{"id":3803510,"url":"https://alion.io/job/newcastle-university-project-coordinator-operations","title":"Project Coordinator (Operations)","company":{"id":20390,"name":"Newcastle University","domain":"ncl.ac.uk","url":"https://alion.io/company/ncl","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Newcastle, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":32722,"max":33662,"currency":"GBP","period":"year","gross":null,"usd_annual":45318},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"GDPR","optional":false}],"status":"live","first_seen_at":"2026-11-05T12:32:53Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-10T00:48:05Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Salary: £32,722 to £33,662 with progression to £35,302 per annum\nNewcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.\nClosing Date: 18 November 2026\nThe Role\nNewcastle University is seeking an outstanding Project Coordinator to coordinate the operational functions of two significant regional partnerships: the North East Uni Connect Programme (NEUCP) and Access Universities for North East England (Access UNEE). Together, these partnerships bring universities, colleges, schools and strategic stakeholders together to improve educational outcomes, reduce inequalities and support progression to higher education across the North East.\nThe role will focus on ensuring that all operational systems, processes and requirements that underpin programme delivery are effectively managed. This includes responsibility for data collection, financial processes, governance, compliance and administrative coordination across the two partnerships.\nWhat You'll Be Doing\nIn this role, you will:\nCoordinate day-to-day operational support and systems to enable effective delivery of partnership programmes.\nOversee operational functions including finance, data management, governance and administration.\nLead partnership-wide data collection processes, ensuring accurate, timely and complete submissions.\nManage the administration and quality assurance of operational systems, databases and records, including HEAT.\nEnsure compliance with GDPR, data governance requirements, data sharing agreements and programme policies.\nCoordinate financial processes, including expenditure monitoring, payments, claims and financial reporting requirements.\nSupport budget management by providing accurate financial information and monitoring partner compliance with financial requirements.\nCoordinate governance, audit and assurance activities, maintaining accurate documentation and records.\nMonitor compliance with operational processes and programme requirements, identifying and addressing risks or issues.\nLine manage and develop Project Assistants, ensuring workloads, priorities and performance expectations are effectively managed.\nAct as a key operational contact for partner organisations, providing guidance on processes, compliance requirements and deadlines.\nPlan and coordinate operational cycles, monitoring progress against milestones and implementing process improvements.\nProvide operational support, assurance and management information to support programme planning, reporting and decision-making.\nThe Person\nYou will bring:\nExperience of coordinating operational processes within a complex, multi-partner project or programme environment.\nProven ability to manage systems and processes relating to data collection, finance and governance.\nExperience of working with data systems (e.g. HEAT or similar), including oversight of data entry, validation and quality assurance.\nKnowledge of data protection, GDPR and data sharing requirements within a partnership or institutional setting.\nExperience of coordinating financial processes, including budget monitoring, payments and financial reporting support.\nExperience coordinating audit processes to provide assurance to funders/ stakeholders.\nAbility to ensure compliance with processes, deadlines and contractual or programme requirements across multiple stakeholders.\nExperience of developing and improving operational systems and processes.\nExperience of supervising or managing staff, including allocating work and monitoring performance.\nStrong organisational and planning skills, with the ability to manage competing priorities and deadlines.\nEnhanced Disclosure from the Disclosure and Barring Service (DBS) is required for this post.\nFull UK driving licence (vehicle will be provided as necessary).\nWhy Join Us?\nThis is a unique opportunity to join Newcastle University at a time when collaborative working and widening participation are central to our mission.\nYou'll work with a broad network of universities, colleges, schools and regional stakeholders to help create opportunities for learners across the North East. You'll be part of a supportive and ambitious team that is committed to delivering meaningful impact through partnership working, innovation and excellence.\nHow to Apply\nTo apply please upload your CV and covering letter evidencing how your skills and experiences align to the person specification as outlined within the job description.\nFor informal enquiries, please contact: Lucy McMahon, Senior Project Manager - \nContract Type: Full Time, Fixed Term to 31st October 2027 in the initial instance. This role could be offered as a secondment.\nPlease note\nSuccessful candidates will require satisfactory disclosure from the Disclosure and Barring Service (DBS). People Services colleagues will support you with this during onboarding.\nSuccessful candidates will also require satisfactory evidence of a full UK driving licence, (some locations will be unaccessible without a car, driving license is essential ) This appointment is also subject to satisfactory medical clearance. Successful candidates will receive a link from our online medical clearance system during onboarding.\nNewcastle University is a global University where everyone is treated with dignity and respect. As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.\nWe are committed to being a fully inclusive university which actively recruits, supports and retains colleagues from all sectors of society. We value diversity as well as celebrate, support and thrive on the contributions of all of our employees and the communities they represent. We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams, we believe that success is built on having teams whose backgrounds and experiences reflect the diversity of our university and student population.\nAt Newcastle University we hold a GoldAthena Swan award in recognition of our good employment practices for the advancement of gender equality. We also hold a Race Equality Charter Bronze award in recognition of our work towards tackling race inequality in higher education REC. We are a Disability Confident employer and will offer an interview to disabled applicants who meet the essential criteria for the role as part of the offer and interview scheme.\nIn addition, we are a member of the Euraxess initiative supporting researchers in Europe.\nRequisition ID: 29895\n\n#LI-SS1","description_format":"text","description_chars":6737,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education","Research Institutes"],"lifecycle":[{"event":"open","at":"2026-11-05T12:32:53Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"Licensed UK visa sponsor (Skilled Worker, Senior or Specialist Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Skilled Worker; Global Business Mobility: Senior or Specialist Worker","cap_exempt":false,"checked_at":"2026-11-10T06:21:00+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":4,"expected_fill_days":17,"reasons":["conf:6","win:early"],"computed_at":"2026-11-10T06:52:35Z"},"pay":{"stated_usd_annual":45318,"is_top_pay":false},"html_url":"https://alion.io/job/newcastle-university-project-coordinator-operations","json_url":"https://alion.io/job/newcastle-university-project-coordinator-operations.json","meta":{"generated_at":"2026-11-10T07:05:52Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":16489,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-11T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":20390},"rest":"https://alion.io/mcp/rest/get_company?id=20390"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fnewcastle-university-project-coordinator-operations"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fnewcastle-university-project-coordinator-operations"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fnewcastle-university-project-coordinator-operations"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/newcastle-university-project-coordinator-operations\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fnewcastle-university-project-coordinator-operations"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3803510}},{"tool":"search_jobs","arguments":{"company":"ncl.ac.uk","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3803510},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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