{"id":1762635,"url":"https://alion.io/job/nmb-technologies-executive-administrative-assistant","title":"Executive Administrative Assistant","company":{"id":2231937,"name":"NMB Technologies","domain":"nmbtc.com","url":"https://alion.io/company/nmbtc","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Jobvite","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Novi, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":70067,"max":105101,"currency":"USD","period":"year","gross":null,"usd_annual":105101},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Power BI","optional":false},{"name":"Tableau","optional":false}],"status":"live","first_seen_at":"2026-10-03T13:14:22Z","employer_posted_date":"2026-10-03","last_verified_at":"2026-10-15T11:34:56Z","board_verified":true,"closed_at":null,"days_open":12,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":12},"description":"Description\nSUMMARY OBJECTIVE OF THE JOB:\nThe Executive Operations & Administrative Business Partner serves as an essential liaison and operational deputy to top executive leadership. Utilizing full bilingual fluency in English and Japanese, this position routinely exercises discretion and independent judgment on matters of significance, including evaluating cross-border communications, managing executive initiatives, analyzing business intelligence data, and overseeing intercompany agreements. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to handle sensitive information in a dynamic and fast-paced environment.\nJOB DUTIES AND RESPONSIBILITIES:\nExecutive Operations & Decision Support:\nEvaluate, triage, and act independently upon incoming operational requests, business proposals, and executive communications in English and Japanese.\nCustomarily and regularly exercise independent judgment to resolve high-priority operational conflicts and determine the allocation of executive time and company resources.\nCross-Border Agreement & Data Governance:\nOversee and manage maintenance master data and commission agreements with overseas affiliate companies.\nConduct preliminary reviews of intercompany terms, audit compliance, and identify operational risk factors before executive authorization.\nStrategic Business Translation & Liaison:\nPerform high-level translation and interpretation of strategic business documents, negotiations, and confidential presentations.\nAct with delegated authority as a primary point of contact and representative of the executive team to internal department heads and international stakeholders.\n Business Intelligence & Reporting Analysis:\nAnalyze corporate operational data using BI tools and advanced data functions (e.g., Excel Pivot Tables, VLOOKUP, SUMIFS).\nFormulate business summaries, identify performance trends, and recommend actionable solutions to senior executives.\nProject Management & Initiative Leadership:\nPlan, execute, and deliver special corporate projects on behalf of the executive members.\nNegotiate with vendors, coordinate cross-functional department teams, and hold stakeholders accountable to project milestones without direct supervision.\nExecutive Office Fiscal & Administrative Oversight:\nManage executive office workflows, filing architecture, and confidential data storage systems.\nAuthorize routine executive office administrative expenditures within established threshold budgets.\nOther Strategic Responsibilities:\nPerform other complex management support duties as assigned to advance executive operations.\nJOB QUALIFICATION REQUIREMENTS/COMPETENCIES:\nEducation: Bachelor’s degree in Business Administration, International Relations, or related field required.\n Language Proficiency: Full professional fluency (written and spoken) in both English and Japanese is required.\nExperience: Minimum of 5-7 years supporting executives, with demonstrated experience making independent decisions in a global corporate environment.\nTechnical & Business Skills:\n Strong, Hands-On Excel Proficiency: Proven ability to independently summarize, analyze, and audit complex datasets using Pivot Tables, lookups (XLOOKUP, VLOOKUP, HLOOKUP), and conditional logic (SUMIFS) to produce accurate operational reports.\n Applied BI & Data Analytics: Direct experience building, updating, and reviewing reports in BI tools (e.g., Power BI, Tableau, & Qlikview) to analyze metrics, track data, and surface business trends or operational issues for executive leadership.\nExecutive Presentation & Systems Expertise: Proficient in MS PowerPoint, Word, enterprise CRM software, and virtual collaboration tools to synthesize data into executive-ready decks and support cross-border operations.\nCore Competencies: High level of autonomy, advanced problem-solving capacity, cross-cultural diplomacy, and strict adherence to confidentiality.\nSUPERVISORY REQUIREMENTS:\nNo Supervisory qualifications are required for this position.\nPHYSICAL REQUIREMENTS:\nA normal amount of sitting and standing, average mobility to move around an office, and ability to conduct a normal amount of work on a computer.\nSALARY\nAt NMB, the pay band for this role is between $70,067.00 and $105,101.00 annually, and your base pay will depend on your skills, qualifications, experience, and location. The base pay is a part of our total compensation package and is determined within a range of the pay band process. This offers you the opportunity to progress as you continue to grow and develop your career at NMB.\nBENEFITS\n401(K)\nSafe Harbor\nMedical Insurance\nDental Insurance\nVision Insurance\nLife Insurance & AD&D\nHealthcare & Dependent Care Spending Accounts\nShort-Term Disability\nLong-Term Disability\nEmployee Assistance Program\nSick Leave Benefits\nPaid Vacation\nPaid Holidays\nTuition Reimbursement\nSCHEDULE\nNMB offers flexible work schedules to create a better work/life balance.\nWORK AUTHORIZATION (REQUIRED)\nApplicants must be legally authorized to work for any employer in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.\nDISCLAIMER:\nReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.\nThe duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time.\nThe job description doesn't constitute a contract of employment and the company may exercise its employment-at-will rights at any time.\nThe above lists all of the essential functions, education, knowledge, skills and abilities required for this job. These are the minimum requirements; employees must also demonstrate good interpersonal skills, proper attitude and professionalism, acceptable attendance and work behaviors - at a minimum.","description_format":"text","description_chars":5927,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"Japanese","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Dental insurance","Flexible schedule","Health insurance","Life insurance","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Manufacturing","LED Lighting & Luminaires"],"lifecycle":[{"event":"open","at":"2026-10-03T13:14:22Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 1","filings_12m":1,"filings_prev_12m":1,"green_card_filings_12m":0,"median_offered_wage_usd":177500,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":83,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.832,"p_room":1,"age_days":11,"expected_fill_days":38,"reasons":["conf:2","win:early"],"computed_at":"2026-10-15T05:46:00Z"},"pay":{"stated_usd_annual":105101,"is_top_pay":true},"html_url":"https://alion.io/job/nmb-technologies-executive-administrative-assistant","json_url":"https://alion.io/job/nmb-technologies-executive-administrative-assistant.json","meta":{"generated_at":"2026-10-15T14:31:14Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":22213,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2231937},"rest":"https://alion.io/mcp/rest/get_company?id=2231937"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fnmb-technologies-executive-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fnmb-technologies-executive-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fnmb-technologies-executive-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/nmb-technologies-executive-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fnmb-technologies-executive-administrative-assistant"}]}