Logistics Planning Executive

The Responsibilities

Operation scheduling

• Planning and executing customers instructions on vessels operation, inter tank transfers, inter terminal transfers etc

• Ensure that tasks or instructions from the customers are verified before sending to Ops team

• Initiate order creation, documentation process and final closing in TMS

• Prioritise activities to complete tasks in a timely manner

Vessel scheduling

• Coordinate vessel nomination and vetting for customers

• Planning for vessels movement efficiently without delays.

• Liaising and solving issues with external parties like shipping agents, surveyors and customers on berthing schedule.

• Checking on forward vessel schedule for any potential problems which may lead to delays

• Liaising with Jurong Port Berthing Team on matters which may affect berthing at JPTT

Managing Inventories

• Ensuring that any oil movement are accounted for and recorded in JPTT’s Terminal management System (TMS).

• Routine reporting of inventories to the customers.

• Resolve inventories discrepancy issues with customers whenever applicable

Reports and documentation

• Ensure that Customs reporting is done for all shipments in a timely manner

• Liaising with Customs on license renewal/application matters

• Ensure all invoices are verified and sent to customers and shipping agents timely

• Reporting of weekly inventory report to relevant authorities e.g. EDB and Enterprise SG

• Generate monthly inventories and pipeline transfer reports to customers

• Sorting and submitting of scan/physical shipping and tank-transfer documents to customers

The Requirements:

• Minimum 3 years working experience in Oil and Gas industry

• Preferably with oil movement knowledge and experience

• Possess excellent communication, planning and coordinating skills

• Ability to work with multiple stakeholders

• Able to be on standby