{"id":3893982,"url":"https://alion.io/job/nestle-project-coordinatorsenior-administrative-assistant","title":"Project Coordinator/Senior Administrative Assistant","company":{"id":447067,"name":"Nestlé","domain":"nestle.com","url":"https://alion.io/company/nestle-7","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Career sitemap","truth_index":{"grade":"A","score":100,"open_postings":69,"ghost_share":0.014,"stale_share":0.087,"repost_share":0.029,"time_to_fill_p50_days":20,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":65000,"max":null,"currency":"USD","period":"year","gross":null,"usd_annual":65000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-06T22:31:33Z","employer_posted_date":"2026-11-06","last_verified_at":"2026-11-11T23:44:21Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"At Nestlé Health Science, we believe that nutrition, science, and wellness must merge, not collide. Here, we embrace the intrinsic connections of these three pillars, harnessing their collective strength to empower healthier lives. Our broad product portfolio includes renowned brands like Garden of Life®, Nature's Bounty®, Vital Proteins®, Orgain®, Nuun®, BOOST®, Carnation Breakfast Essentials®, Peptamen®, Compleat Organic Blends®, and more. We also have extensive pharmaceutical expertise, offering innovative medicines that aim to prevent, manage, and treat gastrointestinal and metabolic-related diseases.\nAt Nestlé Health Science, we bring our best for better lives. Our people are challenged to bring fresh, diverse views and make bold moves to empower healthier lives through nutrition. We know brilliant ideas can come from anyone, anywhere. Here we embrace the entrepreneurial spirit and collaborate with teams that champion focused and forward thinking. We are committed to fostering professional growth and celebrating the achievements of our people along the way. We offer dynamic career paths, robust development, opportunities to learn from talented colleagues around the globe, and benefits that support physical, financial, and emotional wellbeing.\nJoin us to innovate for impact and reimagine the future of health and nutrition for patients and consumers.\nPosition Summary:\nAs a Senior Administrative Assistant, you will provide advanced administrative support to multiple Directors and the Senior Director of Manufacturing. No two days look the same - you’ll coordinate projects, lead distribution of information, and schedule and coordinate large workshops, meetings, and travel arrangements, all in a given week. You’ll also support special projects, create presentation materials, prepare reports and spreadsheets, and provide administrative support to various committees.\nKey Responsibilities:\nServe as a hands-on partner to site leaders, providing proactive support that keeps the leadership team organized, informed, and moving forward\nCoordinate and support site projects from planning through completion, including tracking milestones, following up on action items, and keeping stakeholders informed\nWalk the factory floor regularly to stay connected to operations, build relationships with site teams, and gather information needed to support leaders and projects\nDemonstrate the aptitude and initiative to take on expanded responsibilities and grow the role as business needs evolve\nApply strong analytical skills to compile data, identify trends, and prepare reports that inform leadership decisions\nDevelop, document, and maintain procedures; identify opportunities for process improvement and help put them into practice\nUse strong business acumen to understand site priorities and anticipate leadership needs\nPerform advanced and diversified assignments of a confidential nature in support of executive leaders\nSchedule meetings, maintain travel itineraries, and prepare expense reports\nServe as liaison between executives and subordinates, peers, superiors, and external contacts in person and by phone\nMaintain organizational calendars and key milestone trackers\nMaintain organizational charts, distribution lists, SharePoint, Teams sites, and communication channels\nPublish meeting materials, standards, announcements, and newsletters\nManage contact directories and stakeholder communications\nMaintain dashboards, scorecards, and KPI reporting packages\nCoordinate procurement requests and follow up on approvals\nMay assist in reviewing budget and related expenses and assist with other special projects\nPerform other duties as assigned\nExperience & Education Requirements:\nAssociate or bachelor’s degree preferred\nProven ability to provide support to multiple teams and manage multiple priorities in a demanding workload\nOnline Travel & Expenses experience a plus\nSkills:\nAbility to engage stakeholders and provide clear direction when projects are taking place\nAbility to manage sensitive and confidential information with discretion and professionalism\nExcellent verbal and written communication and presentation skills; ability to interact successfully in a matrix environment\nAdvanced Microsoft PowerPoint skills; capable of assembling strategic meeting decks\nAdvanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook\nCapable of relationship building and stakeholder management at all levels of the organization, including with senior executives\nStrong customer service focus; highly organized with a strong focus on quality and detail orientation; able to perform in a fast-paced environment\nAction and results oriented, with the initiative to assume and lead projects and deliver on schedule\nDemonstrates leadership and proactive collaboration with all team members and senior executives, often taking on additional tasks to support colleagues\nForward thinker and planner; able to continually anticipate needs and use sound judgment\nExtensive problem-solving ability\nSalary: $65,000.00 to $72,500.00 per year\nBonus Eligibility: Yes\nThe pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to knowledge, skills and abilities as well as geographic location. It is not typical for an individual to be hired at top of range.\nNestlé offers performance-based incentives and a competitive total rewards package, which includes a 401k with company match, healthcare coverage and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the position. Learn more at https://www.nestlejobs.com/nestle-in-the-us-benefits\nIt is our business imperative to remain a very inclusive workplace.\nTo our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.\nThe Nestlé Companies are equal employment opportunity employers. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status or any other characteristic protected by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at  or please dial 711 and provide this number to the operator: 1-800-321-6467.\nThis position is not eligible for Visa Sponsorship.