{"id":1332110,"url":"https://alion.io/job/northrop-grumman-administrative-assistant-3-4","title":"Administrative Assistant 3","company":{"id":12494,"name":"Northrop Grumman","domain":"northropgrumman.com","url":"https://alion.io/company/northropgrumman","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":83,"open_postings":389,"ghost_share":0,"stale_share":0.689,"repost_share":0.008,"time_to_fill_p50_days":26,"computed_at":"2026-10-25T05:49:26Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Warner Robins, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":48400,"max":80600,"currency":"USD","period":"year","gross":null,"usd_annual":80600},"salary_estimate":null,"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"closed","first_seen_at":"2026-09-24T00:00:00Z","employer_posted_date":"2026-09-24","last_verified_at":"2026-10-23T20:15:35Z","board_verified":false,"closed_at":"2026-10-23T20:15:35Z","days_open":29,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":29},"description":"RELOCATION ASSISTANCE: No relocation assistance availableCLEARANCE REQUIRED FOR START: NoCLEARANCE TYPE: NoneTRAVEL: NoDescription\nAt Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.The Administrative Assistant 3 provides high-level administrative support to the OU Director and leadership team. This role manages calendars, meetings, travel, expenses, and documentation, and serves as a key coordination point to ensure leadership operates efficiently and effectively. Strong proficiency in SharePoint, Microsoft Office, and Concur is required.\nKey Responsibilities\nProvide direct administrative support to the OU Director and leadership team, maintaining a high level of professionalism and discretion.\nManage complex calendars; schedule meetings; coordinate conference rooms; and arrange virtual/hybrid meeting logistics (Teams, conference calls, etc.).\nCoordinate travel arrangements and prepare itineraries; create, submit, and track expense reports using Concur in accordance with company guidelines.\nPrepare, edit, and proofread correspondence, reports, presentations, and meeting materials using Microsoft Office (Word, Excel, PowerPoint, Outlook).\nCreate, organize, and maintain team sites, document libraries, and lists in SharePoint to support information sharing and version control.\nMaintain electronic and physical files, records, and distribution lists; ensure information is accurate, organized, and up to date.\nOrganize staff meetings, leadership reviews, and special events (agendas, materials, minutes, action item tracking, and follow-up).\nTrack action items and deliverables for leadership; assist in monitoring deadlines, priorities, and status.\nServe as a point of contact for internal and external stakeholders on behalf of the OU Director and leadership team.\nSupport onboarding of new team members (workspace coordination, distribution lists, basic system access requests, orientation materials).\nPerform simple data entry, tracking, and reporting in Excel and SharePoint; generate basic summaries or status reports as needed.\nIdentify opportunities to streamline administrative processes and recommend/implement improvements.\nPerform other related administrative duties as assigned.\nBasic Qualifications\nHigh school diploma or equivalent.\n4+ years of related administrative experience, or an equivalent combination of a Bachelors Degree in Business or related discipline and 0-1+ years related experience. \nDemonstrated proficiency with: SharePoint (creating/maintaining sites, document libraries, lists, permissions basics).\n Microsoft Office (Outlook, Word, Excel, PowerPoint).\n Concur (travel and expense processing).\n\nExperience supporting managers or senior leaders in a fast-paced environment.\nStrong organizational skills with the ability to prioritize, multi-task, and meet deadlines.\nExcellent written and verbal communication skills.\nStrong attention to detail and accuracy.\nAbility to handle sensitive and confidential information with discretion.\nPreferred Qualifications\n4+ Years related Experience\nExperience supporting a director-level leader and/or a leadership team.\nExperience within a technical, engineering, or program-driven organization.\nDemonstrated ability to work independently, anticipate needs, and exercise sound judgment.\nStrong interpersonal skills and ability to work effectively across functions and levels.\nPersonal Attributes\nProfessional, reliable, and customer-service oriented.\nFlexible and adaptable to changing priorities and requirements.\nProactive problem-solver with a continuous improvement mindset.\nPrimary Level Salary Range: $48,400.00 - $80,600.00The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. 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