{"id":1878322,"url":"https://alion.io/job/northwindgrp-administrative-assistant-04214-nwss","title":"Administrative Assistant 04214 NWSS","company":{"id":2304536,"name":"North Wind Group","domain":"northwindgrp.com","url":"https://alion.io/company/northwindgrp","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":{"grade":"B","score":82,"open_postings":11,"ghost_share":0,"stale_share":0.909,"repost_share":0,"time_to_fill_p50_days":21,"computed_at":"2026-10-24T06:02:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Fairbanks, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":62000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4005},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-08-27T19:18:13Z","employer_posted_date":"2026-08-27","last_verified_at":"2026-10-24T09:21:53Z","board_verified":true,"closed_at":null,"days_open":57,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":57},"description":"Location: Fairbanks, AK\nTitle: administrative assistant\nSchedule (FT/PT): Regular Full Time\nTravel Required: No\nGovernment Clearance: Ability to Obtain\nNorth Wind Site Services is comprised of scientists and technical experts focused on providing program management and environmental remediation services including investigation and characterization, environmental restoration, remedial action, regulatory public involvement services, environmental compliance, logistics, and records and facility management. \nPOSITION PURPOSE: \nThe Administrative Assistant supports the installation waste management program by taking phone calls, recording waste pick-up and container drop off requests, performing clerical and filing duties, tracking manifests, organizing data, creating spreadsheets, creating reports from government waste tracking systems, maintaining office cleanliness, meeting and greeting walk-in customers, interfacing with client to answer document and records requests, and coordinating with other members of the Hazardous Waste Center crew.\nIn the spirit of North Wind’s safety-first culture, the Administrative Assistant will be expected to perform their duties in a manner consistent with applicable OSHA, DOT, and RCRA regulations, established North Wind Safety policies and programs, and the project Accident Prevention Plan (APP).\nESSENTIAL DUTIES AND RESPONSIBILITIES:\nGenerate reports from government databases\nAnswer phone and route phone calls and/or take messages\nGreets walk-in customers\nSchedules and Coordinates meetings\nPerform general clerical duties\nAssists in generating and creating monthly, quarterly, and annual deliverables. \nData entry. \nPerforms filing and recordkeeping tasks\nStrict adherence to safety program requirements. \nProvide excellent customer service and client relations. \nMaintenance of work area cleanliness.\nMaintain a level of professionalism at all times. \nAbide by company drug-free policy including a prohibition on cannabis usage. \nAccomplish assigned tasks with minimal supervision and adapt to changing priorities.\nCreation of documents including PDFs, Word documents, and spreadsheets.\nADDITIONAL DUTIES AND RESPONSIBILITIES:\nMaintains office and facility cleanliness. \nOther duties as assigned by the Site Supervisors and Project Manager. \nMINIMUM QUALIFICATIONS:\nEducation and Experience:\nMust possess a high school diploma.\nAt least 1 year experience as an administrative assistant. \nPossess or be able to obtain a 40 Hour HAZWOPER certification immediately upon employment. \nPossess a valid driver’s license \nSkills and Abilities:\nGeneral computer skills, including the ability to learn waste tracking software (ESSOH-MIS). \nHighly proficient with common software such as Microsoft Office (including Outlook, Excel, Word, Power point), Adobe Acrobat, and an understanding of databases.\nSpecial Requirements:\nApplicants are required to have nothing on record that would prohibit them from gaining access to military installations nor government computer systems (ESSOH-MIS).\nEmployment is contingent on passing background checks to obtain access to installation. Employment may also be contingent on ability of applicant to pass background check for DOD CAC card issuance for access to government computer systems. \nPass pre-employment background checks and drug screening for substances considered illicit at the federal level (including Cannabis and its derivatives).\n\nPREFERRED QUALIFICATIONS: \nProficiency with government provided ESSOH-MIS database\nLocal to Fairbanks, AK\nPHYSICAL DEMANDS:\nMust be able to perform light physical labor including kneeling, standing, walking, lifting up to 20 lbs.\nWORKING ENVIRONMENT:\nThe position will require work to be primarily performed indoors in an office environment and occasionally in a warehouse or field environment.\nNorth Wind offers a competitive pay and benefits package to include health, life, and disability insurance benefits, 401(k) with company match, generous paid leave and tuition reimbursement for eligible employees. As a company, we are committed to employee wellness, professional development, and work-life balance. We value safety, reliability, and commitment to our people! For more information about our benefits or hiring philosophy, visit the North Wind Career Opportunities Page.\nReasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case-by-case basis. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact our Helpline +1.208.528.8718 or use the Request for Reasonable Accommodation form to get assistance.\nNorth Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.\nProof of citizenship will be required as a condition of employment. \n\nCandidates may be required to obtain and hold a Secret or Higher US Government Clearance.\nThe California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information NW collects and for what purpose. The Employee Privacy Notice can be accessed here: https://northwindgrp.com/wp-com .","description_format":"text","description_chars":5882,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":true,"languages":[]},"benefits":["Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Environmental Science","Engineering Services","Construction"],"lifecycle":[{"event":"open","at":"2026-10-04T23:05:19Z"}],"visa":[],"liveness":{"score":6,"band":"cold","label":"Long shot","p_open":1,"p_active":0.231,"p_room":0.28,"age_days":57,"expected_fill_days":21,"reasons":["conf:0","stale_co","win:tail","crowd:junior"],"computed_at":"2026-10-24T06:02:35Z"},"pay":null,"html_url":"https://alion.io/job/northwindgrp-administrative-assistant-04214-nwss","json_url":"https://alion.io/job/northwindgrp-administrative-assistant-04214-nwss.json","meta":{"generated_at":"2026-10-24T12:48:02Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":18475,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2304536},"rest":"https://alion.io/mcp/rest/get_company?id=2304536"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fnorthwindgrp-administrative-assistant-04214-nwss"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fnorthwindgrp-administrative-assistant-04214-nwss"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fnorthwindgrp-administrative-assistant-04214-nwss"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/northwindgrp-administrative-assistant-04214-nwss\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fnorthwindgrp-administrative-assistant-04214-nwss"}]}