{"id":4011133,"url":"https://alion.io/job/nord-gas-solutions-document-control-specialist","title":"Document Control Specialist","company":{"id":3866267,"name":"Nord Gas Solutions","domain":"nordgassolutions.com","url":"https://alion.io/company/nordgassolutions","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"HiBob","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Gdynia, Poland"],"countries":["PL"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-10T08:03:32Z","employer_posted_date":"2026-11-10","last_verified_at":"2026-11-13T18:09:25Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Are you a well-organized, proactive, and detail-oriented professional with strong IT skills? Would you like to work in an international environment and support exciting projects across the globe?We are looking for a Document Controller / Document Management Specialist to join our team in Gdynia.\nIn this role, you will support international project teams in managing project documentation, ensuring its accuracy, quality, traceability, and timely delivery to customers. You will work closely with project teams and customers, taking responsibility for document workflows and the effective use of digital document management systems.\nResponsibilities\nSupport project teams in all aspects of document control and management.\nEstablish and maintain efficient document management procedures and Business process model workflows.\nEnsure document quality, accuracy, and compliance before submission to customers.\nManage document registration, metadata, revisions, and tracking in internal systems, such as Teamcenter.\nCoordinate incoming and outgoing documentation through customer-specific portals and document management systems.\nEnsure timely distribution of documents to relevant stakeholders.\nMonitor document status, deadlines, and project deliverables.\nAct as the main contact point for customer document controllers.\nPrepare document status reports and trackers.\nIdentify opportunities to improve document management processes and the use of digital tools.\nRequirements\nProven experience in document control or document management, preferably within large-scale projects.\nGood understanding of document lifecycle management, revision control, metadata, and digital workflows.\nAbility to quickly learn and independently work with new IT applications, databases, and customer-specific platforms.\nGood working knowledge of Microsoft Office applications, particularly Excel, Word, and Outlook.\nExcellent organizational skills, strong attention to detail, and the ability to manage multiple priorities effectively.\nProactive and solution-oriented approach, with the ability to work both independently and as part of an international team.\nFlexibility and adaptability to organizational, process, and system changes, while maintaining operational efficiency and supporting the implementation of new ways of working.\nGood understanding of AI-assisted tools and the ability to use them effectively and responsibly to support document management activities, data processing, information retrieval, reporting, and workflow optimization.\nStrong communication and interpersonal skills.\nFluency in written and spoken English.\nNice to HaveExperience working with Electronic Document Management Systems (EDMS), preferably Teamcenter or similar platforms.\nStrong IT proficiency and confidence in working with digital tools and systems.","description_format":"text","description_chars":2822,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Poland","iso":"PL","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["HVAC & Refrigeration"],"lifecycle":[{"event":"open","at":"2026-11-10T10:14:59Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":28,"reasons":["conf:1","win:early"],"computed_at":"2026-11-12T10:38:37Z"},"pay":null,"html_url":"https://alion.io/job/nord-gas-solutions-document-control-specialist","json_url":"https://alion.io/job/nord-gas-solutions-document-control-specialist.json","meta":{"generated_at":"2026-11-13T22:44:23Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":45309,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3866267},"rest":"https://alion.io/mcp/rest/get_company?id=3866267"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fnord-gas-solutions-document-control-specialist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fnord-gas-solutions-document-control-specialist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fnord-gas-solutions-document-control-specialist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/nord-gas-solutions-document-control-specialist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fnord-gas-solutions-document-control-specialist"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4011133}},{"tool":"search_jobs","arguments":{"company":"nordgassolutions.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4011133},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}