{"id":2445728,"url":"https://alion.io/job/ninja-van-admin-last-mile","title":"Admin, Last Mile","company":{"id":6236,"name":"Ninja Van","domain":"ninjavan.co","url":"https://alion.io/company/ninja-van","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"C","score":60,"open_postings":106,"ghost_share":0.66,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":51,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Shah Alam, Malaysia"],"countries":["MY"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":2000,"max":2200,"currency":"MYR","period":"month","gross":null,"usd_annual":6468},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2025-12-23T08:29:50Z","employer_posted_date":"2025-12-23","last_verified_at":"2026-11-04T00:22:50Z","board_verified":true,"closed_at":null,"days_open":315,"trust":{"level":"ghost","repost_count":0,"flags":["stale","company_stale"],"days_open":314},"description":"General Administration\nMaintain Station files and records to ensure they are updated and can be retrieved easily. \nAsset & Inventory Management\nMaintain and organize all station-related documentation-such as tenancy agreements, licenses, utility bills, and pest control reports-in accordance with the company’s filing standards. \n Track and manage all station assets, including laptops, scanners, uniforms, delivery bags, weighing scales, and fire extinguishers. \n Keep asset acknowledgment records updated for all relevant personnel. \nWork closely with station teams to ensure full compliance with station opening and closing SOPs.\nManpower Management\nMaintain comprehensive employee records for all Last Mile staff, including both permanent and temporary personnel.\nManage registration, onboarding processes, and contract documentation for staff and Independent Contractors.\nProvide support in preparing and organizing documentation required for audits.\nFollow up on HR-related administrative requests and ensure timely submission of required information.\nCoordinate with the HR department on hiring advertisements and related matters.\nPrepare deduction reports for Independent Contractors, ensuring all necessary supporting documents and justifications are submitted to the relevant departments.\nVehicle Management\n• Update and monitor vehicle inventory and condition reports, including daily and monthly checklists.\n Maintain accurate records of vehicle defect reports, repairs, and incident logs.\nTrack and document vehicle movements.\nFollow up with the respective stations on the settlement of summons. \nPayment & Allowances Support\nPrepare and verify booster payments, contractor payment reports, and other payroll-related inputs. \nCoordinate with HR and Finance teams on payroll updates, error resolutions, and record maintenance.\nTravel arrangements\nManage travel booking for Last Mile staff\nOthers\nComply with ISO 9001 QMS, OH&S management system, and GDPMD requirements, where applicable.\nParticipate in quality, safety, and GDPMD-related programs, including trainings, campaigns, and other initiatives.\nAssist with operational support tasks as needed.\nProvide support to other administrative functions within the department when required. \nWork closely with station staff and relevant stakeholders.\nCarry out any additional tasks assigned by the superior\nJob Requirements\nCandidate must possess at least Diploma/Advanced/Higher/Graduate Diploma, Bachelor's Degree/Post Graduate Diploma/Professional Degree in fields related to Business Administration\nRequired language(s): Bahasa Malaysia, English. \nProficient in Microsoft Word/Excel. \nAny prior working experience will be greatly advantageous\nInterpersonal skills such as verbal communication, problem-solving and listening skills are essential in an administrative role.","description_format":"text","description_chars":2835,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Delivery","Logistics","Courier 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