\nReview our applicant privacy notice before applying at https://www.nestlejobs.com/privacy.\nJob Requisition: 424849\nAt Nestlé Health Science, we believe that nutrition, science, and wellness must merge, not collide. Here, we embrace the intrinsic connections of these three pillars, harnessing their collective strength to empower healthier lives. Our broad product portfolio includes renowned brands like Garden of Life®, Nature's Bounty®, Vital Proteins®, Orgain®, Nuun®, BOOST®, Carnation Breakfast Essentials®, Peptamen®, Compleat Organic Blends®, and more. We also have extensive pharmaceutical expertise, offering innovative medicines that aim to prevent, manage, and treat gastrointestinal and metabolic-related diseases.\nAt Nestlé Health Science, we bring our best for better lives. Our people are challenged to bring fresh, diverse views and make bold moves to empower healthier lives through nutrition. We know brilliant ideas can come from anyone, anywhere. Here we embrace the entrepreneurial spirit and collaborate with teams that champion focused and forward thinking. We are committed to fostering professional growth and celebrating the achievements of our people along the way. We offer dynamic career paths, robust development, opportunities to learn from talented colleagues around the globe, and benefits that support physical, financial, and emotional wellbeing.\nJoin us to innovate for impact and reimagine the future of health and nutrition for patients and consumers.\nPosition Summary:\nAs a Senior Administrative Assistant, you will provide advanced administrative support to multiple Directors and the Senior Director of Manufacturing. No two days look the same - you’ll coordinate projects, lead distribution of information, and schedule and coordinate large workshops, meetings, and travel arrangements, all in a given week. You’ll also support special projects, create presentation materials, prepare reports and spreadsheets, and provide administrative support to various committees.\nKey Responsibilities:\nServe as a hands-on partner to site leaders, providing proactive support that keeps the leadership team organized, informed, and moving forward\nCoordinate and support site projects from planning through completion, including tracking milestones, following up on action items, and keeping stakeholders informed\nWalk the factory floor regularly to stay connected to operations, build relationships with site teams, and gather information needed to support leaders and projects\nDemonstrate the aptitude and initiative to take on expanded responsibilities and grow the role as business needs evolve\nApply strong analytical skills to compile data, identify trends, and prepare reports that inform leadership decisions\nDevelop, document, and maintain procedures; identify opportunities for process improvement and help put them into practice\nUse strong business acumen to understand site priorities and anticipate leadership needs\nPerform advanced and diversified assignments of a confidential nature in support of executive leaders\nSchedule meetings, maintain travel itineraries, and prepare expense reports\nServe as liaison between executives and subordinates, peers, superiors, and external contacts in person and by phone\nMaintain organizational calendars and key milestone trackers\nMaintain organizational charts, distribution lists, SharePoint, Teams sites, and communication channels\nPublish meeting materials, standards, announcements, and newsletters\nManage contact directories and stakeholder communications\nMaintain dashboards, scorecards, and KPI reporting packages\nCoordinate procurement requests and follow up on approvals\nMay assist in reviewing budget and related expenses and assist with other special projects\nPerform other duties as assigned\nExperience & Education Requirements:\nAssociate or bachelor’s degree preferred\nProven ability to provide support to multiple teams and manage multiple priorities in a demanding workload\nOnline Travel & Expenses experience a plus\nSkills:\nAbility to engage stakeholders and provide clear direction when projects are taking place\nAbility to manage sensitive and confidential information with discretion and professionalism\nExcellent verbal and written communication and presentation skills; ability to interact successfully in a matrix environment\nAdvanced Microsoft PowerPoint skills; capable of assembling strategic meeting decks\nAdvanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook\nCapable of relationship building and stakeholder management at all levels of the organization, including with senior executives\nStrong customer service focus; highly organized with a strong focus on quality and detail orientation; able to perform in a fast-paced environment\nAction and results oriented, with the initiative to assume and lead projects and deliver on schedule\nDemonstrates leadership and proactive coll...","description_format":"text","description_chars":14375,"description_truncated":true,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":["401k plan"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Dairy Products","Pet Food, Supplies & Care","Confectionery","FMCG & Consumer Brand Groups"],"lifecycle":[{"event":"open","at":"2026-11-06T22:31:33Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 20 · green card filings: 4","filings_12m":20,"filings_prev_12m":18,"green_card_filings_12m":4,"median_offered_wage_usd":135000,"route":null,"cap_exempt":false,"checked_at":"2026-11-11T07:38:50+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":4,"expected_fill_days":20,"reasons":["conf:2","velocity","win:early","comp:brand"],"computed_at":"2026-11-11T05:49:22Z"},"pay":{"stated_usd_annual":65000,"is_top_pay":false},"html_url":"https://alion.io/job/nestle-project-coordinatorsenior-administrative-assistant","json_url":"https://alion.io/job/nestle-project-coordinatorsenior-administrative-assistant.json","meta":{"generated_at":"2026-11-12T03:43:48Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8133,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":447067},"rest":"https://alion.io/mcp/rest/get_company?id=447067"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fnestle-project-coordinatorsenior-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fnestle-project-coordinatorsenior-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fnestle-project-coordinatorsenior-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/nestle-project-coordinatorsenior-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fnestle-project-coordinatorsenior-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3893982}},{"tool":"search_jobs","arguments":{"company":"nestle.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3893982},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); 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