{"id":3313054,"url":"https://alion.io/job/nimble-office-manager","title":"Office Manager","company":{"id":6312,"name":"Nimble","domain":"nimbleway.com","url":"https://alion.io/company/nimbleway","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Comeet","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"part_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":43000,"max_usd":95000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"AI Agents","optional":true},{"name":"Databricks","optional":true}],"status":"live","first_seen_at":"2026-10-27T00:51:10Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-10-31T16:50:56Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Description\nWe’re looking for a highly organized, proactive, and hands-on Office Manager to own the day-to-day operations and employee experience of Nimble’s New York office.\nThis role is ideal for someone who enjoys creating a smooth, welcoming, and well-organized workplace, takes ownership, notices the small details, and is comfortable managing multiple operational needs independently.\nThis is a 50% part-time position, working on-site from our New York office on Mondays, Tuesdays, and Thursdays.\nResponsibilities\nOffice Operations & Administration\nOwn the day-to-day operations of the New York office and ensure everything runs smoothly.\nManage ongoing office payments and administration, including rent, utilities, vendor invoices, and credit authorization forms.\nWork closely with building management and external vendors, including handling maintenance issues, coordinating repairs, and scheduling technicians.\nPartner with the Finance and Payments teams on company credit cards, expenses, and invoice submissions.\nManage incoming and outgoing mail and shipments, including packages for employees, customers, conferences, and company activities.\nCoordinate employee business travel and hotel bookings as needed.\nManage office inventory, including snacks, food, office supplies, and other day-to-day needs.\nManage technical inventory, including laptops, accessories, and other office equipment.\nMaintain and continuously improve the office environment, including organization, office design, and overall look and feel.\nManage vendors, service providers, and recurring operational needs.\nIdentify operational gaps and proactively improve office processes.\nEmployee Experience\nOwn key employee experience touchpoints within the New York office.\nCoordinate onboarding logistics and ensure new employees have a smooth and welcoming first-day experience.\nManage birthdays, employee milestones, celebrations, gifts, and other important employee moments.\nSupport offboarding logistics when relevant.\nHandle individual employee needs related to the office and workplace.\nServe as the go-to person for employees regarding office-related matters.\nInternal Events & Culture\nPlan and manage the full logistics of major annual company events, including offsites, SKO, and other flagship gatherings.\nOrganize recurring team activities such as team lunches, seasonal Happy Hours, birthdays, celebrations, and social events.\nCoordinate vendors, venues, catering, transportation, equipment, and other event-related logistics.\nSupport initiatives that strengthen company culture and the overall employee experience.\nRequirements\nPrevious experience in office management, workplace operations, administration, employee experience, hospitality, or a similar role.\nStrong organizational and operational skills with excellent attention to detail.\nAbility to independently manage vendors, logistics, invoices, expenses, and multiple priorities.\nProactive, hands-on, and solution-oriented approach.\nStrong interpersonal and communication skills.\nHigh level of ownership, reliability, and follow-through.\nService-oriented mindset and genuine care for employee experience.\nExcellent English communication skills.\nComfortable working in a fast-paced startup environment.\nExperience organizing company events is a strong advantage.\nAbout us\nNimble is the company leading the AI web search category. Our products are used by leading businesses in financial services, retail, market intelligence, and coding to build best-in-class AI agents with accurate, auditable programmatic access to the web.\nWe've raised over $70 million from Norwest, Databricks Ventures, Target Global, Square Peg, and others to build expert-level web search for AI. Hundreds of enterprise customers already run on Nimble, and we're forming a world-class team of engineers, researchers, designers, marketers, sellers, and operational experts to achieve our mission.\nWhy join Nimble?\nWork on a deeply technical platform powering real-time AI and enterprise decisions\nHelp define the future of Web Search Agents and live web intelligence\nBuild alongside a sharp, mission-driven team that moves fast, ships often, and takes ownership","description_format":"text","description_chars":4184,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":["Company events"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Data Providers & Datasets","Web Scraping & Proxy Networks"],"lifecycle":[{"event":"open","at":"2026-10-27T04:01:53Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.899,"p_room":1,"age_days":4,"expected_fill_days":30,"reasons":["conf:0","velocity","win:early"],"computed_at":"2026-10-31T05:58:55Z"},"pay":null,"html_url":"https://alion.io/job/nimble-office-manager","json_url":"https://alion.io/job/nimble-office-manager.json","meta":{"generated_at":"2026-10-31T19:37:45Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":30910,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":6312},"rest":"https://alion.io/mcp/rest/get_company?id=6312"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fnimble-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fnimble-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fnimble-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/nimble-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fnimble-office-manager"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3313054}},{"tool":"search_jobs","arguments":{"company":"nimbleway.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3313054},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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