{"id":3537721,"url":"https://alion.io/job/northeastern-university-burlington-campus-operations-admin-coordinator","title":"Burlington Campus Operations & Admin Coordinator","company":{"id":6930,"name":"Northeastern University","domain":"northeastern.edu","url":"https://alion.io/company/northeastern","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":83,"open_postings":212,"ghost_share":0,"stale_share":0.5,"repost_share":0,"time_to_fill_p50_days":62,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Burlington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":79000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1815},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"closed","first_seen_at":"2026-10-30T18:12:52Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-05T05:54:47Z","board_verified":false,"closed_at":"2026-11-05T05:54:47Z","days_open":5,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":5},"description":"About the Opportunity\nPosition Summary\nThe Temporary Campus Operations & Administrative Coordinator provides operational, administrative, and event support for Northeastern University's Burlington Campus. This position serves as a key point of contact for campus stakeholders, visitors, vendors, and service providers, ensuring the smooth coordination of campus activities, conference center operations, facilities requests, and administrative functions.\nThe coordinator will support day-to-day campus operations, special events, visitor engagement, and facility-related activities while maintaining a high level of customer service and responsiveness to faculty, staff, students, research partners, and external guests. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment.\nEssential Responsibilities\nAdministrative & Office Operations\nProvide access administration for campus\nProvide administrative support for Burlington campus leadership and campus operations.\nManage calendars, meeting schedules, conference room reservations, and campus event calendars.\nExpense reports, purchasing requests, and invoice processing.\nMaintain operational records, databases, distribution lists, and filing systems.\nAssist with onboarding logistics for visitors, guests, and new employees.\nSupport procurement and inventory management of office supplies.\nEvent & Conference Center Management\nCoordinate meetings, conferences, workshops, seminars, receptions, and special events held on campus.\nServe as the primary coordinator for Building 5 conference and event space scheduling.\nCoordinate room setups, audiovisual requirements, catering, parking, security, and vendor services.\nConduct planning meetings and walkthroughs with event organizers.\nDevelop and distribute event schedules and setup requirements to Facilities, Security, and service providers.\nProvide on-site event support before, during, and after scheduled events.\nAssist with executive meetings held on campus.\nCampus Operations & Facilities Coordination\nServe as a central point of contact for operational and facility-related requests.\nCoordinate maintenance requests and communicate with Facilities Management and external vendors.\nMonitor completion of service requests and follow up with stakeholders as needed.\nAssist with office moves, space changes, signage requests, and campus logistics.\nCoordinate vendor access and service scheduling.\nPrepare and distribute campus operational notices, maintenance communications, and event advisories.\nSupport coordination of visitor parking and general campus services.\nVisitor Experience & Customer Service\nWelcome and assist campus visitors, guests, faculty, staff, students, and external partners.\nCoordinate visitor logistics, reservations, parking arrangements, and meeting support.\nRespond to questions regarding campus services, conference facilities, and campus operations.\nMaintain a positive and professional customer service experience for all campus constituents.\nCommunications Support\nAssist with preparation and distribution of campus communications.\nMaintain event information, campus announcements, and operational updates.\nCoordinate communication of campus service disruptions, maintenance activities, and event schedules.\nShuttle Service Coordination\nServe as the primary administrative contact for the Burlington Campus shuttle service.\nCommunicate shuttle schedules, route updates, delays, and service disruptions to campus stakeholders.\nCoordinate with shuttle providers regarding service issues and rider concerns.\nEscalate service interruptions, staffing concerns, vehicle issues, or operational risks to campus leadership for review and decision-making.\nRequired Qualifications\nBachelor's degree preferred or equivalent combination of education and experience.\nMinimum five years of experience in administrative support, office management, campus operations, event coordination, hospitality, or related fields.\nStrong organizational and project coordination skills.\nExcellent written and verbal communication abilities.\nDemonstrated customer service experience.\nAbility to manage multiple priorities and deadlines independently.\nProficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, and Teams.\nPreferred Qualifications\nExperience in higher education, research, healthcare, or corporate campus environments.\nExperience coordinating conferences, meetings, and special events.\nExperience working with facilities vendors and contractors.\nExperience supporting executive-level meetings and visitors.\nExperience using room scheduling, event management, or facilities management systems.\nKnowledge, Skills & Abilities\nExceptional attention to detail.\nStrong interpersonal and relationship management skills.\nAbility to work independently and exercise sound judgment.\nStrong problem-solving and organizational skills.\nAbility to maintain confidentiality and professionalism.\nAbility to adapt to changing priorities in a fast-paced environment.\nPosition Type\nTemporaryAdditional Information\nNortheastern University considers factors such as candidate work experience, education and skills when extending an offer.\nNortheastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.\nAll qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.\nThis job is for a current or anticipated job vacancy.\nPay Rate:\n32.00 - 37.00 hourly rate","description_format":"text","description_chars":5891,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education"],"lifecycle":[{"event":"open","at":"2026-10-30T18:12:52Z"},{"event":"close","at":"2026-11-05T05:54:47Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 78 · green card filings: 13","filings_12m":78,"filings_prev_12m":82,"green_card_filings_12m":13,"median_offered_wage_usd":115357,"route":null,"cap_exempt":true,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":null,"pay":null,"html_url":"https://alion.io/job/northeastern-university-burlington-campus-operations-admin-coordinator","json_url":"https://alion.io/job/northeastern-university-burlington-campus-operations-admin-coordinator.json","meta":{"generated_at":"2026-11-05T21:24:00Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1197,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":6930},"rest":"https://alion.io/mcp/rest/get_company?id=6930"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fnortheastern-university-burlington-campus-operations-admin-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fnortheastern-university-burlington-campus-operations-admin-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fnortheastern-university-burlington-campus-operations-admin-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/northeastern-university-burlington-campus-operations-admin-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fnortheastern-university-burlington-campus-operations-admin-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3537721}},{"tool":"search_jobs","arguments":{"company":"northeastern.edu","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3537721},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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