{"id":2839462,"url":"https://alion.io/job/northwestern-mutual-administrative-assistant","title":"Administrative Assistant","company":{"id":690951,"name":"Northwestern Mutual","domain":"northwesternmutual.com","url":"https://alion.io/company/northwesternmutual","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Milwaukee, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":73000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1977},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-17T00:00:00Z","employer_posted_date":"2026-09-17","last_verified_at":"2026-10-23T08:00:36Z","board_verified":false,"closed_at":null,"days_open":38,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":38},"description":"About the Job:\nProvides administrative support to ensure efficient operations within the department/division. Contributes to effective team operations by connecting people, information, and processes, while leveraging technology to improve efficiency and coordination. Supports leaders and employees through a variety of tasks related to organization and communications. Responsible for handling confidential and time sensitive information and materials. Familiar with a variety of organization concepts, practices and procedures. Ensures duties are completed accurately and delivered in a high quality and timely manner.\nWhat You'll Do:\nOrganizes and schedules meetings and appointments.\n\nAnticipates coordination needs and helps connect people, information and priorities.\n\nSupports team operating rhythms by coordinating recurring activities, tracking key dates, and helping ensure commitments are completed on time.\n\nCreates materials as needed including spreadsheets, presentations, memos, documents, talking points, and forms.\n\nLeverages AI assistants and other productivity tools to streamline processes, organize information, prepare materials, and improve efficiency.\n\nMaintains team resources, documentation, and communication channels to ensure information remains current and accessible.\n\nMaintains operational data, reports, and key metrics to support team planning, communications, and decision making.\n\nSupports effective team communication by organizing information, coordinating updates, and helping ensure important messages reach the right audience.\n\nPoint of contact for technology access/services, often functions as PC/LAN contact.\n\nMaintains all department supplies; anticipates needs and orders.\n\nArranges travel as needed.\n\nPrepares and monitors invoices, submits and reconciles expense reports.\n\nResource to department on office and administrative functions.\n\nWorks on projects as requested.\n\nOther department specific duties as assigned.\n\nHandles sensitive information in a confidential manner.\n\nWhat You'll Bring to the Role:\nThree or more years of administrative or assistance experience.\n\nHigh school diploma or equivalent; college coursework preferred.\n\nProficient in MS Office at intermediate levels.\n\nDemonstrates curiosity and willingness to learn and adopt emerging technologies, including AI assistants.\n\nStrong organizational and planning skills.\n\nExcellent written and verbal communication skills.\n\nAttention to detail and problem solving.\n\nStrong time management skills and ability to multi-task and prioritize work.\n\nHigh degree of personal initiative and motivation.\n\nSkills You Will Have:\nAdministrative Service Delivery: Exhibits proficiency in optimizing administrative and documentation operations for efficient and accurate service delivery. Monitors processes to identify improvements, streamline workflows and best practices to enhance operational efficiency, ensuring alignment with organizational objectives and timely, high-quality service.\nAttention to Detail: Focuses on specific details to spot and correct errors in advance of them being found and surpass quality expectations. Performs work with thorough proofreading for presentation, content, accuracy, and overall quality.\nOrganizational & Political Savvy: Marshalls resources effectively and efficiently to orchestrate multiple activities; navigates internal and external politics adeptly to recognize and leverage organizational realities for efficient problem-solving.\nOrganizational Excellence: Demonstrated ability to prioritize and manage workloads effectively, consistently meeting service level agreements under tight deadlines, competing initiatives and multiple stakeholders.\nTechnical & Digital Acumen: Leverages knowledge and approaches of digital products and technologies to solve problems, complete tasks and accomplish goals. Demonstrates effective adaptability to new and emerging technologies.\nCompensation Range:\nPay Range - Start:\n$26.09Pay Range - End:\n$39.13Geographic Specific Pay Structure:\nStructure 110:\nStructure 115:\nWe believe in fairness and transparency. It’s why we share the salary range for most of our roles. However, final salaries are based on a number of factors, including the skills and experience of the candidate; the current market; location of the candidate; and other factors uncovered in the hiring process. The standard pay structure is listed but if you’re living in California, New York City or other eligible location, geographic specific pay structures, compensation and benefits could be applicable, click here to learn more.\nGrow your career with a best-in-class company that puts our clients' interests at the center of all we do. Get started now!\nNorthwestern Mutual is an equal opportunity employer that welcomes talented individuals of all backgrounds. We are committed to creating and maintaining an environment in which each employee can contribute creative ideas, seek challenges, assume leadership and continue to focus on meeting and exceeding business and personal objectives.","description_format":"text","description_chars":5048,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Services","Wealth Management & Financial Advisors","Life Insurance & Annuities"],"lifecycle":[{"event":"open","at":"2026-10-19T08:29:27Z"}],"visa":[],"liveness":{"score":28,"band":"fade","label":"Fading","p_open":1,"p_active":0.632,"p_room":0.45,"age_days":38,"expected_fill_days":21,"reasons":["conf:45","velocity","win:tail"],"computed_at":"2026-10-25T05:49:26Z"},"pay":null,"html_url":"https://alion.io/job/northwestern-mutual-administrative-assistant","json_url":"https://alion.io/job/northwestern-mutual-administrative-assistant.json","meta":{"generated_at":"2026-10-25T17:34:04Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":24947,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":690951},"rest":"https://alion.io/mcp/rest/get_company?id=690951"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fnorthwestern-mutual-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fnorthwestern-mutual-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fnorthwestern-mutual-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/northwestern-mutual-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fnorthwestern-mutual-administrative-assistant"}]}