{"id":1291911,"url":"https://alion.io/job/netapp-executive-assistant-2","title":"Executive Assistant","company":{"id":58700,"name":"NetApp","domain":"netapp.com","url":"https://alion.io/company/netapp","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Eightfold","truth_index":{"grade":"B","score":75,"open_postings":28,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-09-27T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":["Usa, Japan"],"countries":["JP"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":88400,"max":132000,"currency":"USD","period":"year","gross":null,"usd_annual":132000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-09-17T22:19:13Z","employer_posted_date":"2026-09-21","last_verified_at":"2026-09-27T23:42:34Z","board_verified":true,"closed_at":null,"days_open":10,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":10},"description":"Job Summary\nNetApp is looking for an Executive Assistant to deliver high-level administrative and operational support to senior leadership within our Cloud organization. This role coordinates executive schedules, communications, meetings, travel, events, and critical organizational priorities. The Executive Assistant acts as a trusted partner to leadership and helps guarantee the efficient functioning of a fast-paced, global organization.\nResponsibilities\nManage complex executive calendars, including appointments, leadership meetings, customer engagements, and travel across multiple time zones.\nCoordinate weekly staff meetings, QBRs, All Hands meetings, leadership offsites, and team events.\nPrepare agendas, presentations, briefing materials, meeting notes, and executive communications.\nTrack leadership priorities, action items, owners, follow-ups, and deadlines.\nServe as a liaison between Cloud leadership and internal and external stakeholders, ensuring timely and effective communication.\nScreen and prioritize incoming communications and draft or edit correspondence and organizational announcements.\nOrganize and maintain SharePoint sites, Teams workspaces, files, documents, templates, and team resources.\nCoordinate domestic and international travel, including flights, accommodations, transportation, and itineraries.\nPrepare expense reports, maintain accurate records, and assist with budget tracking.\nCoordinate onboarding activities and access to resources for new Cloud team members.\nSupport leadership with research, reporting, special projects, and process-improvement initiatives.\nPartner with HR, Finance, Communications, Sales, Engineering, and other cross-functional teams to support Cloud business priorities.\nPlan and coordinate customer meetings, conferences, team-building activities, and other organizational events. Job Requirements\nExcellent organizational, time-management, written, and verbal communication skills.\nExperience managing complex calendars, global meetings, and competing priorities.\nProficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.\nAbility to handle confidential and sensitive information with discretion.\nStrong attention to detail, judgment, follow-through, and problem-solving skills.\nAbility to work independently while collaborating effectively across teams and organizational levels.\nStrong interpersonal skills and the ability to build relationships with executives, employees, customers, and partners.\nProfessional, proactive, adaptable, and resourceful in a fast-paced environment.\nExperience coordinating executive meetings, business reviews, events, and organizational communications.\nFamiliarity with action tracking, business reporting, and process automation tools is preferred.\nOccasional travel or support outside standard business hours may be required.\nEducation\nBachelor’s degree in business administration, communications, project management, or a related field preferred, or equivalent relevant experience.\nMinimum of 3+ years of experience as an Executive Assistant, ideally supporting senior leaders in a fast-paced, global organization.\nExperience supporting Cloud, technology, sales, engineering, or business operations organization is preferred.\nExperience with project coordination, event management, or business operations is a plus.\nCompensation:\nThe target salary range for this position is 88,400 - 132,000 USD. The salary offered will be determined by the candidate's location, qualifications, experience, and education and may be outside of this range. Final compensation packages are competitive and in line with industry standards, reflecting a variety of factors, and include a comprehensive benefits package. This may cover Health Insurance, Life Insurance, Retirement or Pension Plans, Paid Time Off, various Leave options, Performance-Based Incentives, employee stock purchase plan, and/or restricted stocks (RSU’s), with all offerings subject to regional variations and governed by local laws, regulations, and company policies. Benefits may vary by country and region, and further details will be provided as part of the recruitment process.","description_format":"text","description_chars":4196,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":["Health insurance","Life insurance","Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Cybersecurity","Natural Resources","Cloud Platforms (IaaS & PaaS)","Digital Storage"],"lifecycle":[{"event":"open","at":"2026-09-26T07:57:33Z"}],"liveness":{"score":51,"band":"ok","label":"Likely open","p_open":1,"p_active":0.565,"p_room":0.9,"age_days":9,"expected_fill_days":25,"reasons":["conf:7","stale_co","velocity","win:mid","comp:brand"],"computed_at":"2026-09-27T05:45:00Z"},"pay":{"stated_usd_annual":132000,"is_top_pay":true},"html_url":"https://alion.io/job/netapp-executive-assistant-2","json_url":"https://alion.io/job/netapp-executive-assistant-2.json","meta":{"generated_at":"2026-09-28T02:43:48Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":1481,"day_limit":5000,"remaining_today":3519,"minute_limit":60,"resets_at":"2026-09-29T00:00:00Z"}}}