{"id":1973838,"url":"https://alion.io/job/norm-ai-executive-assistant-2","title":"Executive Assistant","company":{"id":48153,"name":"Norm Ai","domain":"norm.ai","url":"https://alion.io/company/norm-ai","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"A","score":95,"open_postings":5,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":76,"computed_at":"2026-10-13T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Washington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":110000,"max":145000,"currency":"USD","period":"year","gross":null,"usd_annual":145000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"AI Agents","optional":false},{"name":"Google Workspace","optional":false}],"status":"live","first_seen_at":"2026-10-06T17:54:48Z","employer_posted_date":"2026-10-06","last_verified_at":"2026-10-13T05:35:27Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"About Norm Ai\nNorm Ai, the agentic law company, has a client base with a combined $30 trillion in assets under management.\nNorm Ai pioneered Legal Engineering, the process that empowers lawyers to build and supervise domain-specific AI agents with Norm’s proprietary suite of no-code software tools. Norm Ai technology is deployed inside many of the largest and most consequential institutions in the world.\nNorm Ai is also the technology behind Norm Law, LLP, a separate but affiliated AI-native law firm built for the era of agentic AI. Norm Law’s attorneys advise leading institutions across private funds, private equity, venture capital, real estate, registered funds, and financial regulation, using the same legal intelligence platform that powers Norm Ai’s products.\nAI Fluency:\nNorm Ai expects all team members to be fluent in AI. Successful candidates actively use AI in their day-to-day work to support thinking, creation, and problem-solving. They use it to improve the quality and speed of their work and to continuously refine how work gets done end-to-end.\nCandidates should be prepared to demonstrate and discuss their AI usage throughout the interview process, including concrete examples of tools, workflows, and outcomes. We look for practical, hands-on experience, not theoretical familiarity.\nAbout the Role\nWe're hiring an Executive Assistant who brings exceptional organizational skills, sound judgment, and a proactive mindset to support up to four Partners at Norm Law. This is a high-impact role - you'll be the operational backbone that allows the Partners to work at their highest level, and your contributions will be felt across the team every day.\nResponsibilities\nCalendar Management:\nManage and optimize complex calendars for one or more busy executives\n\nResolve scheduling conflicts and proactively prioritize commitments\n\nCommunication Support:\nServe as a liaison between executives and internal/external stakeholders, ensuring timely follow-up on requests\n\nManage, prioritize, and triage incoming messages and correspondence\n\nDraft and edit communications on behalf of executives as needed\n\nDevelop a strong understanding of Norm Ai’s business priorities and how they relate to day-to-day decisions\n\nMeeting and Event Coordination:\nOrganize and coordinate meetings, including preparing agendas and materials, and capturing and distributing meeting minutes as needed\n\nSupport planning and execution of events such as conferences and team offsites\n\nTravel Arrangements:\nArrange travel for executives, including flights, accommodations, dining, and transportation\n\nPrepare and manage travel itineraries and any related documentation\n\nAdministrative Support:\nSupport office operations such as ordering supplies, coordinating vendors, and keeping common areas well-stocked and organized\n\nPerform ad-hoc administrative tasks as needed to support executive effectiveness\n\nSkills & Experience - Core\nBachelor’s degree\n\n5+ years of experience as an EA or similar role supporting executives in a fast-paced environment\n\nExcellent organizational and time management skills, with a resourceful mindset\n\nStrong written and verbal communication skills\n\nProficiency in Google Workspace and ability to quickly learn new tools\n\nHigh attention to detail and accuracy\n\nAbility to handle sensitive and confidential information with discretion\n\nProactive in identifying and improving inefficient processes\n\nComfortable navigating changing priorities and ambiguity\n\nSkills & Experience - Pluses\nExperience in high growth start-ups\n\nExperience planning and managing events\n\nComp and Benefits\n$110,000 - $145,000 a year\nThe range displayed in this job posting reflects the minimum and maximum target for new hire salary for this position. Within the range, individual pay is determined by various factors, including job-related skills (as uncovered during the interview process), experience, and relevant education or training. Please note that the compensation details listed here reflect the base salary only, and do not include equity or benefits. We offer a competitive salary along with equity compensation. Our comprehensive benefits package includes a 401(k) plan with an employer match. Employees enjoy top-tier insurance coverage, encompassing health, dental, hospital, accident, and vision plans. For candidates needing to relocate to NYC, we provide relocation reimbursement. You'll thrive in our fast-paced learning environment where professional growth is constant.\nThis role will be 3-4 days a week in our Washington D.C. office.\nIf you’re interested in the role but aren’t sure whether you’re a good fit, we’d still like to hear from you.\nTo learn more about Norm Ai, visit our website.","description_format":"text","description_chars":4713,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity","Insurance coverage"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":true,"industries":["AI Agents","Financial AI","Legal AI"],"lifecycle":[{"event":"open","at":"2026-10-06T20:29:09Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":6,"expected_fill_days":76,"reasons":["conf:0","velocity","win:early"],"computed_at":"2026-10-13T05:45:00Z"},"pay":{"stated_usd_annual":145000,"is_top_pay":true},"html_url":"https://alion.io/job/norm-ai-executive-assistant-2","json_url":"https://alion.io/job/norm-ai-executive-assistant-2.json","meta":{"generated_at":"2026-10-13T06:07:19Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9548,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":48153},"rest":"https://alion.io/mcp/rest/get_company?id=48153"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fnorm-ai-executive-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fnorm-ai-executive-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fnorm-ai-executive-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/norm-ai-executive-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fnorm-ai-executive-assistant-2"}]}