain electronic filing systems and document repositories\nEnter and maintain data in Excel, SharePoint, SAP, ServiceNow, SuccessFactors, and departmental tracking tools\nPrepare reports, trackers, and administrative records\nOperational Coordination\nMonitor shared mailboxes and route inquiries to appropriate teams\nMaintain project trackers, action logs, department calendars, and recurring schedules\nCoordinate training, knowledge-transfer activities, and team initiatives\nSupport process documentation and continuous improvement efforts\nBudget & Department Services\nManage incoming and outgoing mail, shipping, courier requests, and document deliveries\nCoordinate printing, copying, scanning, and document production needs\nOrder and maintain office supplies, recognition items, flowers, and approved department purchases\nAdminister departmental purchasing card activities in compliance with company policies\nTrack departmental expenses and support purchasing card reconciliation and reporting\nTeam Engagement & Onboarding\nCoordinate onboarding logistics, workspace reservations, and first-day activities for new team members\nProcure onboarding materials not provided through standard processes\nSupport employee engagement, recognition programs, team events, celebrations, and appreciation activities\nREQUIREMENTS\nHigh school diploma or equivalent\n3+ years of administrative, office support, coordinator, customer service, or related experience\nProficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams\nExperience managing calendars, coordinating meetings, and supporting departmental operations\nExperience maintaining records, trackers, reports, and operational documentation\nAbility to manage multiple priorities and meet deadlines\nStrong attention to detail and ability to handle confidential information with discretion\nExperience supporting Payroll, HR, Compliance, Finance, Shared Services, or Operations functions\nProficiency with business systems such as SAP, SharePoint, ServiceNow, SuccessFactors, or similar platforms\nExperience managing budgets, purchasing cards, expense reconciliation, onboarding, meetings, events, and employee engagement activities\nSKILLS\nStrong organizational skills with the ability to manage multiple priorities and meet deadlines\nEffective verbal and written communication\nCustomer-focused with strong relationship-building capabilities\nProven ability to prioritize and adapt in a fast-paced environment\nStrong problem-solving and administrative coordination experience\nSelf-motivated team player who collaborates effectively across functions\nSalary: $46,243.80 to $63,076.00 per year\nBonus Eligibility: Yes\nThe pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to knowledge, skills and abilities as well as geographic location. It is not typical for an individual to be hired at top of range.\nNestlé offers performance-based incentives and a competitive total rewards package, which includes a 401k with company match, healthcare coverage and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the position. Learn more at https://www.nestlejobs.com/nestle-in-the-us-benefits\nIt is our business imperative to remain a very inclusive workplace.\nTo our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.\nThe Nestlé Companies are equal employment opportunity employers. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status or any other characteristic protected by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at  or please dial 711 and provide this number to the operator: 1-800-321-6467.\nThis position is not eligible for Visa Sponsorship.\nReview our applicant privacy notice before applying at https://www.nestlejobs.com/privacy.\nJob Requisition: 423065\nFoods you love. Brands you trust. And a career that empowers you to grow.\nAt Nestlé USA, we’re all working towards the same goal - to delight and deliver for our consumers. With a rich portfolio of beloved brands, including DiGiorno, Toll House, and Coffee mate, in 97% of U.S. households, we have a unique opportunity - and responsibility - to be there for every moment in our consumers’ lives.\nJoining Nestlé means becoming part of an inclusive workplace that inspires innovation, encourages strategic thinking and creativity, and celebrates your achievements. No matter where you work within the organization, you are empowered to challenge the status quo, embrace risk-taking, and pioneer new ideas. Our supportive and collaborative environment encourages bold ambitions and continuous learning so that everyone can grow and thrive.\nThis position is not eligible for Visa Sponsorship.\nPOSITION SUMMARY\nThe Payroll Coordinator supports the efficient delivery of payroll, timekeeping, tax, garnishment, HR operations, and compliance processes. By coordinating key administrative activities, managing records and communications, and supporting departmental operations, this role helps ensure accuracy, compliance, and operational continuity, enabling leaders and teams to focus on strategic business priorities.\nWork Location: Hybrid role based in Solon, OH, with required onsite attendance every Tuesday, Wednesday, and Thursday, plus additional onsite days as needed to support business needs.\nRESPONSIBILITIES\nAdministrative & Team Support\nProvide administrative support across Payroll, Timekeeping, Garnishments, Tax, HR Operations, and Compliance\nCoordinate calendars, meetings, training sessions, department events, and conference room logistics\nPrepare agendas, presentations, meeting materials, and follow-up communications\nMaintain distribution lists, shared calendars, contact information, and department records\nSupport departmental communications and respond to routine inquiries\nDocument & Information Management\nScan, organize, file, retrieve, and distribute department documents and records\nCollect and consolidate documentation for audits, compliance activities, reporting requirements, and other submissions\nMaintain electronic filing systems and document repositories\nEnter and maintain data in Excel, SharePoint, SAP, ServiceNow, SuccessFactors, and departmental tracking tools\nPrepare reports, trackers, and administrative records\nOperational Coordination\nMonitor shared mailboxes and route inquiries to appropriate teams\nMaintain project trackers, action logs, department calendars, and recurring schedules\nCoordinate training, knowledge-transfer activities, and team initiatives\nSupport process documentation and continuous improvement efforts\nBudget & Department Services\nManage incoming and outgoing mail, shipping, courier requests, and document deliveries\nCoordinate printing, copying, scanning, and document production needs\nOrder and maintain office supplies, recognition items, flowers, and approved department purchases\nAdminister departmental purchasing card activities in compliance with company policies\nTrack departmental expenses and support purchasing card reconciliation and reporting\nTeam Engagement & Onboarding\nCoordinate onboarding logistics, workspace reservations, and first-day activities for new team members\nProcure onboarding materials not provided through standard processes\nSupport employee engagement, recognition programs, team events, celebrations, and appreciation activities\nREQUIREMENTS\nHigh school diploma or equivalent\n3+ years of administrative, office support, coordinator, customer service, or related experience\nProficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams\nExperience managing calendars, coordinating meetings, and supporting departmental operations\nExperience maintaining records, trackers, reports, and operational documentation\nAbility to manage multiple priorities and meet deadlines\nStrong attention to detail and ability to handle confidential information with discretion\nExperience supporting Payroll, HR, Compliance, Finance, Shared Services, or Operations functions\nProficiency with business systems such as SAP, SharePoint, ServiceNow, SuccessFactors, or similar platforms\nExperience managing budgets, purchasing cards, expense reconciliation, onboarding, meetings, events, and employee engagement activities\nSKILLS\nStrong organizational skills with the ability to manage multiple priorities and meet deadlines\nEffective verbal and written communication\nCustomer-focused with strong relationship-building capabilities\nProven ability to prioritize and adapt in a fast-paced environment\nStrong problem-solving and administrative coordination experience\nSelf-motivated team player who collaborates effectively across functions\nSalary: $46,243.80 to $63,076.00 per year\nBonus Eligibility: Yes\nThe pay range provided is a good faith estimate for the position at the time of posting. 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