{"id":1862576,"url":"https://alion.io/job/nirx-executive-assistant-remote-freelance","title":"Executive Assistant (Remote) | Freelance","company":{"id":3894076,"name":"NIRx Medizintechnik GmbH","domain":"nirx.de","url":"https://alion.io/company/nirx-de","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Personio","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"freelance","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["RO"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":45000,"max_usd":86000,"period":"year","method":"global_role_seniority_cell","sample_n":1822},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-08T15:09:53Z","employer_posted_date":"2026-09-08","last_verified_at":"2026-10-05T14:38:40Z","board_verified":true,"closed_at":null,"days_open":28,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":28},"description":"Your Mission\nWe are looking for two experienced Executive Assistants to provide remote support to members of our management team.This is a hands-on role for someone who enjoys bringing structure to a busy work environment, staying one step ahead and ensuring the practical details are taken care of. From complex travel arrangements and calendar coordination to meeting preparation, expenses and inbox management, the focus is on helping the management team use their time effectively.\nThe role will be based remotely in Romania and structured on a freelance basis. You will work through your own company and invoice Artinis & NIRx for your services.\nKey Responsibilities:\nPlanning, booking and supporting international business travel, including managing changes and solving problems when plans do not go as expected.\nManaging calendars and helping to protect the management team's time by coordinating meetings, appointments and competing priorities.\nPreparing for internal and external meetings, including gathering information and inputs in advance and making sure participants have what they need.\nOrganising external meetings, conferences and other business-related appointments.\nReviewing and formatting documents to ensure they are accurate, clear and ready to use.\nProviding inbox cover during periods of absence and helping ensure important matters are followed up.\nPreparing and managing expenses accurately and on time.\nCoordinating personal appointments where they affect the working calendar and need to be planned around business commitments.\nHandling confidential and sensitive information with a high level of discretion.\nWorking closely with other administrative colleagues to provide reliable backup and continuity when needed.\nYour Profile\nAt least three years of professional experience as an Executive Assistant, Personal Assistant or in a comparable role.\nPrevious responsibility for planning, booking and supporting professional business travel.\nExcellent written and spoken English, at C1 level or above.\nStrong organisational skills and the ability to manage several priorities without losing sight of detail.\nA proactive and independent working style, particularly when working remotely.\nGood judgement and discretion when handling confidential information.\nClear and professional communication skills and confidence working with senior stakeholders.\nComfortable adapting when priorities, schedules or plans change at short notice.\nConfidence using modern digital tools and an interest in using AI tools effectively in day-to-day work.\nConsidered a Plus:Strong working knowledge of Microsoft 365.\nPrevious experience supporting international or geographically distributed teams.\nExperience managing travel across multiple countries and time zones.\nFamiliarity with airline, hotel and loyalty programmes.\nAn interest in science, technology or the medical technology sector.\nWhy Artinis & NIRx\nWorking with Artinis & NIRx offers the opportunity to join a growing international organisation whose technology supports leading scientists and researchers worldwide.Joining Artinis & NIRx, you can expect:\nA varied position with direct exposure to an international management team.\nA high degree of autonomy and the opportunity to take genuine ownership of day-to-day responsibilities.\nA collaborative international working environment with colleagues across Europe, North America and Asia.\nThe opportunity to work closely with another Executive Assistant, providing backup and support to one another.\nExposure to a growing company operating at the intersection of science and technology.\nAn invitation to join our company gatherings in Berlin, which currently take place approximately twice a year. Attendance is welcome but not required. \n How to Apply:Artinis & NIRx is an equal opportunity employer. We base all hiring decisions on non-discriminatory factors. If you meet the qualifications and would like to join our team, please submit your application through our application page.","description_format":"text","description_chars":4008,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Romania","iso":"RO","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-04T20:47:05Z"}],"visa":[],"liveness":{"score":55,"band":"ok","label":"Likely open","p_open":1,"p_active":0.733,"p_room":0.75,"age_days":27,"expected_fill_days":28,"reasons":["conf:15","win:late"],"computed_at":"2026-10-06T05:45:30Z"},"pay":null,"html_url":"https://alion.io/job/nirx-executive-assistant-remote-freelance","json_url":"https://alion.io/job/nirx-executive-assistant-remote-freelance.json","meta":{"generated_at":"2026-10-06T21:56:33Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":1941,"day_limit":5000,"remaining_today":3059,"minute_limit":60,"resets_at":"2026-10-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3894076},"rest":"https://alion.io/mcp/rest/get_company?id=3894076"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fnirx-executive-assistant-remote-freelance"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fnirx-executive-assistant-remote-freelance"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fnirx-executive-assistant-remote-freelance"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/nirx-executive-assistant-remote-freelance\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fnirx-executive-assistant-remote-freelance"}]}