{"id":1877270,"url":"https://alion.io/job/nooks-people-operations-coordinator","title":"People Operations Coordinator","company":{"id":3797787,"name":"Nooks","domain":"nooks.works","url":"https://alion.io/company/nooks-2","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Colorado Springs, United States","Arlington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":104500,"max":115500,"currency":"USD","period":"year","gross":null,"usd_annual":115500},"salary_estimate":null,"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-10-04T22:07:16Z","employer_posted_date":"2026-10-04","last_verified_at":"2026-10-12T05:50:19Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"ABOUT NOOKS\nNooks is pioneering Classified-Infrastructure-as-a-Service (CIaaS) - designing, building, and operating Sensitive Compartmented Information Facilities (SCIFs) and other secured, classified environments for the defense and national security community. We work with the agencies, contractors, and mission-driven organizations that keep the nation safe, delivering the physical infrastructure that makes classified work possible. We’re growing fast, operating across multiple markets, and building a company that takes both the mission and the business seriously.\nAbout the Role\nYou’ll own the operational core of the Nooks People function: payroll and payroll tax compliance, benefits, leave administration, policy compliance, and the records behind all of it. You’ll report to the Senior People Partner and run the systems this work depends on, including payroll and benefits in Rippling, retirement in Guideline, and support equity management in Carta. As Nooks adds locations, you’ll keep multi-state employment tax and employment law obligations current. This is a full-time, individual contributor role.\nAt Nooks, we move fast. While you’ll have clear ownership over your core responsibilities, startup life means priorities can shift. We’re looking for a proactive problem-solver who is comfortable with ambiguity and ready to lean in wherever the team needs them most to drive us forward.\nKey Responsibilities\nPayroll & Tax Compliance\nOwn end-to-end payroll processing in Rippling for all Nooks employees, ensuring accuracy across wages, deductions, and adjustments every cycle.\nManage federal, state, and local payroll tax filings and remittances, keeping registrations current as Nooks adds locations.\nRespond to tax notices and agency correspondence, and update withholding configurations as payroll tax law changes.\nReconcile payroll against the general ledger with Finance, resolving discrepancies before close and preparing documentation for audits.\nBenefits, Leave & Retirement Administration\nAdminister benefits enrollments, changes, and terminations in Rippling, keeping carrier feeds and eligibility data accurate.\nExecute annual open enrollment under the Senior People Partner’s direction, from system configuration through election accuracy.\nAdminister leave cases end to end, tracking eligibility, pay coordination, and return-to-work under the Senior People Partner’s direction.\nReconcile broker and carrier invoices against enrollment records, resolving billing discrepancies before payment.\nOwn 401(k) contribution reporting in Guideline and equity records in Carta, keeping both reconciled and audit-ready.\nPolicy & Employment Law Compliance\nMaintain the employee handbook and policy library, keeping both current as Nooks adds jurisdictions and headcount.\nMonitor multi-state employment law changes across wage and hour, leave, and pay transparency, and bring policy updates forward.\nMaintain required employment notices, labor law postings, and Form I-9 (Employment Eligibility Verification) records across every Nooks location.\nAudit adherence to People policy across the company, surfacing gaps and recommending corrective action before they become liabilities.\nEmployee Relations Support & Records\nProvide administrative support on Employee Relations (ER) matters, including scheduling, documentation, and case tracking, while the Senior People Partner holds decision authority.\nMaintain personnel and ER records to a defensible retention standard, controlling access to confidential and protected material.\nProcess employment verifications, unemployment claims, and related agency correspondence.\nServe as the first point of contact for employee payroll and benefits questions, resolving issues without escalation.\nThe Skillset\nRequired\n4+ years of payroll administration experience, including multi-state payroll tax compliance\nHands-on benefits and leave administration experience, including open enrollment and broker or carrier coordination\nWorking knowledge of federal and multi-state employment law, including wage and hour and leave requirements\nExperience maintaining policy documentation and handling confidential employee relations records\nHands-on experience with Rippling or a comparable payroll and Human Resource Information System (HRIS) platform\nExperience managing 401(k) contribution reporting and reconciliation, ideally with Guideline or comparable\nStrong Excel and data-reconciliation skills, with sound judgment operating in a lean team\nPreferred\nCertified Payroll Professional (CPP), Fundamental Payroll Certification (FPC), or Professional in Human Resources (PHR), a plus\nFamiliarity with equity administration platforms such as Carta, a plus\nExperience scaling payroll and people operations through a headcount growth phase, a plus\nEligibility & Clearance\nYou must be authorized to work in the United States. No security clearance is required for this role.\nSalary Range for all departments\nSalary Range\n$104,500—$115,500 USD","description_format":"text","description_chars":4991,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Military","National Security","Homeland Security"],"lifecycle":[{"event":"open","at":"2026-10-04T22:41:55Z"}],"visa":[],"liveness":{"score":85,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.851,"p_room":1,"age_days":7,"expected_fill_days":31,"reasons":["conf:1","win:early"],"computed_at":"2026-10-12T06:55:09Z"},"pay":{"stated_usd_annual":115500,"is_top_pay":true},"html_url":"https://alion.io/job/nooks-people-operations-coordinator","json_url":"https://alion.io/job/nooks-people-operations-coordinator.json","meta":{"generated_at":"2026-10-12T09:13:05Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13937,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3797787},"rest":"https://alion.io/mcp/rest/get_company?id=3797787"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fnooks-people-operations-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fnooks-people-operations-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fnooks-people-operations-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/nooks-people-operations-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fnooks-people-operations-coordinator"}]}