{"id":4213871,"url":"https://alion.io/job/nlgdata-internship-admin-executive","title":"Internship Admin Executive","company":{"id":3802393,"name":"Nlgdata","domain":"nlgdata.com","url":"https://alion.io/company/nlgdata","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Early Careers","role_family":"Early Careers","seniority":"intern","employment_type":"internship","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Kuala Lumpur, Malaysia"],"countries":["MY"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-11-13T01:36:45Z","employer_posted_date":null,"last_verified_at":"2026-11-13T01:36:45Z","board_verified":false,"closed_at":null,"days_open":0,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":0},"description":"If you like order and helping people, consider working with us at NLG Data Solution Sdn Bhd. We are a professional services firm that helps organisations turn data into usable operations and clearer workflows. Our team is practical, close-knit, and focused on steady improvement.\nAs an Admin Executive you keep the office and client-facing processes running without fuss. You will coordinate schedules, manage records, and support colleagues so our delivery stays reliable and on time. This role suits someone who enjoys structure, hands-on support, and steady responsibility.\nYour Growth & Impact\nBuild practical admin experience that prepares you for office management roles and HR operations.\nExpand your network by coordinating with clients, vendors, and project teams across projects.\nDeepen technical comfort by using common tools like Microsoft Office and basic accounting systems.\nStrengthen time management skills through daily scheduling and task prioritisation.\nRequirements\nResponsibilities\nOffice & Operations\nManage daily front-desk tasks including incoming calls, visitor reception, and mail handling in a professional manner.\nMaintain office supplies and place orders to ensure the team has what it needs without interruption.\nCoordinate meeting rooms, prepare agendas and meeting materials, and support simple event logistics.\nAssist with petty cash and basic expense tracking following company procedures.\nRecords & Documentation\nKeep client and project files organised both digitally and physically for fast retrieval by the team.\nPerform accurate data entry into spreadsheets and basic databases to maintain up-to-date records.\nPrepare standard letters, forms, and reports for internal use and client communication.\nSupport invoice preparation and filing to help the finance team close monthly accounts.\nStakeholder & Vendor Coordination\nCommunicate with vendors and service providers to schedule deliveries and maintenance tasks.\nAct as the first contact for internal queries and route requests to the right person quickly.\nSupport onboarding for new hires with equipment setup and simple orientation tasks.\nFollow up on outstanding items and escalate issues to managers when needed.\nRequirements\nQualifications & Experience\nMinimum of 2 years of experience in an administrative or office support role.\nCertificate or diploma in business administration, secretarial studies, or a related field is preferred but not mandatory.\nExperience working in a professional services or client-facing environment is an advantage.\nFamiliarity with basic bookkeeping or expense handling is desirable.\nHard Skills & Knowledge\nProficient with Microsoft Office applications, especially Word, Excel and Outlook.\nComfortable with data entry, record keeping, and simple spreadsheet formulas.\nBasic understanding of document management practices and version control.\nAbility to learn cloud storage and simple office tools used for team collaboration.\nSoft Skills & Qualities\nOrganised and detail oriented with the ability to prioritise daily tasks under mild pressure.\nClear communicator who can liaise politely with clients, vendors, and colleagues.\nTrustworthy and discreet when handling confidential documents and financial records.\nProactive attitude, dependable, and willing to support the team across varied tasks.\nSkills\nOffice Administration, Microsoft Office, Data Entry, Document Management, Scheduling, Vendor Coordination, Records 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