{"id":4193780,"url":"https://alion.io/job/newmark-team-assistant-mfd","title":"Team Assistant (m/f/d)","company":{"id":1824102,"name":"Newmark","domain":"nmrk.com","url":"https://alion.io/company/nmrk","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":80,"open_postings":24,"ghost_share":0,"stale_share":0.792,"repost_share":0,"time_to_fill_p50_days":49,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Germany"],"countries":["DE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ChatGPT","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-12T12:49:46Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-12T20:06:39Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Your Responsibilities\nManage appointments, meetings, and business travel arrangements while maintaining an excellent overview of priorities and schedules\nCommunicate professionally and courteously with clients, property owners, and business partners via telephone and email\nMaintain and update data in our internal systems and ensure accurate, structured filing and record management\nSupport the efficient organization and administration of daily office operations\nAttend meetings, prepare minutes, and ensure that key action points and information are properly documented and followed up\nAct as a central point of contact between internal teams and external stakeholders\nSupport the invoicing process by reviewing incoming and outgoing invoices and ensuring their correct processing and approval workflow\nProvide reliable day-to-day administrative support to the team and take on additional administrative tasks as required\nCoordinate and oversee the daily running of the office, ensuring a well-organized, welcoming, and efficient working environment\nManage office supplies, equipment, and furnishings, including ordering, inventory control, and cooperation with suppliers\nServe as the main point of contact for building management, facility services, and external service providers (e.g. cleaning, maintenance, IT, catering)\nMonitor service contracts and service providers, and support the timely renewal or adjustment of contracts\nOrganize and prepare meeting rooms, client appointments, and internal events, including catering and logistics\nHandle incoming and outgoing mail, deliveries, and courier services\nCoordinate with the IT department on workplace equipment, access rights, and onboarding/offboarding of employees (e.g. workstations, keys, access cards)\nSupport the planning and implementation of office moves, space changes, and workplace improvements\nYour Profile\nPrevious experience in an assistant, administrative, or office management role is advantageous\nExcellent knowledge of Microsoft Office applications, particularly Word, Excel, Outlook, and PowerPoint and AI (claude, ChatGPT etc.)\nA friendly, team-oriented personality with a structured, reliable, and proactive working style\nStrong written and spoken German language skills; 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Docs: https://alion.io/developers"}}