{"id":4304048,"url":"https://alion.io/job/new-lantern-executive-assistant-office-coordinator","title":"Executive Assistant & Office Coordinator","company":{"id":680649,"name":"New Lantern","domain":"newlantern.ai","url":"https://alion.io/company/newlantern","size_band":"1-10","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Francisco, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Gmail","optional":false},{"name":"Google Workspace","optional":false}],"status":"live","first_seen_at":"2026-11-14T03:25:49Z","employer_posted_date":"2026-11-14","last_verified_at":"2026-11-14T05:42:14Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Executive Assistant & Office Coordinator\nNew Lantern, Inc. | San Francisco, CA | Full-Time | Onsite (Monday-Friday)\nAbout New Lantern\nNew Lantern, Inc. is a cloud-based software-as-a-service (SaaS) platform for radiology practices that provides medical image viewing (PACS), workflow management, AI-assisted report generation, and EHR integration.\nWe are replacing a stack of legacy tools that radiologists have tolerated for decades with a modern AI-powered software stack. New Lantern improves how radiologists work and improves patient care by making radiology workflows faster and more efficient.\nAbout the Role\nNew Lantern is seeking a highly organized, proactive, and detail-oriented Executive Assistant & Office Coordinator to manage day-to-day office operations at our San Francisco office while providing executive and administrative support to company leadership.\nThis role is ideal for someone who enjoys working in a fast-paced startup environment, takes initiative, and likes building processes from the ground up. You'll own how our office runs, support employee onboarding and team events, and partner with leadership on scheduling, travel, and operational projects as the company grows.\nThe ideal candidate is resourceful, adaptable, and comfortable managing multiple priorities while anticipating the needs of a growing organization.\nResponsibilities\nOffice Management & Operations\nOversee daily office operations to maintain an organized, efficient, and welcoming workplace.\n\nManage office supplies, equipment orders, inventory, and vendor relationships.\n\nCoordinate office maintenance, facilities requests, and operational needs.\n\nSupport employee onboarding, including workspace preparation and equipment coordination.\n\nOrganize team lunches, company events, meetings, and employee engagement activities.\n\nIdentify opportunities to improve office processes and administrative workflows.\n\nExecutive & Administrative Support\nManage executive calendars, coordinate meetings, and provide scheduling support to leadership.\n\nArrange domestic business travel, including flights, accommodations, ground transportation, and detailed itineraries.\n\nManage travel reservations, scheduling changes, and expense reporting.\n\nPrepare meeting materials and assist with administrative projects.\n\nServe as a point of contact for scheduling, communications, and administrative coordination.\n\nHandle sensitive and confidential information with professionalism and discretion.\n\nAnticipate leadership needs, manage competing priorities, and ensure timely follow-through.\n\nTeam & Cross-Functional Support\nPartner with leadership and internal teams to coordinate company initiatives and operational projects.\n\nSupport recruiting coordination, including candidate interview scheduling and onsite interview preparation.\n\nAssist with internal communications and company-wide scheduling.\n\nProvide general administrative support across departments as needed.\n\nHelp foster a positive, collaborative, and well-organized workplace culture.\n\nRequired Qualifications\n2+ years of experience in office coordination, executive assistance, operations, administrative support, or a related role.\n\nExperience managing executive calendars, coordinating meetings, arranging travel, and handling administrative logistics.\n\nStrong organizational and time-management skills with the ability to manage multiple priorities.\n\nProficiency with Google Workspace, including Gmail, Calendar, Docs, and Sheets.\n\nExcellent written and verbal communication skills.\n\nStrong attention to detail, problem-solving abilities, and follow-through.\n\nAbility to handle confidential and sensitive information with discretion.\n\nDemonstrated ability to work independently, anticipate needs, and take initiative.\n\nAdaptability and comfort working in a fast-paced, evolving startup environment.\n\nAbility to work onsite in San Francisco, Monday through Friday.\n\nPreferred Qualifications\nPrevious experience directly supporting executives or senior leadership.\n\nExperience working at an early-stage startup or rapidly growing technology company.\n\nExperience managing office operations, facilities, or vendor relationships.\n\nFamiliarity with expense management and administrative systems.\n\nExperience supporting employee onboarding, team events, or People Operations activities.\n\nWhat Success Looks Like\nDaily office operations run smoothly with minimal disruption.\n\nLeadership calendars, meetings, and travel arrangements are managed efficiently.\n\nEmployees, candidates, and visitors experience a welcoming and organized workplace.\n\nAdministrative requests are handled accurately, proactively, and on time.\n\nOffice processes and operational workflows improve as the company grows.\n\nPosition Details\nLocation: San Francisco, CA\n\nEmployment Type: Full-Time, Exempt\n\nSchedule: Monday-Friday\n\nWork Arrangement: 100% Onsite\n\nEqual Employment Opportunity\nNew Lantern is committed to providing equal employment opportunities to all applicants and employees. 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