{"id":1268324,"url":"https://alion.io/job/northeastern-university-administrative-operations-manager","title":"Administrative Operations Manager","company":{"id":6930,"name":"Northeastern University","domain":"northeastern.edu","url":"https://alion.io/company/northeastern","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":88,"open_postings":253,"ghost_share":0,"stale_share":0.498,"repost_share":0,"time_to_fill_p50_days":50,"computed_at":"2026-10-19T05:45:15Z"}},"role":"Management","role_family":"Management","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Boston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":53615,"max":75728,"currency":"USD","period":"year","gross":null,"usd_annual":75728},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-25T22:59:59Z","employer_posted_date":"2026-09-25","last_verified_at":"2026-10-19T15:48:44Z","board_verified":true,"closed_at":null,"days_open":23,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":23},"description":"About the Opportunity\nAbout the Center for Theoretical Biological Physics\nThe Center for Theoretical Biological Physics (CTBP) in the College of Science is one of the ten Physics Frontiers Centers established by the Physics Division (PHYS) of the National Science Foundation. CTBP is at the forefront of research and training at the biology-physics interface, focusing on fundamentals of physical genetics, interacting active elements and biological functionality, integrated living systems, and development of core methodology.\nAbout the Center for Interdisciplinary Research on Complex Systems\nThe Center for Interdisciplinary Research on Complex Systems (CIRCS) in the College of Science fosters collaborations between researchers from different scientific and engineering disciplines who share a common interest in elucidating fundamental aspects of the structure and function of complex physical and biological systems across multiple levels of organization using a combination of quantitative state-of-the-art experimental and theoretical research tools, and enhances interdisciplinary educational training of both undergraduate and graduate students through its various activities.\nJob Summary\nReporting to the Director of CTBP, the Administrative Operations Manager provides comprehensive operational, administrative, research administration, and financial management support to the Centers. This position plays a critical role in supporting the day-to-day operations and long-term strategic objectives of both Centers. The Administrative Operations Manager oversees research administration and finance, space allocation, visitor logistics, trainee support for undergraduate, graduate, and postdoctoral researchers, and external liaison activities. Responsibilities also include coordination of the National Science Foundation (NSF)-funded Physics of Living Systems Graduate Student Network, management of Center websites, and logistical oversight of CTBP’s annual undergraduate summer research program. The Administrative Operations Manager works closely with the Physics Department, the Colleges of Science and Engineering, and Northeastern University’s Offices of Research Administration and Research Finance.\nKey Responsibilities and Accountabilities\nCTBP and CIRCS Operations Management\nOversee daily operations of CTBP and CIRCS, including project coordination, staff direction, office and space management, and issuance of ID badges\nManage operational needs, including office supplies, shared spaces, and logistical support for meetings and special events\nAdminister the NSF-funded CTBP Summer Undergraduate Research Program\nAdminister the NSF-funded Physics of Living Systems Graduate Student Network, including coordination of annual meetings and workshops at domestic and international locations.\nDirect staff in the development and maintenance of administrative systems and workflows to improve operational efficiency\nCoordinate Center seminar series, including speaker invitations, scheduling, publicity, travel arrangements, and reimbursements\nMaintain and update Center websites, including event and announcement postings\nSupervise review and reconciliation of monthly, quarterly, and annual financial transactions in compliance with University policies\nResearch Administration\nLead grant proposal preparation, budgeting, and administration for National Science Foundation (NSF), National Institutes of Health (NIH), Department of Energy (DOE), National Aeronautics and Space Administration (NASA), and private foundation proposals supporting the Directors of CTBP and CIRCS\nPrepare and coordinate proposal components, including curricula vitae (CVs), current and pending support documentation, and conflict of interest disclosures\nPartner with the Office of Research Administration on proposal submissions and award setup activities\nManage incoming and outgoing subawards, including invoicing, data transfer agreements, and coordination with collaborating institutions\nResearch Finance\nCoordinate with the Office of Research Finance on financial reporting and award closeout activities for the Directors of CTBP and CIRCS\nServe as a resource to faculty regarding sponsor requirements and University policies related to research finance\nCommunicate policy updates and changes as needed\nOversee grant financial management activities, including budgeting, forecasting, and expenditure monitoring\nManage purchasing and allocation of computing equipment\nPrepare purchase orders and review, reconcile, and approve expense and travel reports\nMinimum Qualifications\n\nBachelor's degree required, Master's degree preferred\nFive to seven years of progressively responsible experience, preferably within an academic or research environment\nDemonstrated ability to prioritize and manage multiple projects simultaneously\nExcellent written and verbal communication skills with strong attention to detail\nSolid knowledge of budgeting, accounting, and fiscal policies and procedures\nProficiency with Microsoft Office Suite, familiarity with Banner\nExperience supporting interdisciplinary research initiatives, including financial management, budget preparation, and resource allocation\nApplicants should include the following documents with their application:\nResume/CV\nCover letter\nThe University is unable to work sponsor for this role, now or in the future.\nPosition Type\nGeneral AdministrationAdditional Information\nNortheastern University considers factors such as candidate work experience, education and skills when extending an offer.\nNortheastern has a comprehensive benefits package for benefit eligible employees. This includesmedical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.\nAll qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.\nCompensation Grade/Pay Type:\n107SExpected Hiring Range:\n$53,615.00 - $75,728.75With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.","description_format":"text","description_chars":6499,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Education","Higher Education"],"lifecycle":[{"event":"open","at":"2026-09-25T22:59:59Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 78 · green card filings: 13","filings_12m":78,"filings_prev_12m":82,"green_card_filings_12m":13,"median_offered_wage_usd":115357,"route":null,"cap_exempt":true,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":78,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.867,"p_room":0.9,"age_days":23,"expected_fill_days":50,"reasons":["conf:21","velocity","win:mid","comp:brand"],"computed_at":"2026-10-19T05:45:15Z"},"pay":{"stated_usd_annual":75728,"is_top_pay":false},"html_url":"https://alion.io/job/northeastern-university-administrative-operations-manager","json_url":"https://alion.io/job/northeastern-university-administrative-operations-manager.json","meta":{"generated_at":"2026-10-19T18:14:56Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14028,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-20T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":6930},"rest":"https://alion.io/mcp/rest/get_company?id=6930"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fnortheastern-university-administrative-operations-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fnortheastern-university-administrative-operations-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fnortheastern-university-administrative-operations-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/northeastern-university-administrative-operations-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fnortheastern-university-administrative-operations-manager"}]}