{"id":1291880,"url":"https://alion.io/job/netapp-executive-assistant","title":"Executive Assistant","company":{"id":58700,"name":"NetApp","domain":"netapp.com","url":"https://alion.io/company/netapp","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Eightfold","truth_index":{"grade":"A","score":92,"open_postings":27,"ghost_share":0,"stale_share":0.111,"repost_share":0,"time_to_fill_p50_days":61,"computed_at":"2026-09-29T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Jose, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":113050,"max":168300,"currency":"USD","period":"year","gross":null,"usd_annual":168300},"salary_estimate":null,"experience_years_min":7,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-18T12:00:30Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-09-29T06:07:41Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"Job Summary\nWe are looking for an experienced Executive Assistant who will act as a force multiplier for a senior leader within Integrated Product and Portfolio Marketing. In addition to providing exceptional executive support, you will help drive operational excellence across the organization by coordinating leadership activities, managing key processes and priorities, tracking progress against commitments, and facilitating effective communication across stakeholders.\nThis role requires a unique blend of administrative expertise, business acumen, project coordination, and relationship management. The successful candidate is proactive, highly organized, and comfortable operating independently while partnering closely with senior leaders to keep the team aligned, informed, and focused on what matters most.\nJob Requirements\nAdministrative Operations\nAdministrative excellence is critical to enabling effective partnership with the executive. This is where your organizational strength and prioritization skills will shine.\nYou will:\nManage day-to-day calendars to optimize the executive’s time and ensure preparedness for meetings and key priorities \nCoordinate internal and external meetings, including team meetings, staff meetings, all-hands, off-sites, and one-on-ones \nOrganize business-related meetings, including catering, materials, and logistics \nArrange domestic and international travel in alignment with company travel policies, including visas, documentation, and cost considerations \nVerify and approve transactions on behalf of the executive \nEnsure timely submission of expenses and review/provide feedback on expense reports for the executive and their direct reports \nOperations, Strategy & Project Management\nThis role requires a proactive mindset and the ability to manage multiple workstreams while collaborating with diverse stakeholders.\nYou will:\nCollaborate on special projects and serve as a key point of contact to ensure departmental goals, milestones, and initiatives align with organization priorities \nTrack progress, follow up on deadlines, and provide reminders on key deliverables \nProactively manage calendar priorities \nSupport leadership meetings by taking notes and tracking action items \nAdapt to evolving business processes and understand the relevance of performance metrics \nSupport budget tracking, bill payment, and the ordering and maintenance of supplies and equipment \nCommunication & People Partnership\nAs a liaison for the executive, you will:\nAct as a gatekeeper for inquiries from customers, employees, senior leaders, and visitors, triaging requests and coordinating next steps \nMaintain a strong “pulse of the team,” staying attuned to organizational priorities and emerging issues \nSupport onboarding of new employees and training of new team members \nRequirements\n7+ years of administrative experience supporting a VP, ideally in fast-paced technology or software environments \nProven ability to execute administrative tasks with discretion, accuracy, and attention to detail \nProactive, solutions-oriented mindset \nStrong written and verbal communication skills focused on clarity and follow-through \nAbility to partner effectively with senior leaders and external stakeholders \nProficiency with Microsoft Office, Outlook calendaring, Zoom, and audio/visual conferencing tools \nIntermediate project management experience with ability to work under pressure and meet deadlines \nExperience supporting budgets and event planning \nBachelor’s degree or equivalent relevant experience \nCustomer-centric approach \nAgility and flexibility in dynamic, fast-changing environments \nWillingness to continuously learn and take on new challenges \nStrong collaboration skills with confidence to suggest process improvements \nSound judgment, ability to influence others, and comfort navigating ambiguity \nCompensation:\nThe target salary range for this position is 113,050 - 168,300 USD. The salary offered will be determined by the candidate's location, qualifications, experience, and education and may be outside of this range. Final compensation packages are competitive and in line with industry standards, reflecting a variety of factors, and include a comprehensive benefits package. This may cover Health Insurance, Life Insurance, Retirement or Pension Plans, Paid Time Off, various Leave options, Performance-Based Incentives, employee stock purchase plan, and/or restricted stocks (RSU’s), with all offerings subject to regional variations and governed by local laws, regulations, and company policies. Benefits may vary by country and region, and further details will be provided as part of the recruitment process.","description_format":"text","description_chars":4676,"description_truncated":false,"requirements":{"experience_years_min":7,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":["Health insurance","Life insurance","Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Cybersecurity","Natural Resources","Cloud Platforms (IaaS & PaaS)","Digital Storage"],"lifecycle":[{"event":"open","at":"2026-09-26T07:57:33Z"}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.896,"p_room":1,"age_days":10,"expected_fill_days":61,"reasons":["conf:4","velocity","win:early","comp:brand"],"computed_at":"2026-09-29T05:45:00Z"},"pay":{"stated_usd_annual":168300,"is_top_pay":true},"html_url":"https://alion.io/job/netapp-executive-assistant","json_url":"https://alion.io/job/netapp-executive-assistant.json","meta":{"generated_at":"2026-09-30T00:19:48Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":141,"day_limit":5000,"remaining_today":4859,"minute_limit":60,"resets_at":"2026-10-01T00:00:00Z"}}}