{"id":3498352,"url":"https://alion.io/job/nominal-administrative-coordinator-epd","title":"Administrative Coordinator, EPD","company":{"id":63575,"name":"Nominal","domain":"nominal.io","url":"https://alion.io/company/nominal","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Gem","truth_index":{"grade":"A","score":88,"open_postings":22,"ghost_share":0,"stale_share":0.5,"repost_share":0,"time_to_fill_p50_days":57,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":70000,"max":90000,"currency":"USD","period":"year","gross":null,"usd_annual":90000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Claude","optional":false},{"name":"Google Workspace","optional":false},{"name":"Linear","optional":false},{"name":"Notion","optional":false},{"name":"Slack","optional":false},{"name":"Zapier","optional":false}],"status":"live","first_seen_at":"2026-10-29T17:28:00Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-11-05T06:38:05Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"About Nominal\nNominal is building the connected test and operations platform powering the world’s most advanced hardware systems, from spacecraft and autonomous vehicles to next-generation defense programs. Our platform gives hardware engineering teams a single place to ingest data, analyze performance, automate test execution, and collaborate across every phase of development so they can move faster without sacrificing safety or precision. We are a fast-moving team that owns problems end to end, works across disciplines, and thrives at the intersection of hardware and software.\nWe serve top-tier commercial and defense customers including autonomy leaders like Anduril and Shield AI, next-generation aerospace teams such as Hermeus and REGENT, and performance engineering teams like Pratt Miller Motorsports. We also partner with mission teams within the U.S. Navy and U.S. Air Force on programs where failure is not an option.\nNominal is backed by Sequoia, General Catalyst, Founders Fund, Lux Capital, and Lightspeed. Our team includes people from SpaceX, Palantir, Anduril, Applied Intuition, and other leading companies, united by a common mission: giving hardware engineers the tools to build the future with speed, safety, and confidence.\nAbout the role\nNominal’s Engineering, Product & Design (EPD) org is growing fast, and we’re building a small EPD admin team to support the whole department: its leaders, its recurring meetings, and the way work gets scheduled and coordinated. As our first Administrative Coordinator, you’ll own a defined lane of that work, running day-to-day scheduling and travel for a group of engineering and product leads and keeping EPD’s planning cycles and events on track.\nThis role is ideal for someone early in their admin career who loves process and systems and wants to grow alongside a team that’s building something new. You’ll work closely with our admin team lead, who designs the operating model, and you’ll be the one making it run, flagging where it could run better.\nWhat you’ll do:\nRun scheduling for a group of EPD leads, coordinating cross-team meetings across time zones and shifting priorities within each lead’s set norms.\nSchedule and support EPD’s recurring leadership meetings and quarterly planning cycles so the department’s rhythms stay on track.\nBook travel for EPD leads and coordinate logistics for offsites, team events, and in-office gatherings with our events and operations teams.\nSet up new EPD leads on calendars, recurring meetings, and admin norms during their first weeks.\nRun and refine AI-assisted scheduling and coordination routines, and check their output before it reaches a calendar or an inbox.\nKeep SOPs, templates, and trackers current, and flag repeated friction to the admin team lead with a suggested fix.\nField admin requests from across EPD, prioritize them against each other, and communicate clearly about timing.\nWe’re looking for someone with\n2+ years of administrative or coordinator experience supporting several people or a team in a high-volume environment (tech preferred).\nStrong calendar skills, including comfort with many attendees, competing priorities, and plans that change.\nHands-on use of AI tools in your work today, with concrete examples, including times you chose not to trust the output.\nA track record of making a process easier for others, such as a template, tracker, or SOP that people kept using.\nClear, concise writing in email, Slack, and docs that is easy to act on, since much of our team works across offices.\nDiscretion with calendars, inboxes, and people matters.\nProfessional maturity and a service mindset: at ease with senior leaders, steady when priorities collide, kind but clear about where a request fits, and quick to own mistakes.\nSkills that supercharge us\nExperience with event logistics such as offsites, co-locations, and team events.\nExperience setting up an AI assistant or automation for others (Claude, Notion AI, Zapier, or similar).\nExperience supporting an engineering or product organization.\nFamiliarity with Google Workspace, Slack, Notion, Linear, or Ramp.\nBenefits/Perks\n 100% coverage of medical, dental, and vision insurance\n Unlimited PTO and sick leave\n Free lunch, snacks, and coffee\n Professional Development Stipend\n In-office hardware lab with a $250 project stipend\n Annual company retreat\nAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. \nITAR Requirements\nTo conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.\nCompensation\nThe base pay range for this role is $70,000 - $90,000 per year.","description_format":"text","description_chars":4978,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":true,"languages":[]},"benefits":["Professional development","Unlimited PTO","Vision insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Manufacturing & Industrial Software"],"lifecycle":[{"event":"open","at":"2026-10-30T02:36:40Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":6,"expected_fill_days":57,"reasons":["conf:4","stale_co","velocity","win:early","comp:junior"],"computed_at":"2026-11-05T05:54:30Z"},"pay":{"stated_usd_annual":90000,"is_top_pay":true},"html_url":"https://alion.io/job/nominal-administrative-coordinator-epd","json_url":"https://alion.io/job/nominal-administrative-coordinator-epd.json","meta":{"generated_at":"2026-11-05T11:53:46Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15142,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":63575},"rest":"https://alion.io/mcp/rest/get_company?id=63575"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fnominal-administrative-coordinator-epd"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fnominal-administrative-coordinator-epd"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fnominal-administrative-coordinator-epd"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/nominal-administrative-coordinator-epd\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fnominal-administrative-coordinator-epd"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3498352}},{"tool":"search_jobs","arguments":{"company":"nominal.io","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3498352},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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