{"id":3346946,"url":"https://alion.io/job/newfields-festival-coordinator","title":"Festival Coordinator","company":{"id":2214204,"name":"Newfields","domain":"newfieldslaw.com","url":"https://alion.io/company/newfieldslaw","size_band":"1-10","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"UltiPro","truth_index":{"grade":"B","score":75,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Indianapolis, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":40000,"max":45000,"currency":"USD","period":"year","gross":null,"usd_annual":45000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-27T16:40:44Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-11-03T21:11:58Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"Department: Festivals\nPosition Type: Full-Time (18-Month Temporary Role)\nHourly or Salary: Salary\nSalary: $40,000 - $45,000\nResponsibilities\nAssist Festivals team with all financial and departmental operations;includingmaintainingaccuraterecords of expenses, budgets, and payments. Monitor expenditures and track revenues to ensure compliance with Newfields' financial guidelines.\n\nEnsure all procurement, financial, and operational policies and procedures areimplementedincluding timelysubmission and processing ofrequisitions, purchase orders, and invoices.\n\nProvide administrative support to the Manager and Directorof Festivals by coordinating schedules, organizing meetings, and maintainingclear documentation. Proactively assistin ensuring seamless communication and efficient operationswith other stakeholder departments.\n\nCollaborate with Festival Producers to create and maintainan up-to-date inventory system for all festival infrastructure.\n\nEnsure alignment across all departments by maintainingclear communication and coordinating with stakeholders. Record key details and develop standard operating procedures (SOPs) to ensure the successful delivery of festival components.\n\nSupport festival installations by assistingwith set-up and breakdown of elements such as lighting, displays, and decorations. Staff events as needed to ensure a seamless visitor experiencewith some nights, weekends and holidays required.\n\nAssistwiththe installation, de-installation, inventory management, and financial tracking of Lilly House operations during Harvest Nights and Winterlights.\n\nAssist the Festivals team with other special projects and events as assigned.\n\nHelp schedule and lead volunteer shifts on Festival initiatives and provide all volunteers with a positive Newfields experience.\n\nProvide on-site support for festival programs, Penrod Arts Fair and special eventsas assignedby assistingwith day-of coordinationand actively engaging with staff, volunteers, contractors, and guests. This role focuses on executing and supporting programs in real time rather than coordinating or planning them, helping ensure smooth operations anda high-quality attendee experience.\n\nUphold the Newfields service standard and provide excellent customer service and demonstrateinterpersonal skills when engaging with contractors, volunteers, staff,and guests.\n\nOnsite execution of events will include weekend and evening hours with occasional early morning hours.\n\nRequired Skills\nProficiencyin Microsoft Office, with a strong understanding of Excel, and other software commonly used at Newfields; and a willingness to learn new software programs as needed.\n\nStrong writing skills; ability to draft clear, original correspondence for internal communication as well as program copy for Newfields’ publications and marketing.\n\nAbility to effectively present information in one-on-one, small group situations to donors and employees and to large groups in a festivalsetting.\n\nStrong attention to detail, problem solving ability,and organizational skills. Ability to coordinate multiple tasks, meet defined deadlines,and follow-up with assigned tasks.\n\nBasic familiarity with Newfields’ permanent collection and special exhibitions.\n\nMathematical Skills - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, decimals, and percentages.\n\nReasoning Ability - Ability to apply common sense understanding to carry out instructions furnishedin written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.\n\nOther Skills and Abilities - Exceptional communication and interpersonal skills. Basic understanding of public relations fundamentals and demonstratedexperience working as part of a team.\n\nEducations and/or Experience\nB.A. or BFA degree and a minimum 2 years related experience, or a minimum 3 years related experience\nPhysical Demands of Work Environment\nThe physical demands and work environment characteristics described here are representative andmust be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nPhysical demands: While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch, or crawl; talk or hear; taste or smell. The employee must occasionally lift and/ormove up to 25pounds. Specific vision abilities required by this job include close vision, distance vision, color, vision peripheral vision, depth perception, and the ability to adjust focus. The employee will be requiredto work outside in all seasonsof weather.\nWork environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the position. The noise level in the work environment is usually moderate. Nights, weekends,and some holidays are requiredworkdaysfor this position.\nI have read and understoodthis explanation and job description with my supervisor.","description_format":"text","description_chars":5258,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Festivals","Legal Services"],"lifecycle":[{"event":"open","at":"2026-10-27T17:28:34Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":6,"expected_fill_days":26,"reasons":["conf:3","win:early"],"computed_at":"2026-11-03T05:54:40Z"},"pay":{"stated_usd_annual":45000,"is_top_pay":false},"html_url":"https://alion.io/job/newfields-festival-coordinator","json_url":"https://alion.io/job/newfields-festival-coordinator.json","meta":{"generated_at":"2026-11-04T01:12:29Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1835,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-05T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2214204},"rest":"https://alion.io/mcp/rest/get_company?id=2214204"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fnewfields-festival-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fnewfields-festival-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fnewfields-festival-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/newfields-festival-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fnewfields-festival-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3346946}},{"tool":"search_jobs","arguments":{"company":"newfieldslaw.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3346946},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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