{"id":3478243,"url":"https://alion.io/job/netcentrics-quality-management-executive-administrative-associate","title":"Quality Management & Executive Administrative Associate","company":{"id":4422233,"name":"NetCentrics","domain":"netcentrics.com","url":"https://alion.io/company/netcentrics","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":null},"role":"Industrial Engineering","role_family":"Industrial Engineering","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Herndon, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":60000,"max_usd":108000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4343},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-29T15:53:55Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-11-11T02:20:25Z","board_verified":true,"closed_at":null,"days_open":12,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":12},"description":"Description\nNetCentrics Corporation is seeking a highly organized, detail-oriented, and proactive Quality Management & Executive Administrative Associate to support corporate quality management initiatives, executive leadership, and daily office operations.\nThis hybrid role combines Quality Management System (QMS) coordination, compliance documentation, executive administrative support, and corporate office management. The ideal candidate will possess strong organizational and communication skills, demonstrate initiative, and be comfortable managing multiple priorities in a dynamic government contracting environment.\nThe position will initially be structured as part-time, with the potential to transition into a full-time role based on organizational needs, performance, and expanded responsibilities. A flexible on-site/hybrid schedule may be available, with in-office presence required for designated administrative activities, meetings, and corporate events.\nKey Responsibilities\n1. Quality Management & Compliance Coordination\nProvide administrative and operational support for the company's Quality Management System (QMS), ensuring documentation, records, and compliance activities remain organized and current.\nAssist with the coordination, maintenance, and continuous improvement of corporate quality processes, procedures, and documentation.\nSupport Capability Maturity Model Integration (CMMI) appraisal preparation, internal readiness assessments, evidence collection, and documentation reviews.\nAssist with ISO 9001 quality management activities, including audit preparation, document control, and compliance tracking.\nMaintain quality-related documentation, policies, procedures, templates, and records within designated SharePoint repositories.\nTrack quality management action items, corrective actions, process improvement initiatives, and assigned compliance deliverables.\nCoordinate with Quality Management, Human Resources, Security, Corporate IT, and executive leadership to support compliance requirements and organizational objectives.\nAssist in preparing quality management reports, presentations, meeting materials, and supporting documentation for leadership and management reviews.\nSupport internal and external audit activities by organizing requested documentation, tracking evidence submissions, and coordinating schedules.\nHelp identify opportunities to improve administrative processes, documentation accuracy, and overall operational efficiency.\n2. Executive & Corporate Administrative Support\nProvide administrative and organizational support to executive leadership and designated corporate departments.\nCoordinate executive calendars, appointments, meetings, conference room reservations, and scheduling requirements.\nPrepare meeting agendas, presentations, correspondence, reports, and other executive-level materials.\nAttend assigned leadership, departmental, and corporate meetings to document meeting minutes, action items, and follow-up requirements.\nMaintain meeting records, presentations, and supporting documentation within designated SharePoint sites.\nAssist with the coordination and preparation of Board of Directors meetings, Management Review Board (MRB) meetings, and other corporate leadership activities.\nTrack assigned administrative projects, deadlines, and follow-up items to support timely completion.\nAssist with corporate communications, employee announcements, and internal organizational initiatives.\nHandle confidential business, employee, and executive information with professionalism and discretion.\n3. Corporate Office Administration & Facilities Coordination\nSupport daily administrative operations to maintain an organized, professional, and efficient corporate office environment.\nAnswer incoming telephone calls, greet visitors, route inquiries, and provide general administrative assistance.\nCoordinate incoming and outgoing mail, packages, deliveries, and correspondence.\nMaintain conference rooms, common areas, and shared workspaces to ensure readiness for daily operations and meetings.\nMonitor and replenish office supplies, beverages, kitchen inventory, and general office necessities.\nCoordinate routine purchasing and office supply orders within approved budgets.\nServe as a point of contact for office service providers, including building maintenance, printing, document shredding, water delivery, and other facility vendors.\nAssist with facility-related activities, including office equipment maintenance, security camera battery checks, workspace organization, and inventory management.\nSupport office relocations, furniture inventory, asset tracking, and other administrative projects as needed.\nEnsure meeting rooms, audiovisual equipment, and conference systems are prepared for executive meetings and corporate events.\nMaintain accurate and organized physical and electronic administrative records.\n4. Human Resources & Corporate Operations Support\nProvide general administrative assistance to Human Resources and Corporate Operations as needed.\nAssist with maintaining employee records, organizational documentation, and internal tracking systems.\nSupport employee onboarding and offboarding activities, including administrative coordination, documentation, and scheduling.\nAssist with tracking employee training requirements, completion records, and corporate compliance deadlines.\nCoordinate employee engagement initiatives, recognition activities, company events, and internal communications.\nAssist with the preparation and maintenance of corporate presentations, organizational reports, and administrative trackers.\nSupport timesheet reminders, routine reporting, and other assigned corporate operational activities.\nPerform additional administrative and operational duties as assigned to support organizational priorities.\nRequirements\nRequired Qualifications\nHigh school diploma or equivalent required; associate's or bachelor's degree in Business Administration, Management, Quality Management, Human Resources, or a related field preferred.\nMinimum of two years of experience in administrative support, executive assistance, office operations, quality coordination, or a related professional role preferred.\nStrong organizational, time management, and multitasking abilities, with demonstrated attention to detail.\nExcellent written and verbal communication skills.\nProficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.\nExperience with Microsoft SharePoint or comparable document management systems.\nAbility to maintain accurate records, organize documentation, and manage multiple assignments and deadlines.\nDemonstrated ability to work independently, exercise sound judgment, and take initiative.\nAbility to handle sensitive and confidential business and employee information with discretion.\nStrong interpersonal skills and a professional, customer-service-oriented approach.\nAbility to work on-site as required to support office operations, leadership meetings, and corporate activities.\nPreferred Qualifications\n Previous experience supporting executive leadership or corporate administrative operations.\nFamiliarity with CMMI, ISO 9001, Quality Management Systems (QMS), or internal audit processes.\nExperience working in a government contracting or professional services environment.\nKnowledge of document control, compliance tracking, process improvement, or audit preparation.\nExperience preparing executive presentations, meeting minutes, and management reports.\nFamiliarity with HR information systems, enterprise resource planning (ERP) platforms, or administrative tracking tools.\nInterest in professional development within quality management, corporate operations, or 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