Accounts Payable Specialist

We are seeking an Accounts Payable Specialist to join our team. The Accounts Payable Specialist performs a variety of accounting functions to process Accounts Payable and expense reports for the NORR and NORR A&E Limited including coding to GL, reviewing expense reports, preparing ACH payments and posting cash receipts.  The incumbent responds to inquiries from vendors regarding payment status, updates vendor information to the accounting system and coordinates with internal and external parties on accounts payable issues and processes.

You Will Make an Impact by

Monitoring daily AP Inbox to receive invoices, code and post them

Reviewing details of consultant invoices, ensure all invoices are coded to the correct General Ledger and cost centers according to the budgets, and distribute to Project Managers for approval prior to processing

Uploading approvals to the accounting system

Coordinating with Project Managers and Project Accountants for project reclassifications or adjustments when needed

Reviewing employee expense claims to ensure accuracy of calculations, completeness of receipts or supporting documents and adherence to company policies

Sending employee expense summary to HR for processing each payroll period

Responding to email inquiries and resolve invoicing or expense claim issues in a prompt and efficient manner

Recording & posting cash receipts and incoming cheques to ensure the accounting system and banking details are current and accurate

Performing Bank Reconciliations for CDN and USD Bank

Performing month end tasks such as clearing suspense accounts, balance intercompany AP and prepare accrual list, if any

Completing credit applications for new vendors

New vendor set up in system and EFT/ACH enrollment

Preparing cheque requisitions, wire transfer and intercompany transfer, etc.

Preparing weekly invoice batches for ACH Payments for review/approval

Assisting in other accounting related activities as required

You Will Bring to the Team

Have successfully completed related post-secondary education, equivalent to a college diploma in accounting

Possess knowledge of general accounting principles and guidelines

5-10 years of general accounting experience (Accounts Payable)

Experience in Microsoft Office, particularly Excel, Internet, VantagePoint or other accounting systems software.

We are:

The spaces we design and the technology we embrace shape how people live, work, learn, and connect. At NORR, you will collaborate with talented professionals to deliver projects that make a lasting impact on communities across Canada, the US, and the UK. Together we are advancing sustainable design, helping clients reduce environmental impact, and shaping a net-zero future.

As an employee-owned, integrated Architecture and Engineering firm, we support our employees to think differently, embrace innovation, and solve complex challenges together. We invest in your growth, support flexible ways of working, and create opportunities to build a meaningful career.

The hiring base salary range for this vacant position is $50,000.00 - $75,000.00 annually. Actual compensation will be based on several factors such as work location, education, experience, internal equity and skills.