{"id":3366643,"url":"https://alion.io/job/northwestern-medicine-advanced-practice-provider-program-coordinator-full-time-days","title":"Advanced Practice Provider Program Coordinator, Full-time, Days","company":{"id":4279,"name":"Northwestern Medicine","domain":"nm.org","url":"https://alion.io/company/northwestern-memorial-healthcare","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Lake Forest, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":29,"max":37,"currency":"USD","period":"hour","gross":null,"usd_annual":74000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-27T21:02:06Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-11-01T02:58:49Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better health care, no matter where you work within the Northwestern Medicine system. We pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, our goal is to take care of our employees. Ready to join our quest for better?\n The Program Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.\nResponsibilities:\nParticipates in preparing program’s budget, creates and monitors budget statements, assists in designing reports.\nMonitors budget and general ledger detail for accuracy; identifies variances and reports them to the department leadership; has a complete understanding of the department and company financial policies; creates purchase orders; and processes invoices for payment against purchase order or general expense reimbursement.\nResearch and develop internal and external communications including presentations, speaking points, correspondence and other written materials.\nParticipates in meetings, performs interpretation if necessary.\nRepresents the department, program or project with various level of personnel both internally and externally.\nResponds to unanticipated complex issues and manages critical and confidential information.\nReceives, screens, distributes or files all incoming correspondence and other mail.\nMaintains a sufficient inventory of all office supplies and printed forms.\nProvides calendar management support for the department leadership; facilitates and schedules meetings; books meeting rooms; arranges for catering; confirms attendance; and supports in preparation and distribution of materials as necessary.\nCoordinates large scale complex events, involving multiple parties, including foreign guests.\nMaintains program vacation and sick day calendar to maintain accurate scheduling of physicians on call.\nAssists the department leadership in maintaining department personnel files and mandatory certification/licensure lists and tracks staff continuing education requests.\nParticipates in creating department’s targets, preparing job descriptions, screening resumes.\nAssists in creating professional education development plans.\nFollows up with department staff, to make sure deadlines are kept.\nUtilizes advanced Microsoft Office applications to design and lay-out presentations and reports.\nAdministers and tracks expenses and allocates them to appropriate account.\nMaintains procedure manuals; ensures appropriate communication to staff of changes in procedures.\nCommunicates (verbal and written) with a wide range of departments, employees, vendors, and physicians; and serves as a liaison on behalf of the department leadership to foster strong working relationships.\nProcesses request for new employee office space, passwords, office supplies, phone and voicemail, mail delivery and other resources as needed.\nOverseas creation, design and maintenance of website and blog content ensuring ease and practicality of use for targeted audience.\nHelps in collecting feedback from clients and physicians and implementing it.\nCreates, writes, edits and posts articles, news, and program summaries to website.\nEnsures all contents and contact information are up to date.\nParticipation in creating Marketing strategies.\nPrepares and drafts ads as well as assists in collecting materials on media and publications.\nManages telephone operations; answers, screens, and directs telephone calls.\nAdditional Functions\nMay support additional projects as requested.\nOther duties as assigned.\nMinimum Requirements:\nEducation:\nBachelor’s degree OR 4 years of directly relevant experience (i.e. project management, healthcare, or professional office environment) in lieu of degree.\nExperience:\nMinimum five years of experience in a business office environment.\nBehavioral Attributes:\nStrong knowledge of Microsoft Office package.\nAbility to organize and think independently with orientation to deadline and detail.\nStrong interpersonal skills.\n Preferred:\nMaster’s degree and five years of business/medical office experience.\nHealthcare experience.\n Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.\nBackground Check\nNorthwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.\nArtificial Intelligence Disclosure\nArtificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.\nBenefits\nWe offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events.\nClick on or copy and paste URL to your browser to view detailed benefits information https://jobs.nm.org/benefits\nPlease refer to the Benefits Eligibility by Employment Classification to determine benefits eligibility for job postings.\nIf sign-on bonus is included in a job posting eligibility is as followed: Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign-on bonus. 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